About Planday

Planday's online employee scheduling tool enables businesses of almost any size and vertical to manage their workforce in an all-in-one platform through desktop, mobile and tablet.

Existing customers report saving 80% on their admin time and 5% of staffing costs with features such as drag & drop schedule creation and the ability to copy schedules week after week instead creating new schedules from scratch each time. With a comprehensive overview of your schedule, you can optimize your shifts to avoid excessive payroll costs. Planday’s location-specific clock-in function allows staff to clock-in from any device when they arrive to work, providing a full analysis of exactly how many hours are worked for more accurate payroll and revenue forecasts. Our integrated communication function also allows you to message employees in specific locations, while also enabling employees to swap shifts on the go.

Try Planday for free for 30 days (no credit card required), or request a demo by one of our representatives, to see the system for yourself.

Pricing starting from:

€2.49/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Planday

Key benefits of Planday

  • Easy and fast employee scheduling

  • Schedule on the go with the Planday mobile app

  • Communicate with your staff via SMS, email and app notifications

  • Location-specific clock-in means only pay for the hours worked

  • Unlimited support, fast setup and help with getting your current schedule into Planday
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Austria, Canada, Switzerland, Germany, Denmark , Faroe Islands, France, United Kingdom, Greenland, Ireland, Isle of Man, Jersey, Netherlands, Norway, Sweden, Svalbard & Jan Mayen, United States

    Supported Languages

    Danish, English, French, German, Italian , Norwegian, Polish, Spanish, Swedish

    Pricing starting from:

    €2.49/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Planday

    Images

    Planday Software - Easy schedule overview on desktop, tablet and mobile
    Planday Software - Publish schedule in minutes
    Planday Software - App: Check upcoming shifts
    Planday Software - App: Easily edit & create new shifts
    Planday Software - App: Easily swap shifts with colleagues
    Planday Software - App: Approve shift swaps directly from the app
    Planday Software - Mobile check-in and check-out
    Planday Software - App: Easily communicate with staff
    Planday Software - Easy manager overview of requests
    Planday Software - App: Easy access to employee contact information
    View 11 more
    Planday video
    Planday Software - Easy schedule overview on desktop, tablet and mobile
    Planday Software - Publish schedule in minutes
    Planday Software - App: Check upcoming shifts
    Planday Software - App: Easily edit & create new shifts
    Planday Software - App: Easily swap shifts with colleagues
    Planday Software - App: Approve shift swaps directly from the app
    Planday Software - Mobile check-in and check-out
    Planday Software - App: Easily communicate with staff
    Planday Software - Easy manager overview of requests
    Planday Software - App: Easy access to employee contact information

    Features

    Total features of Planday: 65

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking
    • Automated Scheduling
    • Availability Management
    • Budgeting/Forecasting
    • Calendar Management
    • Clock In / Out
    • Compliance Management
    • Data Import/Export
    • Drag & Drop
    • Email Management
    • Employee Database
    • Employee Management
    • Employee Profiles
    • Employee Scheduling
    • Employee Self Service
    • Employee Time Tracking
    • Forecasting
    • GPS
    • Group Scheduling
    • HR Management
    • Labor Forecasting
    • Leave Tracking
    • Messaging
    • Mobile Access
    • Mobile Alerts
    • Multi-Location
    • Online Booking
    • Online Punch Card
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Performance Metrics
    • Projections
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Updates
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • SMS Messaging
    • Salaried Employee Tracking
    • Schedule Distribution
    • Self Service Portal
    • Shift Swapping
    • Sick Leave Tracking
    • Skills Tracking
    • Task Management
    • Task Scheduling
    • Third Party Integrations
    • Time & Attendance
    • Time Clock
    • Time Off Requests
    • Time Tracking
    • Timesheet Management
    • User Management
    • Vacation/Leave Tracking
    • Variable Workforce

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    Reviews

    Overall rating

    4.3 /5
    (52)
    Value for Money
    4.2/5
    Features
    4.2/5
    Ease of Use
    4.4/5
    Customer Support
    4.5/5

    Already have Planday?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 52
    Erica
    Overall rating
    • Industry: Medical Practice
    • Company size: 11-50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Add-On for Practice Mgmt Systems Missing HR Functionality!

    Reviewed on 11/7/2018

    My office uses a practice management system with next to zero HR functions, a terrible time clock,...

    My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
    The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
    The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay

    Pros

    Great sales, customer service, training, and tech personnel! Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers. No pushy attempts to up sell, wanted to give me only the functionality I actually needed.

    Looked at several different platforms, PlanDay was by far the most user-friendly and visually appealing.

    Time clock feature syncs super easily and accurately with QuickBooks for Payroll, and employees love being able to clock in on their smartphones.

    LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.

    App is fantastic and employees love it.

    Provides pretty much all the functionality we need to go paperless with most of our HR functions - scheduling, shift changes/time off requests, payroll (via quickbooks sync), keeping track of benefits, personnel files, etc.!

    Has saved us significant time and money spent on HR!

    Cons

    I do wish there were some additional things I could do and more parameters/constraints I could add within the scheduling function to make things quicker and catch certain potential errors. For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start). Not really a huge deal, would just be a convenient accuracy check for me. Also wish I could send invites and more things via SMS for those without smartphones without employee needing to be charged.

    Melissa
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    LoveLoveLove PlanDay!

    Reviewed on 16/8/2016

    PlanDay was the best decision we made this year. Easy, fast and user friendly for both management...

    PlanDay was the best decision we made this year. Easy, fast and user friendly for both management and employees!

    Pros

    We'd been looking for an online scheduling tool for the last few years, but all of them provided only information from the employee's point of view. PlanDay was the first (only?) to provide the ability for us to toggle back and forth from the employee view to the management, or "position view". Moreover, the customer service is beyond compare. What an incredible tool PlanDay has been for us!

    Cons

    We have 2 requests:

    1) We would love to have the capacity to block employees in advance from being scheduled on future shifts. For example, if an employee wants to attend their family reunion in October, we'd love to have the capacity to block those shifts NOW to prevent them from being accidentally scheduled in October. While the employee has this capacity, we would prefer to have it as well.

    2) Similarly, since students comprise at least 50% of our staff, we would love, as managers of PlanDay, for US to have the capacity to block out certain portions of certain days for our staff who are students taking classes in school. Again, this would prohibit them from being accidentally scheduled while they're in class. Again, while employees have this capacity, we would prefer to have it as well.

    Response from Planday

    Hi Melissa,

    Thanks for your review! Always wonderful to hear from our happy customers.

    Regarding your requests, there is actually a way to do this within the system. Your Activation Consultant will be reaching out to you shortly to help you set this up.

    Also, have you heard about our Ambassador Program, where you can earn money for recommending Planday? You can learn more about the program here: http://planday.com/ambassador

    Thanks again!
    Jennifer

    Michael
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 11-50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Very user friendly, great organizer, creates easy communication between management and staff.

    Reviewed on 6/9/2017

    Pros

    The App makes it very easy to keep scheduling organized. Very user friendly. After a short period of time getting used to Planday you will feel very comfortable. Customization for every aspect of the App makes it very easy to use the things you want and filter out the things you don't need. Allows for easy communication access between all users, from staff to management.

    Cons

    There are no major issues with Planday. One thing that would make it easier for the staff, is plugging in their availability over the course of time versus having to select each day off for the remainder of the calendar. For example: If you want to request availability for being off every Tuesday from 12-5 for the next two months you have to manually enter each Tuesday's availability. Instead of being able to select the date range one time.

    Response from Planday

    Dear Michael,

    Thanks for your review of Planday! We're happy to hear that you're enjoying the app. Thank you also for your suggestion about a recurring availability feature - I've passed this on to our Development team.

    Thanks again!

    Doris
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Overall experience has been positive.

    Reviewed on 14/7/2017

    Good management.

    Good management.

    Pros

    I like that my employees can easily and quickly keep me informed of any changes or request that they have via text or email. That changes or work schedules are updated in real time. That off site employees can clock in. That the program is very easy to set up and use. That the support has always been excellent. This software has had a significant impact on my ability to manage my staff in a way that is efficient for them and our office.

    Cons

    That some functions such as editing some things such as vacation request and schedule changes are still a bit tedious. Hopefully this will be improved with update.

    Alexander
    Overall rating
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The smartest and best employee scheduling app, with punch-clock

    Reviewed on 12/6/2018

    Saving a lot of time

    Saving a lot of time

    Pros

    Super-easy to use and roll out new schedules for the employees and plan vacations. Also allowing punch-clock to be limited to the workplaces Wifi or location to punch in. Easy for employees to switch time-scheludes.

    Cons

    Hope that in the future, that the schedules can be integrated to my iCal Calendar and to our web-based cashierapp, Front Systems

    Response from Planday

    Thank you for the great review, Alexander!! Happy to hear we've made scheduling and punching in easier for MODO AS.

    Regarding the iCal integration, we're currently beta testing this feature and hope to roll it out shortly.

    Thanks again - it's great to have you on board :)

    Showing 5 reviews of 52 Read all reviews

    Planday FAQs

    Below are some frequently asked questions for Planday.

    Planday offers the following pricing plans:

    • Starting from: €2.49/month
    • Pricing model: Subscription
    • Free Trial: Available

    30-day free trial, no credit card required Starter: €2.49/user/month Plus: €4.49/user/month Pro: €6.49/user/month Enterprise: Please contact Planday for pricing details. Clock-in add-on: $1/user/month

    Planday has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Planday supports the following languages:

    Danish, English, French, German, Italian, Norwegian, Polish, Spanish, Swedish

    Planday supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Planday integrates with the following applications:

    ADP Workforce Now, Dynamics 365 Business Central, Flow, Google Analytics 360, Lavu POS, Lightspeed Retail, Oracle AML and Financial Crime Compliance Management, QuickBooks Online Advanced, Sage 50cloud Accounting, Visma Severe, Xero, Zapier, iZettle, iZettle Pro

    Planday offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

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