Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

US$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Brazil, Canada, China, Germany , United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish , French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Pricing starting from:

US$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items
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Todoist video
Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items

Features

Total features of Todoist: 47

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customisable Templates
  • Deadline Management
  • File Management
  • File Sharing
  • For Small Businesses
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Tagging
  • Task Editing/Updating
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Web-based Deployment
  • Workflow Management

Alternatives

Microsoft To Do

4.6
#1 Alternative to Todoist
Microsoft To Do (formerly known as Wunderlist) is a daily planner app that allows users to manage and share daily to-do...

Trello

4.5
#2 Alternative to Todoist
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

Asana

4.5
#3 Alternative to Todoist
Asana is the leading work management platform for cross-team work that aligns employees around company goals and...

Any.do

4.4
#4 Alternative to Todoist
Any.do is a mobile and online task management and to-do list software with real-time sync across a range of apps for...

Reviews

Overall rating

4.6 /5
(1,727)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support
4.4/5

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Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 1,727
Victória
Overall rating
  • Industry: Human Resources
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Those who cannot remember, MAKE A LIST!

Reviewed on 21/9/2022

My experience with Todoist has been the best. I have tried tons of other apps in the past and this...

My experience with Todoist has been the best. I have tried tons of other apps in the past and this one has many features that makes it worth the try.

Pros

This app is my second brain. I usually forget some tasks and with this app I can take notes and add to-do tasks pretty quickly using my phone.

Cons

The free version has a lot of restrictions.

Saloni
Overall rating
  • Industry: Research
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 4.0 /10

If you use windows — go for it!

Reviewed on 3/9/2022

I would have gone forward with Todoist if I was only using windows and android. But the fact that...

I would have gone forward with Todoist if I was only using windows and android. But the fact that it does not utilise some of the very distinctive functionalities that task managers on apple OS can was a big kill for me.

Pros

It could be used across various devices and operating systems. Also, the user guides for project management are exceptionally good! There’s a wide range of project templates that the company offers.

Cons

It does not integrate well with the apple ecosystem as other task managers such as Omnifocus and Things 3 do. I would have liked a drag and drop option for email in this task manager. I would have also liked to have my calendar integrated in the day view and not in a separate tab. The interface could have been more minimalistic.

Sarah
Overall rating
  • Industry: Information Technology & Services
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A Great Way to Keep Yourself Organized and Productive

Reviewed on 9/6/2022

It has a lot of wiggle room. Jobs may be broken down into smaller tasks, and each task can be...

It has a lot of wiggle room. Jobs may be broken down into smaller tasks, and each task can be scheduled. Custom categories can be created by you. On the go, there's an app to keep track of things. Has access to a wide range of equipment. And you'll get daily email reminders, with a lot of encouragement, as well.

Pros

Todoist is a simple task management tool. Todoist may be accessed from a variety of devices. There are two ways to access it: online and on the go. User satisfaction will be enhanced by the fact that data is synchronized and may be modified simply. Managing task lists is a breeze because to the user-friendly layout, which makes it easy to find the most important features. It is possible to prioritize activities in Todoist, as well as add comments to each job and estimate the amount of time it will take to finish it.

Cons

You have to keep going and be aggressive in order to succeed. A to-do list might start to feel like simply another thing to check off your list if you aren't actively interested in it. That's not Todoist's fault, though. But if you're serious about utilizing it, you'll need to put in the time and effort.

Ed
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

An invaluable tool

Reviewed on 23/8/2022

Todoist allows me to create a template for weekly recurring tasks in my work, to assign dates to...

Todoist allows me to create a template for weekly recurring tasks in my work, to assign dates to time-driven tasks, to limit my view to only tasks in a certain category, and generally excels at all I need from a task manager.

Pros

Todoist has proven to be the best task manager I've found. Having tried many others, Todoist is the first one that has had staying power for me. I continue to use it daily and can't imagine a better solution to my needs. I continue to learn new features the app offers and am always impressed with how richly featured the app is.

Cons

None come to mind. I've been able to achieve anything I needed to within the software.

Alternatives Considered

Microsoft OneNote and Things

Reasons for Switching to Todoist

I have found Todoist to be the most intuitive of all the task managers I've tried, and I have yet to max out its potential for my work.
Betsy
Overall rating
  • Industry: Photography
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great to do list. I recommend!

Reviewed on 5/8/2022

I love it. I recommended it to a friend too.

I love it. I recommended it to a friend too.

Pros

it's intuitive. It's not overly technical. It's easy to continue using. It integrates with google mail (chrome extension)

Cons

You have to have an internet connection for the desktop version to work.

Alternatives Considered

Microsoft OneNote, Remember The Milk and Evernote Teams

Reasons for Choosing Todoist

Much more user friendly, intuitive and easy to use. I was willing to pay the annual fee -- it's that good.

Reasons for Switching to Todoist

I liked the interface, how it works, and the app on the phone best.
Showing 5 reviews of 1,727 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: US$5.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Jira, Klipfolio, Mailbutler, Make, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk Suite, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

See all software categories found for Todoist.