About KeyedIn

KeyedIn provides a solution for managing projects, programs and entire portfolios – from a single platform. Ideal for both teams just getting started with formal PMO practices or those looking to advance their project and portfolio maturity, KeyedIn provides a comprehensive view of the status of every project starting from the top down and combining that with bottom up usability and functionality. Used by project managers, boardroom decision-makers, and frontline users, KeyedIn increases success rates and profit margins, enables better decisions about project selection, planning, and prioritization and optimizes resource usage across the entire business.

KeyedIn solution is ideal for 3 distinct use cases:

Project Portfolio Management for the PMO
Easily plan and manage your portfolio projects. Our highly intuitive portfolio management functionality provides top down visibility of all projects within the portfolio and all of the tools required to successfully manage projects and resources - from a single view. From our drag and task planning, through to our unique project status reporting process, KeyedIn enables users to keep in constant touch with project progress and performance throughout the duration of their projects.

KeyedIn for Embedded Services Teams
Embedded Services Organizations (ESO) leverage KeyedIn to help plan their incoming services engagements, forecast their demand for resources and capacity to deliver, manage the execution of service projects with accurate information and status reporting, and measure the effectiveness of projects for improved planning the next time around. ESOs working to implement software, track resource utilization against a fixed-fee agreement, or improve their margins leverage KeyedIn to help improve projects and meet their business objectives.

KeyedIn for Business Transformation Units
For teams with a business transformation initiative going on, it makes a big difference to have a sound project and portfolio management practice in place to help with change management. PPM helps business transformation units plan and manage change throughout the organization, centralize information into a single location, and track progress against goals. Ease communication and drive change from the top down for best implementation of your strategic transformation through sound PPM.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of KeyedIn

-Project and Portfolio Management: Create hierarchies and architect your projects to meet business objectives
-Resource Management: Improve resource planning, management and efficiency, and track performance of resources for improved forecasting and planning
-Agile Portfolio Management: Bring your agile strategy to the portfolio level with prioritized backlogs, agile resource strategy and dynamic execution so your team is always executing the most important projects
-Strategic Alignment: Align your organization with business priorities from the top down. Ensure you are balancing maintenance projects with innovative initiatives
-Work Management: Bottom up flexibility and execution provides teams with an easy way to update tasks and get information into a central location
-Reporting and Dashboards: Gain visibility into all project work for improved communication and decision making

  • Align IT Projects with Business Objectives.
  • Analyze Resource Demand and its impact on Capability.
  • Forecast Project Costs, Analyze Performance and Budgets.
  • Measure Project Execution Performance.

  • Devices

    Business size

    S M L

    Markets

    Austria, Australia, Belgium, Canada, Switzerland, Germany, Denmark, Finland, United Kingdom, Ireland, Iceland, Luxembourg, Netherlands, Norway, Sweden, United States

    Supported Languages

    English, Finnish, French, German, Italian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

    Pricing starting from:

    N/A

    • Free Version
    • Free Trial
    • Subscription

    Images

    KeyedIn Software - Gantt Charts for Project Planning with easy drag-and-drop resource assignments.
    KeyedIn Software - Capacity and Demand Planning
    KeyedIn Software - Get resource information - all in one place.
    KeyedIn Software - Track utilization and identify gaps or overages.
    KeyedIn Software - Demand management and prioritization of your most important requests.
    KeyedIn Software - Manage deliverables and track progress over time.
    KeyedIn Software - Forecast at the project, program, or portfolio level for accurate planning.
    KeyedIn Software - Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects.
    KeyedIn Software - Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making.
    KeyedIn Software - Program management provides up to date information on your most critical work.
    KeyedIn Software - Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog.
    KeyedIn Software - Model scenarios to remain agile in your workflows and choose the best path forward.
    KeyedIn Software - Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return.
    KeyedIn Software - Simple timesheet entries help keep data accurate and ease future planning.
    KeyedIn Software - Resource allocations ensure you have the right people on the right project - every time.
    View 16 more
    KeyedIn video
    KeyedIn video
    KeyedIn video KeyedIn Software - Gantt Charts for Project Planning with easy drag-and-drop resource assignments. KeyedIn Software - Capacity and Demand Planning KeyedIn Software - Get resource information - all in one place. KeyedIn Software - Track utilization and identify gaps or overages. KeyedIn Software - Demand management and prioritization of your most important requests. KeyedIn Software - Manage deliverables and track progress over time. KeyedIn Software - Forecast at the project, program, or portfolio level for accurate planning. KeyedIn Software - Portfolio analysis takes a look at your investments to compare against each other or balance how much is spent on operations vs. strategic projects. KeyedIn Software - Portfolio insights provides data on all projects and risks at the portfolio level for improved decision making. KeyedIn Software - Program management provides up to date information on your most critical work. KeyedIn Software - Portfolio Kanban view pulls easy to use kanban functionality and applies it to the portfolio level. See the status of any in flight project and keep track of stuck projects while maintaining an up to date backlog. KeyedIn Software - Model scenarios to remain agile in your workflows and choose the best path forward. KeyedIn Software - Assess risk of projects and programs to ensure you are investing in projects that will provide the highest return. KeyedIn Software - Simple timesheet entries help keep data accurate and ease future planning. KeyedIn Software - Resource allocations ensure you have the right people on the right project - every time.

    Features

    Total features of KeyedIn: 71

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Agile Methodologies
    • Alerts/Notifications
    • Approval Process Control
    • Assignment Management
    • Billing & Invoicing
    • Budget Management
    • Budgeting/Forecasting
    • Bug Tracking
    • CRM
    • Calendar Management
    • Capacity Management
    • Change Management
    • Client Portal
    • Collaboration Tools
    • Cost-to-Completion Tracking
    • Customisable Reports
    • Customisable Templates
    • Customizable Fields
    • Dashboard
    • Dashboard Creation
    • Data Visualisation
    • Document Management
    • Drag & Drop
    • File Sharing
    • For IT Project Management
    • Forecasting
    • Gantt/Timeline View
    • Idea Management
    • Integrations Management
    • Issue Management
    • Kanban Board
    • Milestone Tracking
    • Mobile Access
    • Percent-Complete Tracking
    • Portfolio Management
    • Prioritisation
    • Product Roadmapping
    • Progress Tracking
    • Project Management
    • Project Planning
    • Project Planning/Scheduling
    • Project Templates
    • Projections
    • Real Time Data
    • Real Time Reporting
    • Reporting & Statistics
    • Reporting/Analytics
    • Reporting/Project Tracking
    • Requirements Management
    • Resource Allocation & Planning
    • Resource Management
    • Resource Request
    • Resource Scheduling
    • Risk Management
    • Search/Filter
    • Skills Tracking
    • Status Tracking
    • Supports Agile
    • Supports Scrum
    • Task Management
    • Task Progress Tracking
    • Testing/QA Management
    • Time & Expense Tracking
    • Timesheet Management
    • Traditional Methodologies
    • Utilisation Reporting
    • Visualisation

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    Reviews

    Overall rating

    4.3 /5
    (44)
    Value for Money
    4.3/5
    Features
    4.1/5
    Ease of Use
    4.0/5
    Customer Support
    4.6/5

    Already have KeyedIn?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 44
    Natalie S. Natalie S.
    Overall rating
    • Company size: 51-200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    We have really begun to enjoy using KeyedIn and have seen the benefits.

    Reviewed on 21/2/2018

    Pros

    I like that we can track project plans based on tasks. It really works well for our company and helps keep our projects on point. I also like that we can set objectives (deliverables) and dates for those deliverables. This allows us to see when tasks are starting to "creep up" on the due date and either add more resources or push the deliverable date out. I also like that if we do push the deliverable out, we have to give a reason and the SW keeps track each time we push the date. This allows me to go back when the project is done, determine which dates we missed and see the reaons for the delay. I think this will help us find holes in our processes and fix them going forward.

    I really like the resource management tool, but are still pretty new to using it, so my knowledge is somewhat limited. Thus far, I am seeing some promise and anticipate it will become a very valuable tool.

    We are also just getting started in learning the reporting functions, but so far they are able to give us the exact information we need. It has made my weekly reporting to our Senior Team much more manageable and accurate.

    Cons

    I don't like that there isn't a customer portal available. We also manage customer installs with this software and it would be nice to give the customer a link or temporary sign on they can use to view the progress of their project. We can setup a user, but believe it take a license and we have around 50 - 100 customer installs going at any given time. Managing those users would be a nightmare, so we are opting to just email them reports from the system.

    Austin S. Austin S.
    Overall rating
    • Industry: Construction
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    KeyedIn Review

    Reviewed on 4/11/2021

    It has helped us stream line our business and we look forward to using more of it as our company...

    It has helped us stream line our business and we look forward to using more of it as our company grows.

    Pros

    Tracey ability on jobs. Ease of use on the shop floor.

    Cons

    To edit jobs you have to go to many fields just to change quantities on orders. Some functions dead end and you have to go backwards to move forward. IE Create a job from a SO you have to then go back to the SO to get to the work order. No communications from the shop floor back to the office. IE a message that could be submit for review on why there might have been issues with a certain operation. Ease of use for a small shop is difficult as there are many components to go through to use the software in full.

    Alternatives Considered

    JobBOSS²

    Reasons for Choosing KeyedIn

    E2 was not browser based and is very clunky.

    Switched From

    E2 Manufacturing System

    Reasons for Switching to KeyedIn

    Seemed like the most complete software out there for the price point.
    Dennis W. Dennis W.
    Overall rating
    • Industry: Automotive
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 5.0 /10

    Dennis' Review

    Reviewed on 12/11/2021

    Pros

    accessibility to the data
    cloud based
    Shop floor accessibility

    Cons

    reporting is dismal.
    implementation significantly lacking.
    been a customer for nearly 5 years, and still cannot get accounting, scheduling, or job costing to function properly.

    Alternatives Considered

    JobBOSS², E2 Manufacturing System and Fishbowl

    Reasons for Switching to KeyedIn

    Thought that Keyed IN was more mature than it was, we liked that the reporting was customizable.
    Ryan N. Ryan N.
    Overall rating
    • Industry: Machinery
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Flexible and customizable

    Reviewed on 12/11/2021

    Overall, KeyedIn is working really well for us and the support team has done a great job helping us...

    Overall, KeyedIn is working really well for us and the support team has done a great job helping us launch and continue to expand our use of the system.

    Pros

    KeyedIn has robust functionality that is flexible and customizable. Functionality can be tailored to the business processes that are unique to our business.

    Cons

    Though there are a lot of reports and it is relatively easy to modify them or build your own, you cannot create your own SQL queries against the database.

    Also, adding custom fields, lists and reports is easy to do. It would be nice if there was more flexibility for different types of fields and layouts.

    Jaime K. Jaime K.
    Overall rating
    • Industry: Insurance
    • Company size: 10,000+ Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    KeyedIn Projects - Customer Feedback

    Reviewed on 13/9/2019

    Since making the decision to work with KeyedIn and adopt their product, the relationship with the...

    Since making the decision to work with KeyedIn and adopt their product, the relationship with the KeyedIn team has been excellent; which made the configuration, build, test and implementation as painless as possible.

    We were able to request / have applied minor modifications to the "out of the box" package to suit our internal operating model and existing processes and we have thus far managed to roll out KeyedIn to all those that use it day to day as a project / programme management tool and feedback / adoption rates are very positive.

    KeyedIn appear to treat their customers as "partners" and are very flexible / agile and open to negotiation (which has made things easier when selling into our business). We never have an issue engaging with KeyedIn and their tech support team are quick to respond when we have technical queries that we are unable to solve internally.

    I would say that although this product is not the market leader right now, KeyedIn's flexibility, agility and desire to build the best value add / simple to use product (in partnership with their customers whom are readily invited to forward ideas for improvements) will take them to the next level.

    Pros

    KeyedIn Projects is very intuitive / easy to utilise and is extremely feature rich; with an excellent user interface and bags of potential for the future (given regular "releases" that introduce an array of major / minor enhancements).

    Navigation around KeyedIn is relatively straight-forward to get to grips with, and bottom up / top down views all seem to work seamlessly together.

    On screen dashboards and data "widgets" (out of the box) are very useful / neat and can be easily configured / tailored for different users / executives / role types across any organisation.

    Powerful data mining / search / filter features allow us to very easily understand how our portfolio is progressing (in real time) and gives you instant ability to drill down to the heart of any risks / issues and the user interface is such that anyone within our organisation is able to be presented with their own customised dashboard and focus on what matters to them.

    Cons

    A little more work is required to improve reporting outputs and ability to construct and run custom reports. However, major KeyedIn Project enhancement releases (scheduled in coming months appear to be addressing this), together with addressing customer feedback on the product and modifying where customer suggestions add real value across their customer base.

    Alternatives Considered

    Jira

    Reasons for Switching to KeyedIn

    Although the alternative products reviewed were all capable of providing E2E PPM functionality / outputs, KeyedIn Projects stood out as the best; in terms of ease of use, great visual / user experience, rich functionality, great customer service and the product most likely to provide us with exactly what we needed (both now and in the future).
    Showing 5 reviews of 44 Read all reviews

    KeyedIn FAQs

    Below are some frequently asked questions for KeyedIn.

    KeyedIn offers the following pricing plans:

    KeyedIn is delivered online as a cloud application, dramatically lowering your cost and leaving the IT to us. Online Project & Resource Management software is available from as little as $25 per user per month and vary depending on licensing requirements.

    KeyedIn has the following typical customers:

    501-1,000, 1,001+

    KeyedIn supports the following languages:

    English, Finnish, French, German, Italian, Polish, Portuguese, Russian, Spanish, Swedish, Turkish

    KeyedIn supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    KeyedIn integrates with the following applications:

    Dynamics 365, Jira, Microsoft Dynamics GP, Microsoft Outlook, Microsoft SharePoint, Pivotal Tracker, QuickBooks Online Advanced, SAP Customer Experience, Sage Intacct, Salesforce Platform, SugarCRM, VersionOne

    KeyedIn offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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