About Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.

Pricing starting from:

US$40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Square Payroll

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile
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    Square Payroll video
    Square Payroll Software - Access payment details via Square's web based interface Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information Square Payroll Software - Users can run payroll reports Square Payroll Software - Users can import timesheet hours Square Payroll Software - Employees can view a payroll summary, and receive direct deposits Square Payroll Software - Employees receive paycheck notifications via mobile

    Features

    Total features of Square Payroll: 29

    • 401(k) Tracking
    • API
    • Activity Dashboard
    • Alerts/Notifications
    • Benefits Management
    • Compliance Management
    • Customisable Reports
    • Data Import/Export
    • Direct Deposit
    • Employee Management
    • Employee Portal
    • Employee Profiles
    • Employee Self Service
    • Employee Time Tracking
    • Leave Tracking
    • Multi-State
    • Payroll Management
    • Payroll Reporting
    • Real Time Reporting
    • Self Service Portal
    • Sick Leave Tracking
    • Tax Compliance
    • Third Party Integrations
    • Time Off Requests
    • Time Tracking
    • Timesheet Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment

    Alternatives

    QuickBooks Payroll

    4.5
    #1 Alternative to Square Payroll
    QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculation...

    Gusto

    4.7
    #2 Alternative to Square Payroll
    Gusto smoothly integrates HR, payroll, health benefits, employee onboarding, workers' compensation insurance and...

    Paychex Flex

    4.1
    #3 Alternative to Square Payroll
    Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic...

    QuickBooks Desktop Enterprise

    4.5
    #4 Alternative to Square Payroll
    QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

    Reviews

    Overall rating

    4.7 /5
    (552)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.4/5

    Already have Square Payroll?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

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    Showing 5 reviews of 552
    Mike F. Mike F.
    Overall rating
    • Industry: Sports
    • Company size: Self Employed
    • Used Monthly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Hassle Free Payroll Solution

    Reviewed on 30/4/2021

    I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending...

    I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending out tax forms or other financial obligations. Controlling payroll from on easy to use hub is a great value, and it only costs a small monthly fee per contractor.

    Pros

    I am a sole proprietor/ LLC, with independent contractors as opposed to full/part time employees. I absolutely love that Square Payroll manages every facet of fund transfer including submitting tax form to my contractors, essentially taking care of my responsibilities as an employer.

    Cons

    The employer dashboard and features are pretty basic and may take some to get used to what functionality is available. The users, my hires, have not experienced any problems or difficulty, so that's the most important pat.

    Alternatives Considered

    SurePayroll

    Reasons for Switching to Square Payroll

    I was already previously using SquareUp payment transactions so it made sense to keep everything on one platform
    Bryan H. Bryan H.
    Overall rating
    • Industry: Arts & Crafts
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    The Perfect Solution for a Small Business Owner

    Reviewed on 15/6/2021

    We could not be happier with the Value of Square Payroll for our small business. It was exactly...

    We could not be happier with the Value of Square Payroll for our small business. It was exactly what our business needed and we love it. We were very nervous about taxes and getting folks paid correctly not being business owners before. Square Payroll made it incredibly easy to get setup, and then they just take care of it all. Then we get nice reports to get to my accountant, and all of the information you may need you can dowload at any time. It's an incredible value.

    Pros

    The ease of use and setup of Square Payroll was incredible. It honestly is a plug and play type of software. Being a new small business owner Square Payroll was exactly what we were looking for. It's also great to have a one stop shop. We use Square Point of Sale in our shop, and to be able to get all of the sales information as well as payroll information from the same place is incredibly convenient.

    Cons

    Our small business runs payroll once a month. We wanted to run payroll on the 15th of each month. Changing/customizing the date on the monthly payroll was not an option (monthly runs on the 1st of each month). Not a show stopper by any means.

    Alternatives Considered

    QuickBooks Payroll and Gusto

    Reasons for Switching to Square Payroll

    We went with Square Payroll for the value and also already using square for our Point of Sale system it made it super convenient to have all in one place.
    Neil K. Neil K.
    Overall rating
    • Industry: Retail
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Super Easy Payroll and Worker’s Comp solution

    Reviewed on 1/11/2021

    Pros

    Extremely easy to run bi-weekly payroll. All reporting is handled for you.

    Cons

    It’s a little on the expensive side, hold times for support can be a little long but my questions have always been answered quickly enough.

    Lori W. Lori W.
    Overall rating
    • Industry: Food & Beverages
    • Company size: 2-10 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    If you cancel their service...BEWARE!

    Reviewed on 17/1/2019

    I will be looking for a completely new POS system as well as processor as this situation has left...

    I will be looking for a completely new POS system as well as processor as this situation has left my small business in a bind halfway through January 2019.

    Pros

    The software itself is fairly easy to utilize; however, if you happen to cancel your subscription beware as you will be on your own. I had reorganized and changed entities therefore, cancelled my Square subscription. When changing entities I acquired a new EIN for the LLC. Square has refused to provide W2's for my employees for the 2017 tax year for the Sole Prop EIN in which I used for the business while with Square. After several emails back and forth I just received confirmation that Square will not be completing W2's for my business as I cancelled my service.

    Cons

    Customer service is extremely difficult with square as a whole. If you have any type of problem you will pretty much be on your own to research the internet or review conversation on the forum.

    Chandra D. Chandra D.
    Overall rating
    • Industry: Cosmetics
    • Company size: 2-10 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Payroll Basics Covered

    Reviewed on 28/8/2021

    Other than the additional Square account, I am/was super happy with the software. Perfect for...

    Other than the additional Square account, I am/was super happy with the software. Perfect for startups and small businesses. I highly recommend!

    Pros

    I loved that this was plug and play ready, user friendly and made payroll less of a headache. Tracking hours, schedules and pay was extremely easy and they handled all the government paperwork after set up. Reminders were super helpful and I never missed payroll deadlines.

    Cons

    I didn't like that I couldn't activate previously canceled plans. Since the pandemic caused me to temporarily shutdown I had to cancel the service to save the monthly fee. I was super disappointed that I had to create a NEW Square account just to get access to the plan again. In doing so, I had two locations, two Square accounts and double the headache of managing. Honestly this was one the biggest reasons I decided to switch to Zenoti to streamline everything into one account and make management easier.

    Showing 5 reviews of 552 Read all reviews

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Square Payroll offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month

    Square Payroll has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Square Payroll supports the following languages:

    English

    Square Payroll supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Square Payroll integrates with the following applications:

    Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work

    Square Payroll offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

    Related categories

    See all software categories found for Square Payroll.