About CAFLOU

Caflou lets you take control of business, your projects, team, finances and increase your company’s profit.

Caflou is all-in-one yet easy-to-use online business management system ideal small and mid-size marketing agencies, IT developers, designers, architects, consultants or companies in services.

With Caflou you can manage your customer relations, projects with their budgets, finances and profitability, track time, manage your team and workload or even automate trivial activities, all in one place from anywhere.

You can:

1) manage your customer relations and contacts
2) manage company or project finances, budgets and cash flow
3) manage projects, tasks and responsibilities
4) track work done, create timesheets or track time
5) maintain files and documents
6) create invoices, offers, orders or even contracts
7) automate your processes and workflows
8) integrate Caflou with other systems directly via API or Make

It is always available online in the cloud, on desktop, mobile or tablet.

Join 3500+ companies using Caflou. Start Free!

Pricing starting from:

US$11.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of CAFLOU

  • All the tools you need in one place online - CRM, project management, time management, finances and cashflow, work automation, reporting.

  • You’ll have 100% control over your company and finances while team cooperation improves. Company productivity and project profitability will also increase.

  • Organize all your customers and suppliers in one place, or manage your sales pipeline.

  • Manage your projects financially - define project budgets, manage project cost and profitability and even project cash flow.

  • The 'Cashflow' function lets you plan and manage cash flow - income and expenses by companies, projects, tasks or categories over any selected period of time.

  • Get an overview of everything, organize work activities into projects and add tasks, add timesheets, tracked time, invoices or income and expenses to them.

  • See what needs attention by organizing work by tasks with deadlines, priorities, and the individual(s) carrying out the task.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    Andorra, Argentina, Australia, Austria, Belarus and 74 others

    Supported Languages

    Arabic, Czech, Dutch, English, French and 8 others

    Pricing starting from:

    US$11.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    CAFLOU Software - Manage team's performance
    CAFLOU Software - Manage cash flow
    CAFLOU Software - Manage team's economics
    CAFLOU Software - Manage company on mobile
    CAFLOU Software - Manage projects
    CAFLOU Software - Manage tasks
    CAFLOU Software - Manage projects
    View 8 more
    CAFLOU video
    CAFLOU Software - Manage team's performance
    CAFLOU Software - Manage cash flow
    CAFLOU Software - Manage team's economics
    CAFLOU Software - Manage company on mobile
    CAFLOU Software - Manage projects
    CAFLOU Software - Manage tasks
    CAFLOU Software - Manage projects

    Features

    Total features of CAFLOU: 102

    • "What If" Scenarios
    • API
    • Access Controls/Permissions
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Agile Methodologies
    • Alerts/Notifications
    • Approval Process Control
    • Assignment Management
    • Audit Trail
    • Bank Reconciliation
    • Billing & Invoicing
    • Budget Management
    • Budgeting/Forecasting
    • CRM
    • Calendar Management
    • Cash Management
    • Client Management
    • Client Portal
    • Collaboration Tools
    • Commenting/Notes
    • Configurable Workflow
    • Contact Management
    • Cost-to-Completion Tracking
    • Currency Management
    • Customer Database
    • Customisable Reports
    • Customisable Templates
    • Customizable Fields
    • Dashboard Creation
    • Data Import/Export
    • Data Visualisation
    • Deadline Management
    • Document Management
    • Document Storage
    • Drag & Drop
    • Electronic Payments
    • Email Management
    • Employee Management
    • File Management
    • File Sharing
    • Financial Analysis
    • Financial Management
    • Financial Reporting
    • Fixed Asset Management
    • Gantt/Timeline View
    • Idea Management
    • Inventory Management
    • Inventory Tracking
    • Invoice Management
    • Invoice Processing
    • Kanban Board
    • Milestone Tracking
    • Mobile Access
    • Monitoring
    • Multi-Company
    • Multi-Currency
    • Multi-Language
    • Multiple Projects
    • Order Management
    • Percent-Complete Tracking
    • Performance Metrics
    • Planning Tools
    • Portfolio Management
    • Prioritisation
    • Project Management
    • Project Planning
    • Project Planning/Scheduling
    • Project Templates
    • Project Time Tracking
    • Project Tracking
    • Projections
    • Purchase Order Management
    • Purchasing & Receiving
    • Quotes/Estimates
    • Real Time Data
    • Real Time Monitoring
    • Real Time Reporting
    • Reminders
    • Reporting & Statistics
    • Reporting/Project Tracking
    • Resource Management
    • Revenue Recognition
    • Scheduling
    • Status Tracking
    • Tagging
    • Task Management
    • Task Planning
    • Task Progress Tracking
    • Task Scheduling
    • Tax Management
    • Template Management
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Traditional Methodologies
    • Transaction History
    • Transaction Monitoring
    • User Management
    • Vendor Management
    • Workflow Management

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    Reviews

    Overall rating

    5.0 /5
    (29)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.8/5
    Customer Support
    5/5

    Already have CAFLOU?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 29
    Akshay
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2–10 Employees
    • Used Daily for 1-5 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Simplified business and finance management for small businesses.

    Reviewed on 31/5/2022

    My verdict:

    CAFLOU is a great productivity tool that saves a lot of your time and helps manage...

    My verdict:

    CAFLOU is a great productivity tool that saves a lot of your time and helps manage projects, teams, and cash flow effectively.

    Pros

    For Marketing Agency owners like me - CAFLOU came as the biggest campaign management relief. I mainly use CAFLOU for campaign management and tracking my agency finance.

    What I liked the most in CAFLOU:

    1 / It's easy to configure the campaign (project) management feature is a great help for me.
    I can easily keep my team and client in a loop about what's going on, what are the next steps and what are the pending tasks.
    2 / The seamless collaboration helped us reduce the meeting and communication time - and save almost 8-10 Hrs a week.
    3 / CAFLOU's finance management feature is so cool that - I can effortlessly send recurring invoices, notify clients about pending payments, clear receivables timely and track the health of cash flow.

    Cons

    Honestly speaking, I didn't face any major issues by now. Everything is well organised and kept simplified.

    Kamil
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: Self Employed
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Very usefull software for freelancers and also agencies

    Reviewed on 31/5/2022

    With Caflou I have been working for 6 years. I implemented it into marketing agency and this step...

    With Caflou I have been working for 6 years. I implemented it into marketing agency and this step was very easy. Process in Caflou are intuitive and technical support is max. helpful. I also use this software as a freelancer and it helps me manage projects and each tasks.

    Pros

    Pros of this software are clarity, ease of use, intuitiveness. Thanks to [SENSITIVE CONTENT] and his team.

    Cons

    I don´t have any cons. Maybe for someone can be difficult to apply processes, which are made in Caflou. It is difficult to customize the system, change the architecture and rules. But it is well done.

    Alternatives Considered

    Bitrix24

    Switched From

    MantisBT and Bitrix24

    Reasons for Switching to CAFLOU

    It is Czech product with great technical support.
    Andrea
    Overall rating
    • Industry: Furniture
    • Company size: 51–200 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Not exactly intuitive, but effective

    Reviewed on 12/4/2023

    I really liked the possibility of concentrating all communications, expenses, income of each client...

    I really liked the possibility of concentrating all communications, expenses, income of each client and project in one place. This allowed me to understand the profitability of each project and immediately see the finances and what was happening.

    Pros

    A project management tool among the best. It allows you to plan, collaborate, track projects in all their facets. It has allowed me to maintain more profitable customer relationships and manage my time. The price is undoubtedly very positive.

    Cons

    I couldn't sync everything with my Outlook calendar. For some it may be difficult to use, the dynamics are not simple at first sight.

    Martin
    Overall rating
    • Industry: Logistics & Supply Chain
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Base App For Freelancers

    Reviewed on 30/5/2022

    I use caflou for managing my own project in my freelance career. I manage cashflow and use it for...

    I use caflou for managing my own project in my freelance career. I manage cashflow and use it for invoicing, making quotes, making reports and for managing my tasks. I use exports of reports for my customers.

    Pros

    It is easy to use that. The app helps you during starting your business because it includes everything what you need in one package.

    Cons

    External acces for customers in lower licence type (i Think it could be available in base). Better planning and scheduling of tasks (Here is WBS), but planning isn't able to set new datum when you move with it in gant or WBS.

    Tamara
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 2–10 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Game-changer for our agency!

    Reviewed on 21/3/2023

    I have been using Caflou for a few months now to track my finances and manage my tasks, and I must...

    I have been using Caflou for a few months now to track my finances and manage my tasks, and I must say that it has been a game-changer for me! The software is incredibly easy to use, even for someone like me who is not particularly tech-savvy. I love how it combines both finance and task management, which makes it so convenient to keep everything in one place. Overall, I highly recommend Caflou to anyone looking for an easy and effective way to manage their finances and tasks.

    Pros

    +the software is incredibly easy to use, even for someone like me who is not particularly tech-savvy.+I love how it combines both finance and task management, which makes it so convenient to keep everything in one place.+budgeting tool -so simple to set up and customize to my needs, and it has really helped me stay on top of my spending+expense tracking feature, which allows me to see where my money is going and make adjustments as needed+great system in place for creating and organizing tasks, ability to prioritize tasks is really helpful

    Cons

    - I haven't found anything that I don't like yet.

    Showing 5 reviews of 29 Read all reviews

    CAFLOU FAQs

    Below are some frequently asked questions for CAFLOU.

    CAFLOU offers the following pricing plans:

    Free Plan - This is an entry plan for trying out CAFLOU. Carp - Full-featured plan with limits on automation - from 10€/user/month Dolphin - Full-featured plan with no limits on automation - from 13€/user/month

    CAFLOU has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200

    CAFLOU supports the following languages:

    Arabic, Czech, Dutch, English, French, German, Italian, Polish, Portuguese, Russian, Slovak, Spanish, Ukrainian

    CAFLOU supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    CAFLOU integrates with the following applications:

    FreshBooks, Gmail, Google Calendar, Make, Microsoft Outlook, Quickbooks Online, Xero

    CAFLOU offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for CAFLOU.