DATABASICS Time & Expense

DATABASICS Time & Expense

4.5 (26)
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Combine Time & Expense for unified real-time visibility

About DATABASICS Time & Expense

DATABASICS is driven to meet the most demanding Time and Expense management challenges for mid- to large-size enterprises with distributed workforces around the world. By combining two world-class tracking systems in one, we address two critical business processes with absolute ease in one solution, allowing you to save money from day one.

DATABASICS Time & Expense provides the utmost flexibility in configuration and reporting by seamlessly integrating with almost any program or software you’re already using, so a perfect fit comes standard for every customer. Plus, you can be up and running in about a month with a solution that is fully customized to your organization’s needs.


Key benefits of DATABASICS Time & Expense

DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Better usability: A single view and one process for entry and approvals equals unparalleled ease of use.

Better control: Eliminate errors, delays and redundant processes.

Better flexibility: Unmatched configurability makes it easy to make adjustments even during fast-moving periods of change.

Better value: A centralized view of everything in one simple-to-deploy system saves time and money from day one.

Better decisions: Big-picture insight enables quick and better-informed decisions.


Images

DATABASICS Time & Expense Software - Check out the view for employees. It's easy to enter time and expenses in one screen.
DATABASICS Time & Expense Software - Here's the admin view of Time & Expense together.
DATABASICS Time & Expense Software - Track employee time off with our calendar view.
DATABASICS Time & Expense Software - Go mobile with time and expense for employees and admins.
DATABASICS Time & Expense Software - Use our leave module to track time off wherever, whenever.
DATABASICS Time & Expense Software - Track expenses from all over the world in every currency.
View 7 more
DATABASICS Time & Expense video
DATABASICS Time & Expense Software - Check out the view for employees. It's easy to enter time and expenses in one screen.
DATABASICS Time & Expense Software - Here's the admin view of Time & Expense together.
DATABASICS Time & Expense Software - Track employee time off with our calendar view.
DATABASICS Time & Expense Software - Go mobile with time and expense for employees and admins.
DATABASICS Time & Expense Software - Use our leave module to track time off wherever, whenever.
DATABASICS Time & Expense Software - Track expenses from all over the world in every currency.

Not sure about DATABASICS Time & Expense? Compare with a popular alternative

DATABASICS Time & Expense

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Starting Price

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month
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month

Pricing Options

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Features

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Integrations

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Ease of Use

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Value for Money

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Customer Service

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Reviews

Overall rating

4.5 /5
(26)
Value for Money
4.6/5
Features
4.5/5
Ease of Use
4.3/5
Customer Support
4.7/5

Already have DATABASICS Time & Expense?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 26
Catherine
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 51–200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Databasics is an affordable yet powerful time and expense solution

Reviewed on 11/7/2022

Excellent support and an overall positive experience. All time and expense systems will tell you...

Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise.

Pros

Databasics is a flexible and well designed solution that allows companies to design unique features to meet the needs of the company but comes standard with all of the basics so implementation was straightforward and took little effort. Integration with our business processes was nearly seamless and for those few issues that surfaced, the Databasics support team helped us to identify workable solutions.

Cons

The reporting module can be challenging for some users, however the support team at Databasics has been very helpful in designing reports for us in timely manner.

Alternatives Considered

SAP Concur

Reasons for Choosing DATABASICS Time & Expense

Nexonia was not responding in a timely manner to resolve support tickets

Switched From

Nexonia Expenses

Reasons for Switching to DATABASICS Time & Expense

Databasics was highly recommended from 2 independent sources and the team at Databasics have been working together for more than 10 years. While discussing our needs, it was clear that the staff had worked with other similar organizations and were able to offer several recommendations that helped us make the best decisions during the implementation phase.

Response from DATABASICS

We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon.

Calvin
Overall rating
  • Industry: Defense & Space
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Great product if you put in the time.

Reviewed on 15/7/2022

A lot of work to set up correctly, but when it is done, it is a dream.

A lot of work to set up correctly, but when it is done, it is a dream.

Pros

Flexibility. Databasics can achieve nearly any scenario you can come up with. Even if its not HOW you envisioned, they can solve a TON of problems.

Cons

Low intuitive GUI for non power users. If you have blue collar employees, they are going to struggle a bit. This is tied to how complex you make your build, but it can be a bit tough to learn.

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Time & Expense

Flexibility/price

Response from DATABASICS

Thank you for your review of DATABASICS Time & Expense!

We're delighted to hear that you consider our product to be a great solution, especially when putting in the time to fully utilize its capabilities. Your recognition of the flexibility that DATABASICS offers is appreciated. We're committed to providing adaptable, problem-solving solutions for businesses of all sizes and industries.

We acknowledge your concerns about the low intuitive GUI for non-power users. Ensuring a user-friendly experience for all employees is important to us, and we continually work towards enhancing our software's ease of use. We appreciate your feedback, as it guides our efforts in improving the platform to cater to your needs effectively.

It's gratifying to know that you chose DATABASICS Time & Expense for its flexibility and competitive pricing, and that you switched from another industry leader like SAP Concur. We aim to provide value and address the diverse needs of our clients.

Your comments on the benefits of DATABASICS highlight the importance of proper setup to achieve optimal results. We're happy that, once set up correctly, our software becomes a dream solution for your organization.

Please don't hesitate to reach out if you need assistance or have any suggestions as you continue to use DATABASICS. We're here to help and remain committed to your satisfaction and success.

Tracee
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

DataBasics Time Review

Reviewed on 14/11/2023

In general, my overall experience is favorable. It has nice features and gets the job done. It...

In general, my overall experience is favorable. It has nice features and gets the job done. It calculates per project, per day, and per pay period.

Pros

I like how the program will not let you exit or submit your timesheet unless the standard hours for the pay period have been met. I also like the "my time off" feature where the leave balances at any given time can be seen.

Cons

The app screen is not easy to read to me. I'm not sure how you can improve it. I like the view where you can see the entire pay period. I do not like that you can only view one project code at a time. I am not fond of the reporting in DB. You almost have to be a programmer to create a report.

Calvin
Overall rating
  • Industry: Defense & Space
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great System with some small hangups

Reviewed on 25/5/2021

Databasics has transformed our company in a good way. Digitizing our expense tracking has been...

Databasics has transformed our company in a good way. Digitizing our expense tracking has been wonderful.

Pros

The flexibility to adapt the system to each client's needs is ideal. The development and support team work their hardest to make the system meet your needs even if they are somewhat unique.

Cons

The end user experience can be rather clunky and not intuitive at times. Requires a lot of training for users who are not very experienced with computers.

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Time & Expense

Flexibility and Gov't compliance

Response from DATABASICS

Thank you for sharing your review of DATABASICS Time & Expense!

We're pleased to know that you appreciate our system's flexibility and our team's dedication to meeting your unique needs. Our aim is to provide a customizable solution that can cater to each client's requirements while maintaining compliance with government regulations.

We understand that the end-user experience can sometimes be challenging and less intuitive for users with limited computer experience. Your feedback is valuable, and we will take it into account as we continue to work on improvements to enhance the overall user experience and make it more intuitive and user-friendly.

It's fantastic to hear that DATABASICS Time & Expense has had a positive impact on your company by digitizing your expense tracking. Your satisfaction and continued partnership are important to us.

Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and are committed to ensuring your experience with DATABASICS remains positive.

Jim
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 1,001–5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Senior Director of Global ICT

Reviewed on 25/5/2021

Overall TechnoServe has had a great experience with Databasics. Their implementation team was...

Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe.

Pros

TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and our diverse geography into the software without customizations. This was a major accomplishment. Secondly, we have been able to seamlessly automate our 1500+ users with our HRIS and we have been able automate our constantly changing accounting dimensions into Databasics making it very easy to maintain. Also by using Databasic's extract routines, we have be able to greatly simplify the loading of Time and Expense data into our accounting system. Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators.

Cons

I would say the weakest part of Databasics is it's reporting system. Databasics uses a BI tool called Jaspersoft to access the Time & Expense Data. While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application.

Response from DATABASICS

Thank you for your comprehensive review of DATABASICS Time & Expense!

We're delighted to know that our software has met the complex requirements and challenges presented by your organization's project-based accounting and distributed geography. It's great to hear that DATABASICS has provided you with the flexibility to configure your accounting structure without customizations and has allowed seamless integration with your HRIS and accounting system.

We appreciate your feedback on the reporting system, and we understand that the Jaspersoft interface may not meet the same level of intuitiveness and ease of use as the rest of the application. We will keep this in mind as we work to improve and enhance our reporting features and interface in the future.

It's fantastic to learn that your global implementation of both the Time and Expense modules has been successful, and that you've experienced excellent support from our implementation team and customer service. We greatly value your continued partnership and high recommendation.

Please don't hesitate to reach out if you need assistance or have any further suggestions in the future. We're here to help and committed to ensuring your continued satisfaction with DATABASICS.

Showing 5 reviews of 26 Read all reviews

DATABASICS Time & Expense FAQs

Below are some frequently asked questions for DATABASICS Time & Expense.

DATABASICS Time & Expense offers the following pricing plans:

  • Starting from: US$7.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per-month basis with a volume discount available for larger numbers of submissions per month. Learn more: https://www.data-basics.com/pricing/

DATABASICS Time & Expense has the following typical customers:

51–200, 201–500, 501–1,000, 1,001–5,000

DATABASICS Time & Expense supports the following languages:

Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Turkish

DATABASICS Time & Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Time & Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Dynamics 365, Dynamics 365 Business Central, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, Microsoft Dynamics GP, Microsoft Dynamics SL, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Time & Expense offers the following support options:

Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for DATABASICS Time & Expense.