About Square Payroll

Square Payroll is an integrated online payroll processing solution that helps SMBs and enterprises manage the paychecks of both salaried and hourly wage employees. The software offers various features including integrated timecards, tax calculators and new-hire reporting.

Square Payroll offers a dashboard that can be accessed by all the employees to update their personal information, bank account details and tax withholdings. Access rights to this information are controlled by the administrator to ensure that the employees can view and edit only their details. The timecard feature helps to track employee clock-in and out and to calculate overtime, bonus payments and commissions. Managers can also review, edit and manage the timecard information by using the dashboard functionality.

Square Payroll also tracks employee leave balances and calculates the accruals for each employee on the basis of the leave policies set by the employer. The application allows managers to set unique paid time off (PTO) policy for each employee and ensures the payouts whenever an employee avails them.The software integrates with ADP, Intuit and Paychex to pull out an employee's payroll reports with a previous company and ensures a smooth transition to Square Payroll systems. The tool also helps users to complete tax forms and adhere to the guidelines set by the state payroll tax agencies.

The solution is currently available in twelve states in the U.S. and adheres to the PCI Data Security Standard for card processing and provides layered security.

Pricing starting from:

US$40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Square Payroll

  • Square Payroll integrates with employee’s timecards and allows employees to clock in and out using the application.
  • The payroll staff can import work-hours from the timecards to the Square Payroll application and automatically generate paychecks by calculating the employee's overtime and other benefits.
  • The solution allows employees to manage their own employee accounts and access payroll reports in real-time.
  • Square Payroll integrates with AP Intego to help businesses pay premium on the basis of their actual payroll data.
  • Square’s payment frequency feature lets employers pay salaries to their employees on weekly, bi-weekly or semi-monthly basis.
  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile
    View 7 more
    Square Payroll video
    Square Payroll Software - Access payment details via Square's web based interface
    Square Payroll Software - Employees can log in anytime to view their pay stubs or update their information
    Square Payroll Software - Users can run payroll reports
    Square Payroll Software - Users can import timesheet hours
    Square Payroll Software - Employees can view a payroll summary, and receive direct deposits
    Square Payroll Software - Employees receive paycheck notifications via mobile

    Features

    Total features of Square Payroll: 29

    • 401(k) Tracking
    • API
    • Activity Dashboard
    • Alerts/Notifications
    • Benefits Management
    • Compliance Management
    • Customisable Reports
    • Data Import/Export
    • Direct Deposit
    • Employee Management
    • Employee Portal
    • Employee Profiles
    • Employee Self Service
    • Employee Time Tracking
    • Leave Tracking
    • Multi-State
    • Payroll Management
    • Payroll Reporting
    • Real Time Reporting
    • Self Service Portal
    • Sick Leave Tracking
    • Tax Compliance
    • Third Party Integrations
    • Time Off Requests
    • Time Tracking
    • Timesheet Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment

    Alternatives

    QuickBooks Payroll

    4.5
    #1 Alternative to Square Payroll
    QuickBooks Payroll is a cloud-based payroll solution for small businesses which offers automatic payroll tax calculation...

    Gusto

    4.7
    #2 Alternative to Square Payroll
    Gusto is the all-in-one HR platform for growing businesses. No matter the size or stage of your company, Gusto puts the...

    Paychex Flex

    4.1
    #3 Alternative to Square Payroll
    Paychex Flex is a cloud-based payroll management platform which helps users manage payroll processing with automatic...

    QuickBooks Desktop Enterprise

    4.5
    #4 Alternative to Square Payroll
    QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

    Reviews

    Overall rating

    4.7 /5
    (565)
    Value for Money
    4.6/5
    Features
    4.5/5
    Ease of Use
    4.6/5
    Customer Support
    4.4/5

    Already have Square Payroll?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 565
    Mike F.
    Overall rating
    • Industry: Sports
    • Company size: Self Employed
    • Used Monthly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Hassle Free Payroll Solution

    Reviewed on 30/4/2021

    I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending...

    I'm a big fan of anything that saves me time and headaches, and there is NONE larger that sending out tax forms or other financial obligations. Controlling payroll from on easy to use hub is a great value, and it only costs a small monthly fee per contractor.

    Pros

    I am a sole proprietor/ LLC, with independent contractors as opposed to full/part time employees. I absolutely love that Square Payroll manages every facet of fund transfer including submitting tax form to my contractors, essentially taking care of my responsibilities as an employer.

    Cons

    The employer dashboard and features are pretty basic and may take some to get used to what functionality is available. The users, my hires, have not experienced any problems or difficulty, so that's the most important pat.

    Alternatives Considered

    SurePayroll

    Reasons for Switching to Square Payroll

    I was already previously using SquareUp payment transactions so it made sense to keep everything on one platform
    Neil K.
    Overall rating
    • Industry: Retail
    • Company size: 2-10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Super Easy Payroll and Worker’s Comp solution

    Reviewed on 1/11/2021

    Pros

    Extremely easy to run bi-weekly payroll. All reporting is handled for you.

    Cons

    It’s a little on the expensive side, hold times for support can be a little long but my questions have always been answered quickly enough.

    Jared K.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2-10 Employees
    • Used Monthly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Square Payroll for Small Businesses

    Reviewed on 21/6/2022

    I enjoyed being able to send automated payments to contractors and also other businesses officially...

    I enjoyed being able to send automated payments to contractors and also other businesses officially versus me having to pay somebody via check only and not have it reported as 1099.

    Pros

    The payroll portal is connected separate from the website and is easy to sort out money and wages and tips for small to large offline businesses. There is a seamless integration with timesheets and the employee app to clock and clock out hours worked.

    Cons

    It could be very automated with the square POS equipment. I know they're just beginning where they can clock in as an employee but it could be also allowed to pay those people automated without me having to process everything all the time.

    Alternatives Considered

    QuickBooks Payroll
    Alysia G.
    Overall rating
    • Industry: Fine Art
    • Company size: Self Employed
    • Used Monthly for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 4.0 /10

    Overview

    Reviewed on 10/6/2022

    Pros

    Files taxes for you. Sends tax forms to workers. And tracks hours.

    Cons

    Have to use square processing to access all features. Limited reports “. And not great for larger business.

    Holly M.
    Overall rating
    • Industry: Recreational Facilities & Services
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Square Payroll make it easy for employers!

    Reviewed on 7/4/2022

    Square makes it easy to run payroll and file taxes!

    Square makes it easy to run payroll and file taxes!

    Pros

    The fact that the taxes are filed is a huge relief for an employer, square stays on top of tax rate changes and notifies you if there are any tax rate changes being made for state or federal taxes.

    Cons

    I really don't have any cons, it's easy to use and meets my business payroll needs.

    Showing 5 reviews of 565 Read all reviews

    Square Payroll FAQs

    Below are some frequently asked questions for Square Payroll.

    Square Payroll offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    Contractors only: $0 subscription + $5 per contractor/month Employees and contractors: $35 subscription/month + $5 per employee or contractor paid/month

    Square Payroll has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Square Payroll supports the following languages:

    English

    Square Payroll supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Square Payroll integrates with the following applications:

    Deputy, Guideline, Homebase, QuickBooks Online Advanced, QuickBooks Time, Square Point of Sale, When I Work

    Square Payroll offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support

    Related categories

    See all software categories found for Square Payroll.