Calendly

4.7 (3,478)
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The world's #1 scheduling automation platform

About Calendly

Calendly helps individuals, teams, and organizations automate the meeting lifecycle by removing the back and forth with scheduling. Calendly’s cloud-based platform offers a new layer of the modern digital technology stack by connecting with critical tools to automate scheduling workflows, creates a more delightful customer experience, and provides insightful, measurable data to drive better business outcomes.

Today, more than 20 million users across 230+ countries use Calendly to simplify meetings, collaborate more effectively and efficiently, and drive business forward.

How it Works:

Calendly enables users to set their availability preferences, and then send out their own personalized invitation link to arrange meetings or appointments. The invitee is presented with a selection of available times and dates based around the user’s availability, and can make their choice from these. Users can create an unlimited number of different event types to suit their needs, set buffer time between appointments, and enforce a minimum scheduling notice period to prevent the last-minute booking of meetings.

Calendly allows users to set up and send out different invite types, giving invitees the opportunity to select the meeting format, which team member they wish to speak to, or both. Meetings can also be auto-assigned to any staff member available at the time an invitee chooses for their appointment. After invitees respond, they can be directed from the event confirmation page to the user’s site, or a custom ‘thank you’ page.

Calendly automatically sends out custom confirmation emails and event reminders to invitees, and notifies all meeting participants via email if an attendee reschedules. Integrations with Google and Office 365 calendars enable users’ calendars to be automatically updated, with Calendly checking for any booking conflicts before adding events.


Key benefits of Calendly

  • Schedule more meetings, faster: Use Calendly's automated scheduling links and convenient integrations to eliminate wasted time

  • Sync up your team: Standardize meeting workflows across your entire organization

  • Automate workflows: Set rules for reminders, follow ups, notifications, meeting routing, buffers, video meetings, calendar invites, and much more

  • Get support: Your designated customer success team will help you make the most of Calendly

  • Users can add links to their event confirmation pages to direct invitees back to their site, or to a custom ‘thank you’ page.

  • Invites can be set up so that invitees can select both the format of meeting they require and which member of staff they would like to speak to.

  • With auto-assigned meetings, invitees can choose a time for their appointment, and it will be automatically allocated to an available team member.

  • If an attendee reschedules, Calendly automatically notifies all participants via email.

  • Premium users can create an unlimited number of event types, in addition to the suggested 15-, 30- and 60-minute meetings.

  • Images

    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees
    View 8 more
    Calendly video
    Calendly Software - Calendly allows users to set their availability
    Calendly Software - Users can pick from Calendly's three included event types, or create their own
    Calendly Software - With Calendly, users can set minimum scheduling notice and buffers either side of events, preventing last-minute meeting bookings and overrunning issues
    Calendly Software - Users can decided whether they or the invitee will initiate contact, and Calendly sends this information out on invitations
    Calendly Software - Calendly allows invitees to choose both the type of meeting required and the team member they with to speak to
    Calendly Software - Calendly allows invitees to choose appointments from users' preset availability times
    Calendly Software - Invitees can reschedule meetings, and Calendly will automatically notify all attendees

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    Reviews

    Overall rating

    4.7 /5
    (3,478)
    Value for Money
    4.5/5
    Features
    4.5/5
    Ease of Use
    4.7/5
    Customer Support
    4.4/5

    Already have Calendly?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 3,478
    Cushi
    Cushi
    Overall rating
    • Industry: E-Learning
    • Company size: Self Employed
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Looking for a way for your clients to book with you online? Look no further!

    Reviewed on 8/3/2022

    Calendly has given me the ability to let my clients book time with me in an easy, effective,...

    Calendly has given me the ability to let my clients book time with me in an easy, effective, efficient and streamlined way - I know I've said this over and over again, that' because it's true! In 2022, there's nothing better than trying an new product that works EXACTLY as it's advertised to work while also providing much more features than you thought were possible/knew you needed. Calendly has helped me to streamline my workflow through creating an easy booking process that requires almost no effort from me. Set it and forget it.

    Pros

    I love the simplicity of Calendly both on the front end and the back end. My clients can book through a Calendly link that takes them to a professional looking booking page where only my available times can be selected while my personal information (calendar appointments and such) is kept private. On the back end, it is easy to create various kinds of events and include in them features such as booking questions, FAQs and various other information and options.

    Cons

    I have yet to find anything about calendly that i don't like. One place they can improve is to allow clients to book recurring events without having to answer the scheduling questions for each booking.

    Alternatives Considered

    Acuity Scheduling

    Reasons for Choosing Calendly

    I'm actually currently weighing the benefits of both in order to make a final decision. I was told to try Calendly as a part of a collaborative project that I'm participating in. I enjoy using both softwares, but Calendly seems to have more features and seems to be more intuitive and easy to use because of that. That said, I still love Koalendar.

    Reasons for Switching to Calendly

    Essentially the main reason is because the project I'm working on is not my own, that said, Calendly offers similar features to both, but in a more streamlined, easy to use way. Even though I use Wix as my website builder, I prefer calendly as my booking software.
    Maurice M
    Maurice M
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2–10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    My Go-To for Scheduling

    Reviewed on 12/5/2022

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to...

    When I first selected calendly, I was using doodle, and someone recommended this as a better app to schedule meetings. I was surely in for a surprise. This app is efficient, customisable enough, and just does the job right.

    Since starting, I now have an automatic response when someone mentions wanting to meet up - I identify the correct calendly link to send.

    "The right link" actually means something here. I have a few appointment types:
    - Zoom meeting
    - In person meeting
    - Paid consultation
    - Recreational meetup

    Sometimes, I meet an old friend, and it's so much easier to have them select a time and suggest it, but calendly automates it, because now I can set parameters and they can schedule that hang-out at a mutually convenient time.

    It requires some discipline, because you will need to put your engagements onto the calendar (I've had double bookings because I didn't put my plans into my calendar before) but now I understand the benefit, it works perfectly.

    Pros

    My favourite part of calendly is the ability to set a variety of appointment types, and even include paid appointments which all integrate directly into my calendar

    Cons

    I'm not sure there is a con here. I wanted group scheduling for meetings, and now they have it - even though I haven't used it as yet.

    Sam
    Overall rating
    • Industry: Computer Software
    • Company size: 51–200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 8.0 /10

    Great tool for appointment

    Reviewed on 2/5/2024

    Pros

    Use it almost every day. Very easy to use and set up multiple calendars with its unique link.

    Cons

    Don't have a lot of cons, not a big fan of their google integration.

    Amir
    Amir
    Overall rating
    • Industry: Education Management
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Bad technical support team - made us lose money AND now asked fro upgrade

    Reviewed on 12/7/2019

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks...

    I was fairly happy with Calendly, even though it was more expensive than its competitors. It looks great on mobile and pretty simple to set up. However, we had a very unique situation with our booking and I reached out to their team about it and explained it all. Of course, since I was not a paying member, all the answers were "yes you can" ... and they even showed me how to do it. I thought all was working, until a few months down the road, I found that actually, we have been losing booking (paid) potentials all along because of some conflicting issues their team forgot to mention (or just made a mistake in their advice).

    I reached out and their solution was for us to PAY MORE for another user account. They even owned up to making the mistake of giving bad advice. I offered them a compromise and they stayed with their position I need to pay for a whole extra account. Now we are stuck with them.

    Pros

    Looks great on mobile. Easy to use. Allows capture of utm_source

    Cons

    At the time I signed up, there was really nothing stopping me... until I found out their support team led me to paying 2x than I should be.

    Ryan
    Ryan
    Overall rating
    • Industry: Financial Services
    • Company size: Self Employed
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Great Scheduling Tool with lots of features and a clean look.

    Reviewed on 19/1/2024

    I haven't integrated it enough into my business model, but I plan to much more in the coming months...

    I haven't integrated it enough into my business model, but I plan to much more in the coming months as we continue to grow!

    Pros

    I love the look of Calendly. It's visually appealing. I like how it integrates with my Google Calendar seamlessly. It's automated reminder and follow up system is fantastic and saves me a ton of time!

    Cons

    I had some trouble at first not having duplicate appointments post to my Google Calendar, but I seem to have fixed it, and I believe it was more user error than anything. Not a knock on Calendly.

    Showing 5 reviews of 3,478 Read all reviews

    Calendly FAQs

    Below are some frequently asked questions for Calendly.

    Calendly offers the following pricing plans:

    • Starting from: US$12.00/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    14-day free trial, no credit card required.

    Calendly has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

    Calendly supports the following languages:

    English, French, German, Spanish

    Calendly supports the following devices:

    Android (Mobile), iPhone (Mobile)

    Calendly integrates with the following applications:

    Firefox, Gmail, GoTo Meeting, GoToMeeting, Gong.io, Google Calendar, Google Chrome, Google Meet, Greenhouse, HubSpot CRM, Intercom, Mailchimp, Marketo Engage, Marketo Sales Connect, Microsoft 365, Microsoft Outlook, Microsoft Teams, Okta, OneLogin, PayPal, Ping Identity, Salesforce Sales Cloud, Slack, Squarespace, Stripe, Typeform, Webex, Wix, WordPress, Zapier, iCloud

    Calendly offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

    Related categories

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