Datamolino

Data capture software for invoices, bills and receipts

About Datamolino

Datamolino uses optical character recognition (OCR) technology to create a searchable online archive of data extracted from receipts, bills and invoices, including line level information, without the need for manual data entry.

Xero and QuickBooks Online integrations allow users to directly export data to their accounting software, as well as indirectly through multiple supported file formats.

Users can upload invoices and bills as PDFs, as well as scans of physical documents, both via email and through drag-and-drop upload.

With Datamolino’s collaboration options, clients can be invited to upload their invoices directly to Datamolino. Users and invited clients or colleagues can also comment on individual files.


Key benefits of Datamolino

Datamolino is a leading data entry and invoice management solution, dedicated to helping accounting and bookkeeping firms boost productivity, enhance client relationships, and save time on manual tasks.

Clients simply upload invoices and receipts, and our platform extracts key data with 99% accuracy, securely storing it as per regulatory requirements.

Our "multiple folders" functionality streamlines organization and automation by allowing separate folders for clients, projects, or categories.

The "Original Email Content" feature simplifies communication between clients and accountants by capturing coding instructions or supporting notes in the email body when submitting invoices.

We go the extra mile with exceptional customer support via chat, email, and phone, ensuring a seamless user experience. Our live training and onboarding resources make it easy for your team and clients to work with you, elevating your professional reputation.

Join the growing community of accounting professionals who have discovered the Datamolino difference. Experience the perfect blend of efficiency, user-friendliness, and affordability, and revolutionize your data entry and invoice management. We help you make time for work that matters!


Images

Datamolino Software - Datamolino dashboard
Datamolino Software - Datamolino document view
Datamolino Software - Datamolino folder view
Datamolino Software - Datamolino line items fullscreen
Datamolino Software - Datamolino review & export
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Datamolino Software - Datamolino dashboard
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Datamolino Software - Datamolino folder view
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Starting Price

€47.00
month
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Ease of Use

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Value for Money

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Reviews

Overall rating

4.9 /5
(40)
Value for Money
4.6/5
Features
4.8/5
Ease of Use
4.8/5
Customer Support
5/5

Already have Datamolino?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 40
Carol
Carol
Overall rating
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Datamolino never fails me

Reviewed on 13/11/2017

Pros

I have been using Datamolino for a while and it is really easy to understand, set up, and use. The customer service is fantastic.

The accuracy is really good, yes things do not always come out correctly, but there is a smiple system to tell them where the problems are and they are dealt with quickly and efficiently.

With all software, things go wrong, but you can be assured the staff at Datamolino will be more than willing to listen to the issues, will get back to you in moments, and the development team really do listen and take your suggestions seriously.

Cons

Ocacsionally I have made the silly mistake of uploading a whole file more than once, and realise as I have dragged it into the box, but before I confirm. the problem is the file starts it upload immediately so I have to remember to let it finish and go back in and delete it. The development have said they are looking into a way to have a second confirm level so that does not happen. All my doing not theirs, but the only issue I have with the software.

Brent
Overall rating
  • Industry: Airlines/Aviation
  • Company size: 51–200 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

An Excellent Tool to Automate Invoice Processing

Reviewed on 21/5/2020

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every...

The team has taken recommendations and fixed issues almost immediately. I am in Datamolino every single day and can't imagine working without it. The rep I work with directly, [SENSITIVE CONTENT HIDDEN], regularly reaches out to make sure everything is going smoothly and is always looking for ways to improve Datamolino.

Pros

Datamolino has helped expedite and automate invoice management and processing immensely! I was tasked with decreasing the time it takes to process invoices. While we can't automate the process entirely, it has increased our efficiency and accuracy.

Cons

Any issues I've had, the team is very quick to respond and explain or fix the problem. Due to time zone differences, updates may be scheduled while I'm still working, but that has only been an issue once or twice in four months.

Alternatives Considered

MineralTree TotalAP

Switched From

BILL and MineralTree TotalAP

Reasons for Switching to Datamolino

Datamolino does not try to automate too much. It is customizable to the user. That combined with the reasonable monthly cost led us to choose Datamolino.
Tim
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

An intelligent approach to document recongition

Reviewed on 8/3/2019

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt...

Datamolino provides a more accurate and reliable document recognition system than Xero's inbuilt "email to bill" option which is invaluable if you have large document volumes or complex supplier setups. The Datamolino team is also the most responsive and attentive we have dealt with in the XERO eco-sphere.

Pros

Datamolino's "fingerprint" approach to establishing new suppliers works really well. You engage with real people and you can converse with them to get the standard setup to exactly what you want. The team is responsive and customer service is excellent. You don't have to compromise or work around the limitations of AI or computer generated document recognition, which his really helpful.

Cons

The integration with other XERO apps wasn't always seamless, but the potential with, for example, ApprovalMax is huge if you persevere. Sometimes you get tripped up as all three apps (XERO, Datamolino and ApprovalMax) start trying to do each other's jobs. Also, from here in the Southern hemisphere, connection and response speeds tended to be slower than for XERO (hosted locally) as Datamolino lives in Europe.

Tom
Overall rating
  • Industry: Maritime
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great Product, Excellent Customer Service

Reviewed on 29/4/2020

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry....

I would recommend Datamolino to anyone looking to take the repetitiveness out of manual data entry. I can't praise their customer service enough. The chat box in the lower right hand corner of the screen is always answered promptly and they go out of their way to help whenever they can.

Pros

Fully automated compared to other competitors. Great UI.

Cons

Price, but with everything - you get what you pay for. I switched for a time to try and safe money but ended up coming back to these guys as the other software increased my workflow due to lack of automation.

Alternatives Considered

Hubdoc

Reasons for Switching to Datamolino

Features, integration, functionality, customer service.
Verified Reviewer
Overall rating
  • Industry: Cosmetics
  • Company size: 2–10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Your Virtual Automated Bookkeeper

Reviewed on 14/8/2020

Very impressed with the personal customer service and the speed of development. Highly recommended...

Very impressed with the personal customer service and the speed of development. Highly recommended if you want to save time on invoice entry.

Pros

Datamolino has saved us so much time over the years. It allowed us to focus on building the business and creating better product rather than bookkeeping and entering invoices. It's fast, accurate and has many features that beat all the competition.

Cons

Any issues that we have had have been dealt with quickly.

Alternatives Considered

Hubdoc and Dext Prepare

Reasons for Switching to Datamolino

Features that we use regularly like line items, automatic file splitting and auto exporting
Showing 5 reviews of 40 Read all reviews

Datamolino FAQs

Below are some frequently asked questions for Datamolino.

Datamolino offers the following pricing plans:

  • Starting from: €47.00/month
  • Pricing model: Subscription
  • Free Trial: Available

There are two levels of subscription available, basic (no line items) and with line items. Pricing is based on the number of invoices to be processed each month. 100 invoices - free for 14 days in trial.

Datamolino has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Datamolino supports the following languages:

Czech, English, Slovak

Datamolino supports the following devices:

Android (Mobile), iPhone (Mobile)

Datamolino integrates with the following applications:

ApprovalMax, Quickbooks Online, Xero

Datamolino offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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