About Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.

Pricing starting from:

US$40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Square Payroll

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile
    View 7 more
    Square Payroll video
    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile

    Features

    Total features of Square Payroll: 37

    • 401(k) Tracking
    • API
    • Activity Dashboard
    • Alerts/Notifications
    • Benefits Dashboard
    • Benefits Management
    • Compliance Management
    • Customisable Reports
    • Data Import/Export
    • Direct Deposit
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Profiles
    • Employee Self Service
    • Employee Time Tracking
    • For Accountants
    • For Cloud
    • For Small Businesses
    • Leave Tracking
    • Multi-State
    • Online Benefits Enrollment
    • Payroll Management
    • Payroll Reporting
    • Real Time Reporting
    • Reporting/Analytics
    • Self Service Portal
    • Sick Leave Tracking
    • Tax Compliance
    • Third Party Integrations
    • Time Off Requests
    • Time Tracking
    • Timesheet Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment
    • Web-based Deployment

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    Reviews

    Overall rating

    4.7 /5
    (582)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.4/5

    Already have Square Payroll?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 582
    Troy
    Overall rating
    • Industry: Health, Wellness & Fitness
    • Company size: 501-1,000 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Square Payroll makes Payroll easy

    Reviewed on 27/7/2022

    Pros

    The Direct Deposit feature of Square Payroll makes paying employees a very streamlined and simple procedure. The W-2 Preparation features makes tax season a breeze. Sending employees W2s is all within the app. Vacation/Leave Tracking has truly increased the productivity of payroll and bookkeeping. This is the ultimate feature for this application.

    Cons

    I feel as though with time Square Payroll will rollout a more aesthetically pleasing interface but I do not find any cons.

    Bryan
    Overall rating
    • Industry: Arts & Crafts
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The Perfect Solution for a Small Business Owner

    Reviewed on 15/6/2021

    We could not be happier with the Value of Square Payroll for our small business. It was exactly...

    We could not be happier with the Value of Square Payroll for our small business. It was exactly what our business needed and we love it. We were very nervous about taxes and getting folks paid correctly not being business owners before. Square Payroll made it incredibly easy to get setup, and then they just take care of it all. Then we get nice reports to get to my accountant, and all of the information you may need you can dowload at any time. It's an incredible value.

    Pros

    The ease of use and setup of Square Payroll was incredible. It honestly is a plug and play type of software. Being a new small business owner Square Payroll was exactly what we were looking for. It's also great to have a one stop shop. We use Square Point of Sale in our shop, and to be able to get all of the sales information as well as payroll information from the same place is incredibly convenient.

    Cons

    Our small business runs payroll once a month. We wanted to run payroll on the 15th of each month. Changing/customizing the date on the monthly payroll was not an option (monthly runs on the 1st of each month). Not a show stopper by any means.

    Alternatives Considered

    QuickBooks Payroll and Gusto

    Reasons for Switching to Square Payroll

    We went with Square Payroll for the value and also already using square for our Point of Sale system it made it super convenient to have all in one place.
    Barbara
    Overall rating
    • Industry: Accounting
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Our 100% Go-To payroll software!

    Reviewed on 9/10/2022

    We have tried other payroll programs and always come back to Square!

    We have tried other payroll programs and always come back to Square!

    Pros

    So quick and easy to use. Set up is quick and easy! Reports are perfect! Payrolls are always timely and accurate. Agency reporting at state, local and federal level have always been accurate and timely

    Cons

    WE NEED AN ACCOUNTANT LOGIN FEATURE!!!!!!! Need a way to customize the weekly summary to load into the client bookkeeping! One sheet that explains the Federal and local withholdings for bookkeeping purposes. For example (a breakdown of EMPLOYER FICA and Employee Fica, Federal unemployment, State unemployment and state withholding need to be printed on the summary sheet)

    Ervin
    Overall rating
    • Industry: Entertainment
    • Company size: 2-10 Employees
    • Used Monthly for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 2.0 /10

    Square money

    Reviewed on 4/11/2022

    Pros

    The software makes it simple to process payroll payments. The app is easy to connect to other bank accounts to deposit money into.

    Cons

    The software is outdated to all the new updated apps that have innovated with the new modern technology.

    Ashley
    Overall rating
    • Industry: Architecture & Planning
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Love the square payroll app it's a life saver.

    Reviewed on 28/9/2022

    Pros

    I love that The square payroll app makes it easy and my life so much more simpler.

    Cons

    There is absolutely nothing that I do not like about the square payroll app.

    Showing 5 reviews of 582 Read all reviews

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Square Payroll offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month

    Square Payroll has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Square Payroll supports the following languages:

    English

    Square Payroll supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Square Payroll integrates with the following applications:

    Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work

    Square Payroll offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

    Related categories

    See all software categories found for Square Payroll.