About KeyedIn

KeyedIn provides a solution for managing projects, programs and entire portfolios – from a single platform. Ideal for both teams just getting started with formal PMO practices or those looking to advance their project and portfolio maturity, KeyedIn provides a comprehensive view of the status of every project starting from the top down and combining that with bottom up usability and functionality. Used by project managers, boardroom decision-makers, and frontline users, KeyedIn increases success rates and profit margins, enables better decisions about project selection, planning, and prioritization and optimizes resource usage across the entire business.

KeyedIn solution is ideal for 3 distinct use cases:

Project Portfolio Management for the PMO
Easily plan and manage your portfolio projects. Our highly intuitive portfolio management functionality provides top down visibility of all projects within the portfolio and all of the tools required to successfully manage projects and resources - from a single view. From our drag and task planning, through to our unique project status reporting process, KeyedIn enables users to keep in constant touch with project progress and performance throughout the duration of their projects.

KeyedIn for Embedded Services Teams
Embedded Services Organizations (ESO) leverage KeyedIn to help plan their incoming services engagements, forecast their demand for resources and capacity to deliver, manage the execution of service projects with accurate information and status reporting, and measure the effectiveness of projects for improved planning the next time around. ESOs working to implement software, track resource utilization against a fixed-fee agreement, or improve their margins leverage KeyedIn to help improve projects and meet their business objectives.

KeyedIn for Business Transformation Units
For teams with a business transformation initiative going on, it makes a big difference to have a sound project and portfolio management practice in place to help with change management. PPM helps business transformation units plan and manage change throughout the organization, centralize information into a single location, and track progress against goals. Ease communication and drive change from the top down for best implementation of your strategic transformation through sound PPM.

Key benefits of KeyedIn

-Project and Portfolio Management: Create hierarchies and architect your projects to meet business objectives
-Resource Management: Improve resource planning, management and efficiency, and track performance of resources for improved forecasting and planning
-Agile Portfolio Management: Bring your agile strategy to the portfolio level with prioritized backlogs, agile resource strategy and dynamic execution so your team is always executing the most important projects
-Strategic Alignment: Align your organization with business priorities from the top down. Ensure you are balancing maintenance projects with innovative initiatives
-Work Management: Bottom up flexibility and execution provides teams with an easy way to update tasks and get information into a central location
-Reporting and Dashboards: Gain visibility into all project work for improved communication and decision making

  • Align IT Projects with Business Objectives.
  • Analyze Resource Demand and its impact on Capability.
  • Forecast Project Costs, Analyze Performance and Budgets.
  • Measure Project Execution Performance.

  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United Kingdom, United States

    Supported Languages

    English, Finnish, French, German, Italian and 6 others, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

    Images

    Gantt Charts for Project Planning with easy drag-and-drop resource assignments.
    Capacity and Demand Planning
    Get resource information - all in one place.
    Track utilization and identify gaps or overages.
    Demand management and prioritization of your most important requests.
    Manage deliverables and track progress over time.
    Forecast at the project, program, or portfolio level for accurate planning.
    Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects.
    Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making.
    Program management provides up to date information on your most critical work.
    Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog.
    Model scenarios to remain agile in your workflows and choose the best path forward.
    Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return.
    Simple timesheet entries help keep data accurate and ease future planning.
    Resource allocations ensure you have the right people on the right project - every time.
    View 16 more
    KeyedIn video
    KeyedIn video
    KeyedIn video KeyedIn screenshot: Gantt Charts for Project Planning with easy drag-and-drop resource assignments. KeyedIn screenshot: Capacity and Demand Planning KeyedIn screenshot: Get resource information - all in one place. KeyedIn screenshot: Track utilization and identify gaps or overages. KeyedIn screenshot: Demand management and prioritization of your most important requests. KeyedIn screenshot: Manage deliverables and track progress over time. KeyedIn screenshot: Forecast at the project, program, or portfolio level for accurate planning. KeyedIn screenshot: Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects. KeyedIn screenshot: Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making. KeyedIn screenshot: Program management provides up to date information on your most critical work. KeyedIn screenshot: Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog. KeyedIn screenshot: Model scenarios to remain agile in your workflows and choose the best path forward. KeyedIn screenshot: Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return. KeyedIn screenshot: Simple timesheet entries help keep data accurate and ease future planning. KeyedIn screenshot: Resource allocations ensure you have the right people on the right project - every time.

    Features

    Total features of KeyedIn: 86

    • API
    • Access Controls/Permissions
    • Activity Management
    • Activity Tracking
    • Agile Methodologies
    • Alerts/Notifications
    • Assignment Management
    • Audit Trail
    • Automated Scheduling
    • Benefits Management
    • Billing & Invoicing
    • Budget Management
    • Budgeting/Forecasting
    • Bug Tracking
    • CRM
    • Capacity Management
    • Change Management
    • Client Portal
    • Collaboration Tools
    • Contract/License Management
    • Cost Tracking
    • Cost-to-Completion Tracking
    • Customisable Reports
    • Customisable Templates
    • Customizable Fields
    • Dashboard
    • Dashboard Creation
    • Data Synchronisation
    • Data Visualisation
    • Demand Forecasting
    • Document Management
    • Drag & Drop
    • File Sharing
    • Financial Management
    • Forecasting
    • Gantt/Timeline View
    • Goal Setting / Tracking
    • Idea Management
    • Integrations Management
    • Issue Management
    • Kanban Board
    • Lifecycle Management
    • Milestone Tracking
    • Mobile Access
    • Multi-Currency
    • Multi-Language
    • Percent-Complete Tracking
    • Portfolio Management
    • Prioritisation
    • Product Roadmapping
    • Progress Tracking
    • Project Management
    • Project Planning
    • Project Planning/Scheduling
    • Project Templates
    • Projections
    • Real Time Data
    • Real Time Reporting
    • Recurring/Subscription Billing
    • Reimbursement Management
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Requirements Management
    • Resource Allocation & Planning
    • Resource Management
    • Resource Request
    • Resource Scheduling
    • Risk Analytics
    • Risk Management
    • Scenario Planning
    • Search/Filter
    • Skills Tracking
    • Status Tracking
    • Strategic Planning
    • Support Ticket Management
    • Supports Agile
    • Supports Scrum
    • Task Management
    • Testing/QA Management
    • Time & Expense Tracking
    • Timesheet Management
    • Traditional Methodologies
    • Utilisation Reporting
    • Widgets

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    Reviews

    Overall rating

    4.3 /5
    (40)
    Value for Money
    4.3/5
    Features
    4.2/5
    Ease of Use
    4/5
    Customer Support
    4.7/5

    Already have KeyedIn?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 40
    Natalie S.
    Overall rating
    • Company size: 51-200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    We have really begun to enjoy using KeyedIn and have seen the benefits.

    Reviewed on 21/2/2018

    Pros

    I like that we can track project plans based on tasks. It really works well for our company and helps keep our projects on point. I also like that we can set objectives (deliverables) and dates for those deliverables. This allows us to see when tasks are starting to "creep up" on the due date and either add more resources or push the deliverable date out. I also like that if we do push the deliverable out, we have to give a reason and the SW keeps track each time we push the date. This allows me to go back when the project is done, determine which dates we missed and see the reaons for the delay. I think this will help us find holes in our processes and fix them going forward.

    I really like the resource management tool, but are still pretty new to using it, so my knowledge is somewhat limited. Thus far, I am seeing some promise and anticipate it will become a very valuable tool.

    We are also just getting started in learning the reporting functions, but so far they are able to give us the exact information we need. It has made my weekly reporting to our Senior Team much more manageable and accurate.

    Cons

    I don't like that there isn't a customer portal available. We also manage customer installs with this software and it would be nice to give the customer a link or temporary sign on they can use to view the progress of their project. We can setup a user, but believe it take a license and we have around 50 - 100 customer installs going at any given time. Managing those users would be a nightmare, so we are opting to just email them reports from the system.

    Jaime K.
    Overall rating
    • Industry: Insurance
    • Company size: 10,000+ Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    KeyedIn Projects - Customer Feedback

    Reviewed on 13/9/2019

    Since making the decision to work with KeyedIn and adopt their product, the relationship with the...

    Since making the decision to work with KeyedIn and adopt their product, the relationship with the KeyedIn team has been excellent; which made the configuration, build, test and implementation as painless as possible.

    We were able to request / have applied minor modifications to the "out of the box" package to suit our internal operating model and existing processes and we have thus far managed to roll out KeyedIn to all those that use it day to day as a project / programme management tool and feedback / adoption rates are very positive.

    KeyedIn appear to treat their customers as "partners" and are very flexible / agile and open to negotiation (which has made things easier when selling into our business). We never have an issue engaging with KeyedIn and their tech support team are quick to respond when we have technical queries that we are unable to solve internally.

    I would say that although this product is not the market leader right now, KeyedIn's flexibility, agility and desire to build the best value add / simple to use product (in partnership with their customers whom are readily invited to forward ideas for improvements) will take them to the next level.

    Pros

    KeyedIn Projects is very intuitive / easy to utilise and is extremely feature rich; with an excellent user interface and bags of potential for the future (given regular "releases" that introduce an array of major / minor enhancements).

    Navigation around KeyedIn is relatively straight-forward to get to grips with, and bottom up / top down views all seem to work seamlessly together.

    On screen dashboards and data "widgets" (out of the box) are very useful / neat and can be easily configured / tailored for different users / executives / role types across any organisation.

    Powerful data mining / search / filter features allow us to very easily understand how our portfolio is progressing (in real time) and gives you instant ability to drill down to the heart of any risks / issues and the user interface is such that anyone within our organisation is able to be presented with their own customised dashboard and focus on what matters to them.

    Cons

    A little more work is required to improve reporting outputs and ability to construct and run custom reports. However, major KeyedIn Project enhancement releases (scheduled in coming months appear to be addressing this), together with addressing customer feedback on the product and modifying where customer suggestions add real value across their customer base.

    Eric C.
    Overall rating
    • Used Weekly for 6-12 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 0.0 /10

    Extremely Poor and Confusing User Interface that causes Repeat Work

    Reviewed on 19/6/2017

    Pros

    1. Has view on time expected per week and that accommodates for expected public holidays
    2. There is a view on what part of the process your expense returns are in (submitted vs approved vs paid)

    Cons

    1. Very frustrating user interface:
    - finding projects or areas to enter time can take more time than time entry
    - Interface times out if you don't move around regularly, but will continue to let you enter time or pages, but once you save it will all disappear at a re-login request. Lots of lost work due to this
    2. The process for entering time in a category the first time in a day is very different than when you need to go back and add more time
    3. Once saved (the only way to ensure your entry isn't lost when moving between pages), there is no ability to subtract time at the user level.
    4. Constant reminder emails are sent even if you have submitted your time.
    5. Expense page is confusing to add multiple pages of expense items to a single report and it is very easy to submit a report without realizing it, which a user has no ability to modify.

    Smita S.
    Overall rating
    • Industry: Information Technology & Services
    • Company size: 501-1,000 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Easy, comprehensive, detailed

    Reviewed on 19/1/2021

    Pros

    It is very easy to use.
    Different projects and non-projects items can be easily tracked.

    Cons

    Nothing that I do not like from a User perspective.

    Howard I.
    Overall rating
    • Industry: Warehousing
    • Company size: 1,001-5,000 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    KeyedIn First Impressions

    Reviewed on 12/9/2019

    We are creating a PMO within the business and using KeyedIn to replace a far simpler project...

    We are creating a PMO within the business and using KeyedIn to replace a far simpler project planning tool. Hence the learning curve has been quite steep for both the project teams in terms of the complexity of the KeyedIn administration and for the project managers in terms of managing the change from running a simple plan to running a KeyedIn project.

    Pros

    Feature rich, graphically rich, intuitive user interface, with strong portfolio and programme capabilities.

    Cons

    Inability to easily manage task-based dependencies across multiple projects and surface this at programme or portfolio level, thereby making it harder to effectively prioritise resources across multiple projects

    Showing 5 reviews of 40 Read all reviews

    KeyedIn FAQs

    Below are some frequently asked questions for KeyedIn.

    KeyedIn offers the following pricing plans:

    • Starting from:
    • Pricing model: Subscription
    • Free Trial: Available

    KeyedIn is delivered online as a cloud application, dramatically lowering your cost and leaving the IT to us. Online Project & Resource Management software is available from as little as $25 per user per month and vary depending on licensing requirements.

    We do not have any information about KeyedIn features

    KeyedIn has the following typical customers:

    51-200, 201-500, 501-1,000, 1,001+

    KeyedIn supports the following languages:

    English, Finnish, French, German, Italian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

    KeyedIn supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    KeyedIn integrates with the following applications:

    Dynamics 365, Jira, Microsoft Dynamics GP, Microsoft Outlook, Microsoft SharePoint, Pivotal Tracker, QuickBooks Online Advanced, SAP Customer Experience, Sage Intacct, Salesforce Platform, SugarCRM, VersionOne

    KeyedIn offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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