
About DATABASICS Time & Expense
DATABASICS is driven to meet the most demanding Time and Expense management challenges for mid- to large-size enterprises with distributed workforces around the world. By combining two world-class tracking systems in one, we address two critical business processes with absolute ease in one solution, allowing you to save money from day one.
DATABASICS Time & Expense provides the utmost flexibility in configuration and reporting by seamlessly integrating with almost any program or software you’re already using, so a perfect fit comes standard for every customer. Plus, you can be up and running in about a month with a solution that is fully customized to your organization’s needs.
Key benefits of DATABASICS Time & Expense
DATABASICS provides easy-to-use project tracking tools: Each project allows you to track actual time/spend to the second or to the penny.
Better usability: A single view and one process for entry and approvals equals unparalleled ease of use.
Better control: Eliminate errors, delays and redundant processes.
Better flexibility: Unmatched configurability makes it easy to make adjustments even during fast-moving periods of change.
Better value: A centralized view of everything in one simple-to-deploy system saves time and money from day one.
Better decisions: Big-picture insight enables quick and better-informed decisions.
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- Industry: Nonprofit Organisation Management
- Company size: 51–200 Employees
- Used Daily for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Databasics is an affordable yet powerful time and expense solution
Reviewed on 11/7/2022
Excellent support and an overall positive experience. All time and expense systems will tell you...
Excellent support and an overall positive experience. All time and expense systems will tell you that their software solution can meet your needs. Databasics is the only software that I have worked with in the last 30 years that has met that promise.
Pros
Databasics is a flexible and well designed solution that allows companies to design unique features to meet the needs of the company but comes standard with all of the basics so implementation was straightforward and took little effort. Integration with our business processes was nearly seamless and for those few issues that surfaced, the Databasics support team helped us to identify workable solutions.
Cons
The reporting module can be challenging for some users, however the support team at Databasics has been very helpful in designing reports for us in timely manner.
Alternatives Considered
SAP ConcurReasons for Choosing DATABASICS Time & Expense
Nexonia was not responding in a timely manner to resolve support ticketsSwitched From
Nexonia ExpensesReasons for Switching to DATABASICS Time & Expense
Databasics was highly recommended from 2 independent sources and the team at Databasics have been working together for more than 10 years. While discussing our needs, it was clear that the staff had worked with other similar organizations and were able to offer several recommendations that helped us make the best decisions during the implementation phase.Response from DATABASICS
We're so happy to hear you had a great experience. Your review made our day! Our whole team works very hard to keep our customers happy, but we can only do it thanks to amazing customers like you. We love hearing that we're the only one that has kept the promise of meeting all your needs. Thanks again, and we hope to serve you again soon.
- Industry: Nonprofit Organisation Management
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Senior Director of Global ICT
Reviewed on 25/5/2021
Overall TechnoServe has had a great experience with Databasics. Their implementation team was...
Overall TechnoServe has had a great experience with Databasics. Their implementation team was excellent and their customer support has been top notch. Our mass global launch of the Time module went off without a hitch and our gradually implementation of the Expense Report Module in our 29 countries of operations has worked well for us. I would highly recommend Databasics to any organization similar to TechnoServe.
Pros
TechnoServe looked for a Time & Expense solution for many years but, due to the complexity of our organizations project based accounting and distributed geography, it was difficult to find a solution that would work for us. With Databasics we found a product that met all our requirements. First of all, Databasics is very flexible. We were able to configure our complicated accounting structure and our diverse geography into the software without customizations. This was a major accomplishment. Secondly, we have been able to seamlessly automate our 1500+ users with our HRIS and we have been able automate our constantly changing accounting dimensions into Databasics making it very easy to maintain. Also by using Databasic's extract routines, we have be able to greatly simplify the loading of Time and Expense data into our accounting system. Finally, with Databasics intuitive UI, it's multiple language capability, and it's simple system administration, the software has been embraced by our end users, our accounting team, and our system administrators.
Cons
I would say the weakest part of Databasics is it's reporting system. Databasics uses a BI tool called Jaspersoft to access the Time & Expense Data. While all the necessary reports are available and complex custom reports can be built using Jaspersoft, the connectivity and cumbersome interface of Jaspersoft is not quite up to the standard of the rest of the application.
- Industry: Staffing & Recruiting
- Company size: 201–500 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Eric Hess - DataBasics Review
Reviewed on 15/7/2022
Pros
Multi-function One Stop Shop for time, expense, and credit card reconciliations
Cons
It took a long time to get everything up and running. And took even longer to get things running correctly.
Response from DATABASICS
Dear Eric, it is because of customers like you that we continue to improve as a business! We're happy to hear that you see us as a one-stop shop for time and expense and we'll keep working on improving the time it takes to get up and running without sacrificing meeting your exact requirements through expert configuration. Please let us know if there's anything else you need!
- Industry: Nonprofit Organisation Management
- Company size: 201–500 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
The product works and functions as needed for this organization. Customer support is top...
Reviewed on 13/6/2017
1. Automated time and expense tracking with solid interfaces to/from various other applications.
2....
1. Automated time and expense tracking with solid interfaces to/from various other applications.
2. Improved (over the course of many years) end user time and expense interface.
3. Hosted environment with the database custody proviso.
4. Top drawer customer support
Pros
I like most:
1. Customer Support through the Databasics support website/portal
2. Application stability - little to no downtime
3. Application functionality
4. Ease of administration
5. End user experience
We have a 360+ employee user pool who all use the time sheets with a good portion of that total also using the expense reporting. We have used Databasics since version 4x, through the years upgrading to version 5x and now version 6x in the hosted environment.
The application is generally easy to use, in most cases, requiring only a brief initial orientation and from there, minimal end user support for the application. Many employees have taken advantage of the mobile application to enter either time or expenses while traveling and this was a welcome functional addition received with version 6x. Receipt imaging and organization was another welcome addition.
We extract and interface expense data (weekly) and time sheet data (semi-monthly) from Databasics to our accounting application. We also import and interface organizational data (employee information, accounting structural data, etc...) into Databasics from both our accounting and HRIS applications. While managing these interfaces requires some training, assistance is always available if needed.
Cons
User feedback indicates that the time sheet form could be improved. The one recurring complaint/suggestion sine version 4x is that time sheet lines cannot be drag-n-drop managed for user sorting preferences.
As an administrator, I dislike the fact that I no longer have physical custody of the database for other analysis or reporting needs. All ad hoc reporting must be done through the embedded Jasper reporting application. This generally meets the needs but is sometimes inconvenient to use.
Response from DATABASICS
We very much appreciate your thorough review of DATABASICS. Hearing about how it benefits you makes our day!
Thank you, also, for your suggestions and feedback concerning reporting and the time sheet.
Please continue to reach out if you have questions or concerns. We're thrilled for the opportunity to help!
- Industry: Defense & Space
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Great System with some small hangups
Reviewed on 25/5/2021
Databasics has transformed our company in a good way. Digitizing our expense tracking has been...
Databasics has transformed our company in a good way. Digitizing our expense tracking has been wonderful.
Pros
The flexibility to adapt the system to each client's needs is ideal. The development and support team work their hardest to make the system meet your needs even if they are somewhat unique.
Cons
The end user experience can be rather clunky and not intuitive at times. Requires a lot of training for users who are not very experienced with computers.
Alternatives Considered
SAP ConcurReasons for Switching to DATABASICS Time & Expense
Flexibility and Gov't complianceDATABASICS Time & Expense FAQs
Below are some frequently asked questions for DATABASICS Time & Expense.Q. What type of pricing plans does DATABASICS Time & Expense offer?
DATABASICS Time & Expense offers the following pricing plans:
- Starting from: US$7.00/month
- Pricing model: Subscription
- Free Trial: Not Available
Contact DATABASICS for complete pricing information. Subscriptions are available on a per-user per-month basis with a volume discount available for larger numbers of submissions per month. Learn more: https://www.data-basics.com/pricing/
Q. Who are the typical users of DATABASICS Time & Expense?
DATABASICS Time & Expense has the following typical customers:
51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does DATABASICS Time & Expense support?
DATABASICS Time & Expense supports the following languages:
Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Russian, Spanish, Turkish
Q. Does DATABASICS Time & Expense support mobile devices?
DATABASICS Time & Expense supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does DATABASICS Time & Expense integrate with?
DATABASICS Time & Expense integrates with the following applications:
ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Dynamics 365, Dynamics 365 Business Central, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, Microsoft Dynamics GP, Microsoft Dynamics SL, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct
Q. What level of support does DATABASICS Time & Expense offer?
DATABASICS Time & Expense offers the following support options:
Email/Help Desk, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
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