Planday

Employee scheduling, time tracking & absence management

About Planday

Planday's online employee scheduling tool enables businesses of almost any size and vertical to manage their workforce in an all-in-one platform through desktop, mobile and tablet.

Existing customers report saving 80% on their admin time and 5% of staffing costs with features such as drag & drop schedule creation and the ability to copy schedules week after week instead creating new schedules from scratch each time. With a comprehensive overview of your schedule, you can optimize your shifts to avoid excessive payroll costs. Planday’s location-specific clock-in function allows staff to clock-in from any device when they arrive to work, providing a full analysis of exactly how many hours are worked for more accurate payroll and revenue forecasts. Our integrated communication function also allows you to message employees in specific locations, while also enabling employees to swap shifts on the go.

Try Planday for free for 30 days (no credit card required), or request a demo by one of our representatives, to see the system for yourself.


Key benefits of Planday

  • Easy and fast employee scheduling

  • Schedule on the go with the Planday mobile app

  • Communicate with your staff via SMS, email and app notifications

  • Location-specific clock-in means only pay for the hours worked

  • Unlimited support, fast setup and help with getting your current schedule into Planday

  • Images

    Planday Software - Easy schedule overview on desktop, tablet and mobile
    Planday Software - Publish schedule in minutes
    Planday Software - App: Check upcoming shifts
    Planday Software - App: Easily edit & create new shifts
    Planday Software - App: Easily swap shifts with colleagues
    Planday Software - App: Approve shift swaps directly from the app
    Planday Software - Mobile check-in and check-out
    Planday Software - App: Easily communicate with staff
    Planday Software - Easy manager overview of requests
    Planday Software - App: Easy access to employee contact information
    View 11 more
    Planday video
    Planday Software - Easy schedule overview on desktop, tablet and mobile
    Planday Software - Publish schedule in minutes
    Planday Software - App: Check upcoming shifts
    Planday Software - App: Easily edit & create new shifts
    Planday Software - App: Easily swap shifts with colleagues
    Planday Software - App: Approve shift swaps directly from the app
    Planday Software - Mobile check-in and check-out
    Planday Software - App: Easily communicate with staff
    Planday Software - Easy manager overview of requests
    Planday Software - App: Easy access to employee contact information

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    Planday

    4.3 (55)
    VS.

    Starting Price

    €2.49
    month
    US$55.00
    month

    Pricing Options

    Free version
    Free trial
    Free version
    Free trial

    Features

    66
    65

    Integrations

    14
    11

    Ease of Use

    4.3 (55)
    4.6 (29)

    Value for Money

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    Customer Service

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    Reviews

    Overall rating

    4.3 /5
    (55)
    Value for Money
    4.1/5
    Features
    4.2/5
    Ease of Use
    4.3/5
    Customer Support
    4.5/5

    Already have Planday?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 55
    Paul
    Paul
    Overall rating
    • Industry: Civic & Social Organization
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great software

    Reviewed on 15/8/2018

    Pros

    Planday really reduces management time compiling the rota, it is easy for staff to manage holidays and good to help managers stick to weekly staffing budgets. The punch in/out function again reduces admin time for paper timesheets and reduces the possibility of fraud.

    Cons

    It would be great to be able to set parameters and then it generate the rota for you, hopefully this will be developed in time!

    Erica
    Overall rating
    • Industry: Medical Practice
    • Company size: 11–50 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Add-On for Practice Mgmt Systems Missing HR Functionality!

    Reviewed on 11/7/2018

    My office uses a practice management system with next to zero HR functions, a terrible time clock,...

    My office uses a practice management system with next to zero HR functions, a terrible time clock, and no integration with platforms from other vendors. We were looking for a platform that would allow employees to see their schedules, request vacations, switch shifts, etc. we also wanted a time clock that integrated with quickbooks. PlanDay lets us do all of this quickly and easily. We have been able to literally cut our time spent on payroll by over 50%, and reduce scheduling time by at least 1/3.
    The other features have also helped us streamline, organize, and centralize our HR activities while “going paperless.”
    The app is user friendly and our employees love using it, we’ve even noticed a recognizable boost in employee morale since starting PlanDay

    Pros

    Great sales, customer service, training, and tech personnel! Everyone is extremely helpful, knowledgeable, awesome at responding very quickly with easy to understand, concise yet complete answers. No pushy attempts to up sell, wanted to give me only the functionality I actually needed.

    Looked at several different platforms, PlanDay was by far the most user-friendly and visually appealing.

    Time clock feature syncs super easily and accurately with QuickBooks for Payroll, and employees love being able to clock in on their smartphones.

    LOVE the reporting feature that tracks attendance tardiness and other metrics for direct input into performance reviews.

    App is fantastic and employees love it.

    Provides pretty much all the functionality we need to go paperless with most of our HR functions - scheduling, shift changes/time off requests, payroll (via quickbooks sync), keeping track of benefits, personnel files, etc.!

    Has saved us significant time and money spent on HR!

    Cons

    I do wish there were some additional things I could do and more parameters/constraints I could add within the scheduling function to make things quicker and catch certain potential errors. For example, I’d love to be able to put in certain legal requirements/constraints and have the scheduler not allow me to break them (e.g. lunch for each employee must be no later than 5.5 hrs after shift start). Not really a huge deal, would just be a convenient accuracy check for me. Also wish I could send invites and more things via SMS for those without smartphones without employee needing to be charged.

    Jodie
    Overall rating
    • Industry: Leisure, Travel & Tourism
    • Company size: 51–200 Employees
    • Used Daily for Free Trial
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Don't get tied in

    Reviewed on 30/11/2023

    Totally disappointed with their complete lack of customer care. Some systems trust they are good...

    Totally disappointed with their complete lack of customer care. Some systems trust they are good enough and don't tie you in with a contract but instead have a rolling month by month contract. PlanDay ties you in from the moment you are in discussions with them and it's a minimum 12 month contract, which they do not let you out of, even if you have told them you don't want to go ahead 6 weeks before it even begins.

    Pros

    We liked the sales person. He was very aimable and helpful

    Cons

    Charging us for what we did not use. We signed a contract but our staff subsequently told us they already used PlanDay in other jobs and it was nto good. We cancelled 6 weeks before the contract was due to start but they charged us for 12 months anyway. We asked to speak to a senior manager. Instead they set up a Direct Debit to take the full amount of money in one go, without our permission. Outrageous behaviour. If they had had a better system, we would not have cancelled.

    Ivar
    Overall rating
    • Industry: Hospitality
    • Company size: 11–50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Best functionality, but what's with the lagging??

    Reviewed on 16/11/2023

    So-so. There's no better functionality on the market but the loading times are horrible.

    So-so. There's no better functionality on the market but the loading times are horrible.

    Pros

    I researched vigorously for the best scheduling app for our restaurant chain and Planday has the largest set of functionalities that cover all our needs.

    Cons

    The mobile app has long loading times. Our employees have iPhones and are used to swifting through mobile mobile apps with high speed. But this app sometimes loads 30 seconds, even 45 seconds while opening the app. We have contacted support, it has gone a little bit better, but employees still think it's a very slow app.

    Melissa
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11–50 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    LoveLoveLove PlanDay!

    Reviewed on 16/8/2016

    PlanDay was the best decision we made this year. Easy, fast and user friendly for both management...

    PlanDay was the best decision we made this year. Easy, fast and user friendly for both management and employees!

    Pros

    We'd been looking for an online scheduling tool for the last few years, but all of them provided only information from the employee's point of view. PlanDay was the first (only?) to provide the ability for us to toggle back and forth from the employee view to the management, or "position view". Moreover, the customer service is beyond compare. What an incredible tool PlanDay has been for us!

    Cons

    We have 2 requests:

    1) We would love to have the capacity to block employees in advance from being scheduled on future shifts. For example, if an employee wants to attend their family reunion in October, we'd love to have the capacity to block those shifts NOW to prevent them from being accidentally scheduled in October. While the employee has this capacity, we would prefer to have it as well.

    2) Similarly, since students comprise at least 50% of our staff, we would love, as managers of PlanDay, for US to have the capacity to block out certain portions of certain days for our staff who are students taking classes in school. Again, this would prohibit them from being accidentally scheduled while they're in class. Again, while employees have this capacity, we would prefer to have it as well.

    Response from Planday

    Hi Melissa,

    Thanks for your review! Always wonderful to hear from our happy customers.

    Regarding your requests, there is actually a way to do this within the system. Your Activation Consultant will be reaching out to you shortly to help you set this up.

    Also, have you heard about our Ambassador Program, where you can earn money for recommending Planday? You can learn more about the program here: http://planday.com/ambassador

    Thanks again!
    Jennifer

    Showing 5 reviews of 55 Read all reviews

    Planday FAQs

    Below are some frequently asked questions for Planday.

    Planday offers the following pricing plans:

    • Starting from: €2.49/month
    • Pricing model: Subscription
    • Free Trial: Available

    30-day free trial, no credit card required Starter: €2.49/user/month Plus: €4.49/user/month Pro: €6.49/user/month Enterprise: Please contact Planday for pricing details. Clock-in add-on: $1/user/month

    Planday has the following typical customers:

    2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Planday supports the following languages:

    Danish, English, French, German, Italian, Norwegian, Polish, Spanish, Swedish

    Planday supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Planday integrates with the following applications:

    ADP Workforce Now, Dynamics 365 Business Central, Flow, Google Analytics 360, Lavu POS, Lightspeed Retail, Oracle AML and Financial Crime Compliance Management, QuickBooks Online Advanced, Sage 50cloud Accounting, Visma Severa, Xero, Zapier, iZettle, iZettle Pro

    Planday offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

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