About Spendesk

We're on a mission to help businesses everywhere spend smarter. With flexible payments, approvals, automated receipt capture and real-time spend insights, finance teams can decentralize operational spending across the business without any loss of control or visibility. Employees benefit from streamlined expense and invoice management through the Spendesk website and app.

"I know in real time where the money is spent, and I don’t have to lend out the company’s credit card anymore. What a relief!" — Xavier Haffreingue (COO @Tinyclues)

With Spendesk, you can say goodbye to:

- Risky company card sharing
- Time-consuming expense reports
- Untraceable spending trails
- Overly complex toolstacks

Having all employee spending centralised in one place, means more visibility, more automation and less time spent on the tedious admin tasks. Finance stays in control, while employees are empowered to pay when they need.

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Spendesk

- Visibility and control over operational spending: With Spendesk, operational spending is trackable and controlled. Team based spending policies, pre-approvals and real-time spending insights mean you're always on top of spend.

- Efficiency: With Spendesk, both finance teams and employees save hours each month on tedious, manual tasks like payment reconciliation and time-consuming expense reports. This gives them more time to focus on what's important.

- Autonomy: With Spendesk, employees are empowered to pay when they need to, within the limits and controls set by the finance team. No more blocked projects due to unclear spending policies or lack of access to funds.

Devices

Business size

S M L

Markets

Austria, Belgium, Germany, France, United Kingdom, Ireland, Liechtenstein, Luxembourg, United States

Supported Languages

English, French, German, Spanish

Pricing starting from:

N/A

  • Free Version
  • Free Trial
  • Subscription

Images

Spendesk Software - Spendesk is the 7-in-1 spending solution
Spendesk Software - Individual spending controls and approval thresholds
Spendesk Software - Adjust budgets based on live information
Spendesk Software - Make expense reimbursements right from Spendesk
Spendesk Software - Simplify your invoice management process
Spendesk Software - Define individual budgets on debit cards
Spendesk Software - Pre-approved virtual debit cards
Spendesk Software - Export Spendesk data to your accounting automation software
Spendesk Software - View consolidated spending reports in detail
View 10 more
Spendesk video
Spendesk Software - Spendesk is the 7-in-1 spending solution
Spendesk Software - Individual spending controls and approval thresholds
Spendesk Software - Adjust budgets based on live information
Spendesk Software - Make expense reimbursements right from Spendesk
Spendesk Software - Simplify your invoice management process
Spendesk Software - Define individual budgets on debit cards
Spendesk Software - Pre-approved virtual debit cards
Spendesk Software - Export Spendesk data to your accounting automation software
Spendesk Software - View consolidated spending reports in detail

Features

Total features of Spendesk: 62

  • API
  • Accounting
  • Accounting Integration
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Billing & Invoicing
  • Budget Control
  • Budgeting/Forecasting
  • Cash Management
  • Configurable Workflow
  • Corporate Card
  • Data Import/Export
  • Data Security
  • Debit/Credit Card Processing
  • Document Storage
  • Duplicate Payment Alert
  • Electronic Funds Transfer
  • Electronic Payments
  • Expense Claims
  • Expense Tracking
  • Financial Analysis
  • Financial Management
  • Fraud Detection
  • In-Person Payments
  • Invoice Management
  • Invoice Processing
  • Mileage Tracking
  • Mobile Access
  • Mobile Receipt Upload
  • Multi-Currency
  • Online Payments
  • Payment Processing
  • Policy Management
  • Prepaid Cards
  • Procurement Management
  • Projections
  • Purchasing & Receiving
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Search/Filter
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Status Tracking
  • Supplier Management
  • Third Party Integrations
  • Time & Expense Tracking
  • Transaction History
  • Transaction Monitoring
  • Vendor Management
  • Workflow Management

Alternatives

Expensify

4.4
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N2F

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N2F is a mobile expense report platform for freelancers to companies of any size and industry, which helps users manage...

Cleemy

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#3 Alternative to Spendesk
Cleemy is a cloud-based application designed to help businesses manage expense management operations. The platform...

Jitsi

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#4 Alternative to Spendesk
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Reviews

Overall rating

4.8 /5
(185)
Value for Money
4.5/5
Features
4.6/5
Ease of Use
4.8/5
Customer Support
4.6/5

Already have Spendesk?

Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 185
Mark L.
Overall rating
  • Industry: Computer Hardware
  • Company size: 51-200 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great efficiency tool for small companies

Reviewed on 21/11/2018

Pros

It greatly improves the purchasing workflow, all the way through to payments and accounting. It decentralises purchasing, while keeping control of the whole process with the decision makers. It's very intuitive to use - I never have to train new employees on Spendesk. The customer support level is the best I've ever seen, and they are constantly adding new features and improving the existing ones.

Cons

It costs money. But compared to the employee time saved by using it, as well as the added value compared to manual processes, it's money very well spent.

Response from Spendesk

Thank you Mark for your kind review. We are really happy to free you and your team from the hassle of paying at work!

Christopher P.
Overall rating
  • Industry: Construction
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Sucess Story

Reviewed on 15/10/2019

Pros

100% control over all teams and their spendings
Easy to use via app or directly on the platform
Streamlining of Cash-out
Customization of fields for export incl. cost center logic

Cons

Missing export file with images for German accounting software Datev

Alternatives Considered

Pleo and Expensify

Reasons for Switching to Spendesk

Great customer support known from previous companies

Response from Spendesk

Thank you Christopher for your great review!

Jordi C.
Overall rating
  • Industry: Online Media
  • Company size: 201-500 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Everything undercontrol

Reviewed on 11/10/2019

Pros

Having credit card as main payment method for our online providers was a mess. Spendesk gave us absolut control about our expenses, reporting and more over... authmatization! Never more share credit card data to employees.

Cons

Spendesk should have been live 5 ago to avoid past problems :)

Response from Spendesk

Thank you Jordi for your amazing review. We're glad to help you stay in control of your company spending!

Martin B.
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Makes daily expenses tasks super easy

Reviewed on 4/5/2021

Pros

Spendesk is very easy to use and at an affordable price point. Since it is cloud-based, I can access it from any computer, at home or the office. It is sleek and easy to find what I'm looking.

Cons

Since it is a cloud-based software, it is dependent on a reliable internet connection

Lukas H.
Overall rating
  • Industry: Information Technology & Services
  • Company size: 11-50 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great accounting automation for distributed teams

Reviewed on 28/8/2019

We're a small team scattered around Europa and Asia & thanks to Spendesk, much of our accounting,...

We're a small team scattered around Europa and Asia & thanks to Spendesk, much of our accounting, requesting payments & doing personal expenses has been automated - giving us more time to focus on developing our business rather than filing manual reports & chasing receipts across departments.

Pros

- Spendesk allows to automate payments & approvals for business expenses and provides great overview over who owns which transactions, establishing great accountability
- The accounting integration (in Germany) was easy and straightforward
- Great approval flows
- It's possible to set up multiple teams & entities, modeling complex organizational structures

Cons

- Due to a change in Spendesk's internal processes in preparation for Brexit the onboarding process took 3-4 weeks, which wasn't well communicated in advance
- Each credit card's limit must be backed by money pre-loaded onto the bank account - and each card's limit needs to be 100% backed, effectively tying up an entire month of "worst case scenario" working capital
- Currency conversion charges are quite high

Response from Spendesk

Hello Lukas, and thank you very much for your very detailed review. We are sorry that you faced some issues while using Spendesk. Don't hesitate to contact our support team anytime you need, we are available for you. Have a nice day!

Showing 5 reviews of 185 Read all reviews

Spendesk FAQs

Below are some frequently asked questions for Spendesk.

Spendesk offers the following pricing plans:

  • Pricing model: Subscription
  • Free Trial: Available

Pricing on demand.

Spendesk has the following typical customers:

2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Spendesk supports the following languages:

English, French, German, Spanish

Spendesk supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Spendesk integrates with the following applications:

DATEV Audit, DATEV Report, NetSuite, QuickBooks, Slack, Xero

Spendesk offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Spendesk.