Expensya

Expense management & reporting with recognition technology

4.6 /5 (54 reviews) Write a Review!

Expensya Overview

What is Expensya?

Expensya is a Web and Mobile app that automates expense reports management: 0 manual data entry, 0 paper and 100% mobile. Your employees just have to scan their receipts, and Expensya will automatically and instantly fill their expense reports using a unique OCR+ technology. More than saving time to your employees, Expensya automates every step of the process: your policy is auto-controlled, duplicates are auto-detected, approval workflows are cloud based, and Expensya integrates with your ERP.

Expensya Overview

Pricing

Starting from
€5.00/month

Pricing options

Free Trial
Subscription
Value for money

€5euros/user/month (billed annually) or €6.99euros/user (billed monthly)


Expensya Features

Devices
Business size
S M L
Markets
United States, Canada, United Kingdom, Germany
Supported Languages
Dutch, English, French, German, Italian and 3 others, Polish, Portuguese, Spanish

Media

Expensya video Expensya screenshot: Expensya screenshot: Expensya screenshot: Expensya screenshot: Expensya screenshot: Expensya screenshot:

Expensya Reviews

Expensya Reviews

Overall rating
4.6
/
5
Excellent
35

Very good
17

Average
2

Poor
0

Terrible
0

Value for Money
4.7
Features
4.6
Ease of Use
4.6
Customer Support
4.5
96% recommended this app
Rodolphe A.

Expense tracking made easier for everyone in the company

Less time spent on expense tracking, easier checks, extracts for reimbursement of employees and rebilling to customers.


Caroline P.

easy and quick to be on board§


Philippe M.

Expensya the ultimate expense report solution

It just changed my life with my expense reports.
It's so easy that I all do in real time and at the end of the month, I click to send it to accounting service


Stephane B.

User, Administrator and CIO - This software is a very efficient tool for expenses management

We saved times to our users reporting their expenses thanks to the mobile apps and the scanning.
We saved delays for sales administrative department in the invoicing phase to our customers, which may lead to cash issues.
We are very happy with this software.


Alexander V.

Great, comfortable and easy in use tool

Time saving, easy processing, data digitalization and process optimization.


Rodolphe A.
Industry: Information Technology & Services
Company size: 51-200 Employees

Expense tracking made easier for everyone in the company

Used Daily for 2+ years
Reviewed on 8/3/2019
Review Source: Capterra

Less time spent on expense tracking, easier checks, extracts for reimbursement of employees and rebilling to customers.

Pros

We found the tool easy to configure and deploy.
Our end users are quite happy with automatic recognition of bills (very efficient).
Online support is highly available and efficient.
We use the tool on iOS, Android and web.
We use the solution in three countries.

Cons

Nothing (but I would appreciate other modules, e.g for time tracking).

Response from Expensya

Hello,

Thank you for your feedback and motivational messages.

Could you please give us more detals concerning your amelioration request about the time tracking? Please contact us on [email protected] We would be more than happy to look into it in order to ameliorate our product for you.

Thank you,
Expensya Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Caroline P.
Industry: Executive Office
Company size: 51-200 Employees

easy and quick to be on board§

Used Monthly for 1+ year
Reviewed on 12/3/2019
Review Source: Capterra

Pros

It's easy and fast to be operational.
easy to use for no accounting people

Cons

we can not have a total management of our expenses when we have to change or corect things

Response from Expensya

Hello,

Thank you for your feedback.

Concerning the expenses management problem, could you please contact us on [email protected] so that our team can look into it?

Bests,
Expensya Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 8.0/10

Philippe M.
Industry: Computer Software
Company size: 51-200 Employees

Expensya the ultimate expense report solution

Used Daily for 1+ year
Reviewed on 8/3/2019
Review Source: Capterra

It just changed my life with my expense reports.
It's so easy that I all do in real time and at the end of the month, I click to send it to accounting service

Pros

The concept of embedded ant web interface
Its simplicity
the way it simplifies expense reports
The availability and the professionalism of the Expensya team

Cons

Nothing I don't like
probably maturity of user experience can be improved (exemple : some time, when we scroll the screen of a expenditure, we can involuntarily modify a field. other exemple ; expenditure filters on web site could be completed, even, improved.

Response from Expensya

Hello,

Thank you for your feedback.

We appreciate your efforts to suggest some amelioration requests. We will transmit them to our teams.

Bests,
Expensya Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Stephane B.
Industry: Information Technology & Services
Company size: 1,001-5,000 Employees

User, Administrator and CIO - This software is a very efficient tool for expenses management

Used Weekly for 2+ years
Reviewed on 8/3/2019
Review Source: Capterra

We saved times to our users reporting their expenses thanks to the mobile apps and the scanning.
We saved delays for sales administrative department in the invoicing phase to our customers, which may lead to cash issues.
We are very happy with this software.

Pros

Easy to use, easy to implement for an IT company with a lot of consultants in 15 countries who love the scanning function, easy to link to our backoffice app.
Flexibility from Expensya's Team when implementing the solution and supporting the solution
Admin Staff (Accounting & Sales) saved times doing their job of validation of expenses.

Cons

Sometimes support may take time to process a request, mainly due to release management (which is normal) but most of times, support is very efficient and reactive

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 10.0/10

Alexander V.
Industry: Investment Management
Company size: 51-200 Employees

Great, comfortable and easy in use tool

Used Daily for 1+ year
Reviewed on 8/3/2019
Review Source: Capterra

Time saving, easy processing, data digitalization and process optimization.

Pros

The easy and simple user experience and the time saving on a rather boring and previsous extensive handlings.

Cons

The analytical possibilities and reporting dimensions

Response from Expensya

Hello,

Thank you for your feedback and motivational comments.

Concerning the analytical possibilities and reporting dimensions problem, could you please give us more details by contacting our support team on [email protected]?

We would be more than happy to look into your issues and to solve them

Bests,
Expensya Team

Rating breakdown

Value for Money
Ease of Use
Customer Support

Likelihood to recommend: 9.0/10

User recommendation
9/10
Based on 54 user ratings
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Expensya Pricing

Expensya Pricing

Starting from
€5.00/month
Free Trial
Subscription
Value for money

€5euros/user/month (billed annually) or €6.99euros/user (billed monthly)

€5euros/user/month (billed annually) or €6.99euros/user (billed monthly)

Value for Money
4.7/5
Based on 54 user ratings
Compare value for money rating with alternatives
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Expensya Features

Expensya Features

API
Accounting Integration
Accounting Management
Activity Dashboard
Audit Trail
Automatic Notifications
Billing & Invoicing
Compliance Management
Customisable Reporting
Data Import/Export
Electronic Payments
Expense Tracking
Financial Analysis
Invoice Management
Invoice Processing
Multi-Currency
Real Time Data
Reporting & Statistics
Third Party Integration
Workflow Management
Features
4.6/5
Based on 54 user ratings
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Categories

Additional information for Expensya

Additional information for Expensya

Key features of Expensya

  • Accounting integration
  • Accounting management
  • Archiving & retention
  • Automated expense input
  • Cost tracking
  • Currency conversion
  • Data extraction
  • Data import/export
  • Email integration
  • Expense claims
  • Expense tracking
  • Real time data
  • Real time monitoring
  • Receipt upload
  • Single sign on
  • Smart scan
  • Spend analysis

Benefits

  • Smart Scan: Take a picture of the receipt and information is automatically extracted.
  • Expense Policy automation
  • Approval workflows
  • Accountant integration: accountants can monitor expenses and validate expense reports.
  • Smart stats: get real-time visibility on company expenses (and also advanced BI powered by PowerBI)
  • Email processing: process any digital invoices received through email.

  • Expensya FAQs

    Expensya FAQs

    Below are some frequently asked questions for Expensya.

    Q. What type of pricing plans does Expensya offer?

    Expensya offers the following pricing plans:

    Starting from: €5.00/month

    Pricing model: Subscription

    Free Trial: Available

    €5euros/user/month (billed annually) or €6.99euros/user (billed monthly)

    Q. What are the main features of Expensya?

    Expensya offers the following features:

    • Accounting integration
    • Accounting management
    • Archiving & retention
    • Automated expense input
    • Cost tracking
    • Currency conversion
    • Data extraction
    • Data import/export
    • Email integration
    • Expense claims
    • Expense tracking
    • Real time data
    • Real time monitoring
    • Receipt upload
    • Single sign on
    • Smart scan
    • Spend analysis

    Q. Who are the typical users of Expensya?

    Expensya has the following typical customers:

    Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business

    Q. What languages does Expensya support?

    Expensya supports the following languages:

    Dutch, English, French, German, Italian, Polish, Portuguese, Spanish

    Q. What type of pricing plans does Expensya offer?

    Expensya has the following pricing plans:

    Subscription

    Q. Does Expensya support mobile devices?

    Expensya supports the following devices:

    Android, iPhone

    Q. What other apps does Expensya integrate with?

    Expensya integrates with the following applications:

    Cegid, Microsoft Excel, Oracle JD Edwards EnterpriseOne, QuickBooks Online, QuickBooks Online Advanced, QuickBooks Online Advanced, SAP Cloud ERP Suite, Sage 100cloud, Sage Intacct, Workday Financial

    Q. What level of support does Expensya offer?

    Expensya offers the following support options:

    Phone Support, Online Support, FAQs, Knowledge Base, Video Tutorials