DATABASICS Time & Expense

Combine Time & Expense for unified real-time visibility

About DATABASICS Time & Expense

DATABASICS is driven to meet the most demanding Time and Expense management challenges for mid- to large-size enterprises with distributed workforces around the world. By combining two world-class tracking systems in one, we address two critical business processes with absolute ease in one solution, allowing you to save money from day one.

DATABASICS Time & Expense provides the utmost flexibility in configuration and reporting by seamlessly integrating with almost any program or software you’re already using, so a perfect fit comes standard for every customer. Plus, you can be up and running in about a month with a solution that is fully customized to your organization’s needs.

Pricing starting from:

US$7.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to DATABASICS Time & Expense

Key benefits of DATABASICS Time & Expense

DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.

Better usability: A single view and one process for entry and approvals equals unparalleled ease of use.

Better control: Eliminate errors, delays and redundant processes.

Better flexibility: Unmatched configurability makes it easy to make adjustments even during fast-moving periods of change.

Better value: A centralized view of everything in one simple-to-deploy system saves time and money from day one.

Better decisions: Big-picture insight enables quick and better-informed decisions.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Argentina, Austria, Australia, Belgium, Bulgaria , Bermuda, Brazil, Belarus, Canada, Switzerland, Chile, China, Costa Rica, Czechia, Germany, Denmark, Ecuador, Egypt, Spain, Finland, France, United Kingdom, Georgia, Greece, Guatemala, Hong Kong SAR China, Croatia, Hungary, Ireland, Israel, India, Iceland, Italy, Japan, Kenya, South Korea, Lithuania, Latvia, Mexico, Malaysia, Netherlands, Norway, New Zealand, Panama, Peru, Philippines, Poland, Puerto Rico, Portugal, Romania, Serbia, Russia, Sweden, Singapore, Slovakia, Thailand, Turkey, Taiwan, United States, South Africa

Supported Languages

Chinese, English, French, German, Italian , Japanese, Korean, Portuguese, Russian, Spanish, Turkish

Pricing starting from:

US$7.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to DATABASICS Time & Expense

Images

DATABASICS Time & Expense Software - Check out the view for employees. It's easy to enter time and expenses in one screen.
DATABASICS Time & Expense Software - Here's the admin view of Time & Expense together.
DATABASICS Time & Expense Software - Track employee time off with our calendar view.
DATABASICS Time & Expense Software - Go mobile with time and expense for employees and admins.
DATABASICS Time & Expense Software - Use our leave module to track time off wherever, whenever.
DATABASICS Time & Expense Software - Track expenses from all over the world in every currency.
View 7 more
DATABASICS Time & Expense video
DATABASICS Time & Expense Software - Check out the view for employees. It's easy to enter time and expenses in one screen.
DATABASICS Time & Expense Software - Here's the admin view of Time & Expense together.
DATABASICS Time & Expense Software - Track employee time off with our calendar view.
DATABASICS Time & Expense Software - Go mobile with time and expense for employees and admins.
DATABASICS Time & Expense Software - Use our leave module to track time off wherever, whenever.
DATABASICS Time & Expense Software - Track expenses from all over the world in every currency.

Features

Total features of DATABASICS Time & Expense: 65

  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounting Integration
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Tracking
  • Audit Management
  • Audit Trail
  • Billable Items Tracking
  • Billing & Invoicing
  • Budgeting/Forecasting
  • Calendar Management
  • Compliance Management
  • Configurable Workflow
  • Credit Card Management
  • Customisable Reports
  • Customizable Fields
  • Data Import/Export
  • ERP
  • Electronic Payments
  • Estimating
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Fraud Detection
  • Invoice Management
  • Invoice Processing
  • Leave Tracking
  • Mobile Access
  • Mobile App
  • Mobile Receipt Upload
  • Multi-Currency
  • Payroll Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Resource Allocation & Planning
  • Single Sign On
  • Spend Control
  • Summary Reports
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timer
  • Timesheet Management
  • Vacation/Leave Tracking
  • Workflow Management

Alternatives

SAP Concur

4.2
#1 Alternative to DATABASICS Time & Expense
SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

Factorial

4.5
#2 Alternative to DATABASICS Time & Expense
Factorial is a powerful HR software for small to medium companies to automate administrative tasks such as documents,...

Expensify

4.4
#3 Alternative to DATABASICS Time & Expense
Easily track your receipts and manage expenses on the go with Expensify. Just take a photo of your receipt and...

CloudBlue PSA

4.5
#4 Alternative to DATABASICS Time & Expense
CloudBlue supports the entire business lifecycle, from lead generation to contract renewal. It is designed specifically...

Reviews

Overall rating

4.5 /5
(25)
Value for Money
4.6/5
Features
4.6/5
Ease of Use
4.3/5
Customer Support
4.7/5

Already have DATABASICS Time & Expense?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 25
Catherine
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Databasics is an affordable yet powerful time and expense solution

Reviewed on 11/7/2022

Excellent support and an overall positive experience. All time and expense systems will tell you...

Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise.

Pros

Databasics is a flexible and well designed solution that allows companies to design unique features to meet the needs of the company but comes standard with all of the basics so implementation was straightforward and took little effort. Integration with our business processes was nearly seamless and for those few issues that surfaced, the Databasics support team helped us to identify workable solutions.

Cons

The reporting module can be challenging for some users, however the support team at Databasics has been very helpful in designing reports for us in timely manner.

Alternatives Considered

SAP Concur

Reasons for Choosing DATABASICS Time & Expense

Nexonia was not responding in a timely manner to resolve support tickets

Switched From

Emburse Nexonia Expenses

Reasons for Switching to DATABASICS Time & Expense

Databasics was highly recommended from 2 independent sources and the team at Databasics have been working together for more than 10 years. While discussing our needs, it was clear that the staff had worked with other similar organizations and were able to offer several recommendations that helped us make the best decisions during the implementation phase.

Response from DATABASICS

We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon.

Jim
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Senior Director of Global ICT

Reviewed on 25/5/2021

Overall TechnoServe has had a great experience with Databasics. Their implementation team was...

Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe.

Pros

TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and our diverse geography into the software without customizations. This was a major accomplishment. Secondly, we have been able to seamlessly automate our 1500+ users with our HRIS and we have been able automate our constantly changing accounting dimensions into Databasics making it very easy to maintain. Also by using Databasic's extract routines, we have be able to greatly simplify the loading of Time and Expense data into our accounting system. Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators.

Cons

I would say the weakest part of Databasics is it's reporting system. Databasics uses a BI tool called Jaspersoft to access the Time & Expense Data. While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application.

Eric
Overall rating
  • Industry: Staffing & Recruiting
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Eric Hess - DataBasics Review

Reviewed on 15/7/2022

Pros

Multi-function One Stop Shop for time, expense, and credit card reconciliations

Cons

It took a long time to get everything up and running. And took even longer to get things running correctly.

Response from DATABASICS

Dear Eric, it is because of customers like you that we continue to improve as a business! We're happy to hear that you see us as a one-stop shop for time and expense and we'll keep working on improving the time it takes to get up and running without sacrificing meeting your exact requirements through expert configuration. Please let us know if there's anything else you need!

jon
Overall rating
  • Industry: Nonprofit Organisation Management
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

The product works and functions as needed for this organization. Customer support is top...

Reviewed on 13/6/2017

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2....

1. Automated time and expense tracking with solid interfaces to/from various other applications.
2. Improved (over the course of many years) end user time and expense interface.
3. Hosted environment with the database custody proviso.
4. Top drawer customer support

Pros

I like most:
1. Customer Support through the Databasics support website/portal
2. Application stability - little to no downtime
3. Application functionality
4. Ease of administration
5. End user experience

We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment.

The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition.

We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.

Cons

User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences.

As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use.

Response from DATABASICS

We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!

Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.

Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!

Calvin
Overall rating
  • Industry: Defense & Space
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Great System with some small hangups

Reviewed on 25/5/2021

Databasics has transformed our company in a good way. Digitizing our expense tracking has been...

Databasics has transformed our company in a good way. Digitizing our expense tracking has been wonderful.

Pros

The flexibility to adapt the system to each client's needs is ideal. The development and support team work their hardest to make the system meet your needs even if they are somewhat unique.

Cons

The end user experience can be rather clunky and not intuitive at times. Requires a lot of training for users who are not very experienced with computers.

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Time & Expense

Flexibility and Gov't compliance
Showing 5 reviews of 25 Read all reviews

DATABASICS Time & Expense FAQs

Below are some frequently asked questions for DATABASICS Time & Expense.

DATABASICS Time & Expense offers the following pricing plans:

  • Starting from: US$7.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per-month basis with a volume discount available for larger numbers of submissions per month. Learn more: https://www.data-basics.com/pricing/

DATABASICS Time & Expense has the following typical customers:

51-200, 201-500, 501-1,000, 1,001-5,000

DATABASICS Time & Expense supports the following languages:

Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Turkish

DATABASICS Time & Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Time & Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Dynamics 365, Dynamics 365 Business Central, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, Microsoft Dynamics GP, Microsoft Dynamics SL, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Time & Expense offers the following support options:

Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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