--- description: Learn how WhenToWork can help your business. GetApp provides users in Ireland with the most detailed information on software tools, prices and features. image: https://gdm-localsites-assets-gfprod.imgix.net/images/getapp/og_logo-94fd2a03a6c7a0e54fc0c9e21a1c0ce9.png title: WhenToWork Price, Reviews & Ratings | GetApp Ireland 2026 --- Breadcrumb: [Home](/) > [Scheduling Software](/directory/233/scheduling/software) > [WhenToWork](/software/110139/whentowork) # WhenToWork Canonical: https://www.getapp.ie/software/110139/whentowork Page: 1 / 7\ Next: [Next page](https://www.getapp.ie/software/110139/whentowork?page=2) > WhenToWork is an online employee scheduling solution that enables businesses of all sizes to schedule employee shifts manually or automatically, and allows employees to view schedules, swap shifts, request time off, and more. With WhenToWork, users can create repeating or varied weekly schedules for one or multiple locations, with the ability to add shifts manually or import them from a template. > > Verdict: Rated **4.4/5** by 136 users. Top-rated for **Likelihood to recommend**. ----- ## Overview ### Key benefits of WhenToWork Schedules can be viewed in calendar, list, graphical, and chart formats, with hourly, daily, weekly, multi-week, and monthly display options, and listing by time, position, or employee. Users can view which employees have seen and confirmed receipt of their schedules. Shifts can be rescheduled or copied by dragging-and-dropping, with notifications sent automatically to employees to inform them of changes, and unassigned shifts can be added to the trade board for employees to sign up for. Calendar sync allows users to view schedules in Microsoft Outlook, Google Calendar, and on mobile devices. When creating schedules, auto fill automatically honors maximum shifts and hours per day or week, minimum breaks between shifts, approved time off, and employee availability, and can be set to fill shifts based on employee skill or work time preferences, seniority, and more. ## Quick Stats & Ratings | Metric | Rating | Detail | | **Overall** | **4.4/5** | 136 Reviews | | Ease of Use | 4.5/5 | Based on overall reviews | | Customer Support | 4.3/5 | Based on overall reviews | | Value for Money | 4.5/5 | Based on overall reviews | | Features | 4.3/5 | Based on overall reviews | | Recommendation percentage | 80% | (8/10 Likelihood to recommend) | ## About the vendor - **Company**: WhenToWork - **Location**: Tustin, US - **Founded**: 2000 ## Commercial Context - **Starting Price**: US$28.00 - **Pricing model**: Flat Rate (Free Trial) - **Pricing Details**: Pricing is based on the number of employees, and discounts are available for paying for 3, 6, or 12 months in advance. - **Target Audience**: Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000, 5,001–10,000, 10,000+ - **Deployment & Platforms**: Cloud, SaaS, Web-based, Android (Mobile), iPhone (Mobile), iPad (Mobile) - **Supported Languages**: English - **Available Countries**: Australia, Brazil, Canada, China, Germany, India, Japan, Mexico, United States ## Features - Access Controls/Permissions - Activity Dashboard - Activity Tracking - Alerts/Notifications - Approval Process Control - Attendance Management - Attendance Tracking - Automated Scheduling - Availability Management - Calendar Management - Calendar Sync - Calendar/Reminder System - Colour Codes/Icons - Customisable Reports - Customisable Templates - Customizable Fields - Data Import/Export - Drag & Drop - Electronic Payments - Email Management ## Integrations (2 total) - Google Calendar - Microsoft Outlook ## Support Options - Email/Help Desk - FAQs/Forum - Knowledge Base - 24/7 (Live rep) ## Category - [Scheduling Software](https://www.getapp.ie/directory/233/scheduling/software) ## Related Categories - [Scheduling Software](https://www.getapp.ie/directory/233/scheduling/software) - [Workforce Management Software](https://www.getapp.ie/directory/267/workforce-management/software) - [Employee Scheduling Software](https://www.getapp.ie/directory/583/employee-scheduling/software) - [Calendaring Software](https://www.getapp.ie/directory/679/calendar/software) ## Alternatives 1. [Connecteam](https://www.getapp.ie/software/105401/connecteam) — 4.6/5 (5298 reviews) 2. [Findmyshift](https://www.getapp.ie/software/100306/findmyshift) — 4.6/5 (1197 reviews) 3. [Wageloch](https://www.getapp.ie/software/2081559/wageloch) — 4.5/5 (265 reviews) 4. [7shifts](https://www.getapp.ie/software/101735/7shifts) — 4.7/5 (1212 reviews) 5. [QuickBooks Time](https://www.getapp.ie/software/9623/tsheets) — 4.7/5 (7012 reviews) ## Reviews ### "Outstanding Product That Saves You Time" — 5.0/5 > **Taylor** | *24 October 2018* | Higher Education | Recommendation rating: 9.0/10 > > **Pros**: I really enjoy how this software allows employees to trade shifts, post on trade boards, and put in time off requests. This saves a lot of time sorting through emails and changing shifts myself. I am able to approve or deny requests and email specific employees, work groups or all the employees. > > **Cons**: My only negative for this program is that the messaging component does not allow me to edit text. This would allow me to be more clear in emails and bold specific information. > > When to Work has saved me so much time and effort for scheduling hundreds of employees. And a lot of its components allows the employee to take care of items which allows me to focus on other tasks. I cannot imagine doing my job and supervising all the staff I do without When to Work. ----- ### "Your schedule solution" — 4.0/5 > **Shannan** | *6 May 2019* | Hospital & Health Care | Recommendation rating: 10.0/10 > > **Pros**: Easy to use...alot of tracking options, great for multiple shift times and duties. Great way to communicate with staff regularly > > **Cons**: Can be a little slow to update once you get to know the program and are able to use it well. > > As a manager..whentowork has been a great solutuon. I used this at prior companies and brought it on board at my latest institution. Staff find it easy to use. Schedules can be covered with one click\! Memo boards stop staff from taking the memo off your bulletin board ..ensures all see it...love this product ----- ### "When to Work" — 3.0/5 > **Alexa** | *11 April 2025* | Sports | Recommendation rating: 7.0/10 > > **Pros**: Quick and easy, not hard to navigate during use. > > **Cons**: App sometimes crashes during use, which is frustrating. ----- ### "Amazing scheduling service" — 5.0/5 > **Chelsea** | *23 October 2018* | Recreational Facilities & Services | Recommendation rating: 10.0/10 > > **Pros**: It is so easy to use for both me and my staff\! The app is user friendly and it is simple with little room for error. It saves me so much time scheduling my staff in 4 different departments. > > **Cons**: My only complaint is I can’t get a push notification on my app. I have to login to see the alert. > > I schedule 50 staff in 4 different departments mostly high school students. This relives all of the scheduling pressure off of me. It forces them to be responsible and reliable. I no longer spend hours doing schedules or filling in for people who forgot shifts. Love love love this program\! Oh\! And their customer service is quick and helpful\! ----- ### "Use this for staff scheduling and organizational flow." — 4.0/5 > **Michael** | *21 June 2018* | Recommendation rating: 10.0/10 > > **Pros**: This software is very simple to use and efficient. I find that it easy to search for staff member by name, position, or telephone number. It is also very easy to export lists for email and other communications. > > **Cons**: I think that when a shift has been "picked up" pending approval it should let others know that there are already a bid to pick it up, often there are five to six people trying to pick up the same shift when one is on the trade board. > > Our scheduling would suffer greatly without this software. I like the mobility benefits that allow for use on a hand held device. ----- Page: 1 / 7\ Next: [Next page](https://www.getapp.ie/software/110139/whentowork?page=2) ## Links - [View on GetApp](https://www.getapp.ie/software/110139/whentowork) ## This page is available in the following languages | Locale | URL | | de | | | de-AT | | | en | | | en-AE | | | en-AU | | | en-CA | | | en-GB | | | en-IE | | | en-NZ | | | en-SG | | | en-ZA | | | es | | | es-CL | | | es-CO | | | es-MX | | | fr | | | fr-BE | | | fr-CA | | | nl | | | nl-BE | | ----- ## Structured Data