Todoist

To-do list & task management software for handling projects

About Todoist

Todoist is a web-based productivity application designed to help businesses keep track of all their important tasks and projects across 15+ platforms and in 20 different languages. Individuals and teams can manage tasks and collaborate on shared projects on the web, mobile devices (iOS, iPad & Android), desktops (Windows & Mac), email inboxes (Gmail & Outlook), and web browsers (Google Chrome, Firefox, & Safari).

Todoist allows businesses to add tasks, set up recurring due dates, and create custom to-do lists according to requirements. It provides an AI-powered feature, Smart Schedule, which utilizes machine learning algorithms to suggest ideal dates for scheduling and rescheduling tasks.

Todoist helps segment large projects into multiple sub-projects or sub-tasks and categorize them using labels, filters or task priority levels. Users are able to create a new task, track the status of their ongoing tasks, and view all completed tasks within their Todoist account.

Using Todoist Karma, organizations can provide points for completed tasks, enabling them to quickly reach defined weekly and monthly productivity goals. Managers can monitor team members' tangible progress with visual graphs, which is color-coded based on specific projects. Other features of the platform include task commenting, overdue task tracking, recurring task creation, daily goal setting, customizable workflow creation, personalized productivity trends, and more.

Todoist offers integration with a range of third-party applications including Google Calendar, Dropbox, Zapier, and more, in order to centralize tasks and streamline task management workflows.

Pricing starting from:

US$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Key benefits of Todoist

- Todoist is the to-do list app available on the highest number of platforms: iOS, Android, Windows, macOS, Google Chrome, Firefox, Safari, Gmail, Outlook, and the web. Real-time sync works across all devices and platforms, even offline.
- Spend less time and mental effort scheduling your tasks with natural language Quick Add and AI-powered Smart Schedule.
- Stay motivated and accountable by setting goals & visualizing your daily/weekly productivity with Todoist Karma.
- Set-up a more personalized and powerful to-do list experience with 60+ integrations with your favorite third party apps.
- Todoist's distraction-free design helps you focus on your tasks, not with unnecessary bells and whistles. You'll never see annoying in-app ads or bothersome pop-ups.
- Feel comfortable using your own language inside the app– Todoist is available in 20 different languages.
- Remember anything, anywhere with location-based reminders for iOS and Android.
- Collaborate with up to 25 people per project.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Brazil, Canada, China, Germany , United Kingdom, India, Japan, Mexico, United States

Supported Languages

Chinese, Danish, Dutch, English, Finnish , French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Pricing starting from:

US$5.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Todoist

Images

Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items
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Todoist video
Todoist Software - Todoist add due dates
Todoist Software - Todoist assign tasks
Todoist Software - Todoist sub-tasks
Todoist Software - Todoist task management
Todoist Software - Todoist to-do list
Todoist Software - Todoist sort items

Features

Total features of Todoist: 47

  • API
  • Activity Tracking
  • Alerts/Notifications
  • Assignment Management
  • Collaboration Tools
  • Commenting/Notes
  • Create Subtasks
  • Customisable Templates
  • Deadline Management
  • File Management
  • File Sharing
  • For Small Businesses
  • Gantt/Timeline View
  • Kanban Board
  • Milestone Tracking
  • Multiple Projects
  • Notes Management
  • Prioritisation
  • Productivity Tools
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Templates
  • Project Tracking
  • Projections
  • Real Time Data
  • Real Time Notifications
  • Recurring Tasks
  • Reminders
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Project Tracking
  • SSL Security
  • Search/Filter
  • Status Tracking
  • Tagging
  • Task Editing/Updating
  • Task Management
  • Task Progress Tracking
  • Task Scheduling
  • Task Tagging
  • Third Party Integrations
  • Time & Expense Tracking
  • To-Do List
  • Web-based Deployment
  • Workflow Management

Alternatives

TopNotepad

4.6
#0 Alternative to Todoist
TopNotepad is a cloud-based business management solution for freelancers and small businesses, offering invoicing,...

Evernote Teams

4.4
#1 Alternative to Todoist
Evernote helps you capture and manage ideas, projects, memories, and to-do lists in a single place. Write notes, attach...

ClickUp

4.7
#2 Alternative to Todoist
ClickUp is a fundamentally new way to work - bringing separate apps like tasks, docs, spreadsheets, goal tracking,...

TickTick

4.7
#3 Alternative to Todoist
TickTick is a task management and todo-list tool which helps teams and businesses of all types to prioritize and track...

Reviews

Overall rating

4.6 /5
(2,064)
Value for Money
4.5/5
Features
4.4/5
Ease of Use
4.6/5
Customer Support
4.4/5

Already have Todoist?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 2,064
Darien
Overall rating
  • Industry: Religious Institutions
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Todoist is a powerful, intuitive to-do list application with many features & only a few flaws

Reviewed on 10/1/2021

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the...

Overall, Todoist has been a life-saver, allowing me to simplify my work life and organize the numerous projects & tasks I have to juggle. While it can be complicated at times and lacks certain features I would love to see, it is the best project management app I've ever used, and I would sorely miss it if Todoist were to be shut down.

Pros

Todoist has simplified my work life - helping to organize all my tasks, projects, and meetings in a simple way that ensures no project is missed. While there is a bit of a learning curve to figure out how to best utilize & organize the platform, the simplicity of it's core features makes it easy for anyone to pick up and use. You are able to hop on their website or app and add a task in an instant; with the ability to schedule the due date, priority, and set it up in a specific project very quickly using their shortcuts. With their team collaboration features, you are also able to assign specific tasks to specific people, allowing for quick and ease collaboration and project management. Plus, Todoist offers numerous templates that help facilitate setup, and a very simple "Karma" rewards system that helps encourage use (and helps make you feel accomplished).

Cons

Todoist offers numerous systems, but unfortunately it can be a bit of a learning curve to learn all the shortcuts (especially when they change periodically) and an effective way to organize the projects & tags. As well, while they offer simple ways to import their templates and allow you to export templates of your own, they don't offer a simple cloud storage solution for those templates - so to load an exported template, you need to download it, keep it, and reupload it when needed. Lastly, they lack the ability to setup certain types of tasks; such as a task with subtasks that all repeat weekly - currently you can schedule them all to happen each week, but the subtasks end up getting listed as full tasks on the due date.

Alternatives Considered

Any.do and Microsoft To Do

Reasons for Switching to Todoist

Todoists simplicity & features set it apart above the rest
Maszni
Overall rating
  • Industry: Entertainment
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Get organized with Todoist

Reviewed on 22/3/2021

I need a simple software that i can relied on to managing my days, and Todoist is the best option...

I need a simple software that i can relied on to managing my days, and Todoist is the best option for that objective. It can be connected or integrated with Google Assistant which will remind me of my event on my calendar with it voice.

Pros

The best thing that i really like is it can be access from various device and no need to install the software into the device. I use it as my organizer to schedule, remind and organized all my daily task and to-do list, either for my work task or for my personal task. It is not packed with feature like other project management software, but still can get the work done.

Cons

It lacked of feature that i need and sometimes it is quite frustrating and i have to using other software to get it done. Other than that, It is very helpful in reminding and scheduling my day and not too expensive to subscribing its premium plan.

Verified Reviewer
Overall rating
  • Industry: Arts & Crafts
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Just doist !

Reviewed on 2/1/2023

I have been using this software for several years and it allows me to organize myself simply and...

I have been using this software for several years and it allows me to organize myself simply and efficiently. There is simply nothing negative to say about its use or the monetization of certain options. Its basic formula remains one of the most efficient and easy to use. I highly recommend TODOIST

Pros

The software is easy to use and has a really nice and simple interface. We can quickly add or remove a task, and also easily take note of our daily todo list.I appreciate and use this software because it allows me to organize myself very simply and very efficiently.

Cons

Strictly speaking, there are no major defects or incapacitating difficulties in using the software.Depending on the business plan you decide to use, some options may be missing, but this does not change the quality and ease of use of the software.The most interesting options of the program are not behind a paywall, which is the most pleasant thing.

Nevzat
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Unplannedness

Reviewed on 1/12/2022

In general, it is a good application, but the difficulty of the interface was sometimes difficult...

In general, it is a good application, but the difficulty of the interface was sometimes difficult to use, and it took some time for me, but after getting used to it, I started to use it very easily.

Pros

If you are experiencing the problem of unplanned, you have really found the program you are looking for. I think it should be one of your good choice and a must for business planning and management.

Cons

The interface could have been easier and more useful. Especially the Chrome web application has a very bad interface.

Angus
Overall rating
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Task Manager

Reviewed on 14/11/2022

Really helps me focus on the things I need to do on any particular day. Support is great when you...

Really helps me focus on the things I need to do on any particular day. Support is great when you need it (which isn't that often). They provide a lot of advice and useful information on their website too.

Pros

Easy to customise. Good language recognition which speeds things up tremendously. Very easy to create recurring tasks.

Cons

I cannot think of things that I don't like about Todoist

Showing 5 reviews of 2,064 Read all reviews

Todoist FAQs

Below are some frequently asked questions for Todoist.

Todoist offers the following pricing plans:

  • Starting from: US$5.00/month
  • Pricing model: Free Version, Subscription
  • Free Trial: Available

Todoist is available in three plans. There is a Todoist Free plan available, a Todoist Pro plan for individuals, and a Todoist Business plan for small teams. Todoist Pro costs $4/month (billed annually) or $5/month (billed monthly). Todoist Business can be trialed free for 30 days, after which plans cost $6/user/month (billed annually) or $8/user/month (billed monthly).

Todoist has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Todoist supports the following languages:

Chinese, Danish, Dutch, English, Finnish, French, German, Italian, Japanese, Korean, Norwegian, Polish, Portuguese, Russian, Spanish, Swedish, Traditional Chinese, Turkish

Todoist supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Todoist integrates with the following applications:

1Password, APIANT, Airmail for Business, Alexa, Automate.io, Built.io Flow, Clockify, Dispatch, Dropbox Business, Fantastical, Firefox, Flock, Gmail, Google Calendar, Google Chrome, Google Drive, Google Maps, HourStack, Hugo, IFTTT, Jira, Klipfolio, Mailbutler, Make, Microsoft Edge, Microsoft Outlook, Microsoft Power Automate, Microsoft Teams, Missive, Opera, Pabbly Connect, Pleexy, PomoDone App, Safari, Shortcuts, Slack, Sunsama, TMetric, Time Doctor, TimeCamp, Timely, Timely, Toggl Track, TrackingTime, Trello, Trevor.io, Twist, Usersnap, WebWork Time Tracker, Webex, Zapier, Zendesk Suite, Zluri, Zoho Cliq, Zoho Flow, Zoho Mail, monday.com, n8n.io

Todoist offers the following support options:

Email/Help Desk, FAQs/Forum, Chat

Related categories

See all software categories found for Todoist.