About OnPay

OnPay’s payroll and HR save business owners over 15 hours a month, and frees them up to focus on the bottom line. "It's an easy, quick, mobile-friendly system that doesn't require a steep learning curve," according to Entrepreneur, and it was also PCMag’s Editors’ Choice.

• Run payroll in minutes
• Automate all the taxes
• Let employees do more themselves
• Simplify your HR processes
• And offer top-notch benefits in any state

It’s just $40 plus $6 per person each month for everything OnPay does — easily the best value among premium payroll providers. The monthly fee includes best-in-class integrations with QuickBooks, Xero, and top time-tracking software, as well as all quarterly and year-end tax filings, and time-saving HR tools. OnPay’s team will even help you get set up by adding prior wages and employee information for you. You can add on integrated benefits, a 401(k) plan, or pay-as-you-go workers' comp.

Pricing starting from:

US$40.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of OnPay

  • OnPay automates payroll tax filing and payments, with accuracy guaranteed.

  • Self onboarding and a self-service portal enable employees to enter and edit their own personal details, as well as access paystub information.

  • OnPay’s mobile-optimized design allows businesses to access payroll features anywhere, from any device.

  • Businesses can manage benefits and HR in one place with OnPay’s health insurance, 401(k) retirement and workers’ comp options, plus integrations with top back office software.

  • Businesses can streamline HR processes with document storage and leave accruals functionality, plus an HR library complete with employee handbook templates, performance plans and annual reviews.
  • Typical Customers

    • Freelancers
    • Small Businesses (2-50)
    • Mid-size Companies (51-500)
    • Large enterprises (500 and more)

    Deployment

    • Cloud-based
    • On-premise

    Markets

    United States

    Supported Languages

    English, Spanish

    Pricing starting from:

    US$40.00/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    OnPay Software - Includes all tax filings
    OnPay Software - A full set of HR tools
    OnPay Software - Hourly and salaried wages
    OnPay Software - Easy PTO approvals
    OnPay Software - Automated onboarding
    View 6 more
    OnPay video
    OnPay Software - Includes all tax filings
    OnPay Software - A full set of HR tools
    OnPay Software - Hourly and salaried wages
    OnPay Software - Easy PTO approvals
    OnPay Software - Automated onboarding

    Features

    Total features of OnPay: 61

    • 401(k) Tracking
    • Access Controls/Permissions
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Archiving & Retention
    • Audit Management
    • Benefits Management
    • Check Printing
    • Collaboration Tools
    • Compliance Management
    • Compliance Tracking
    • Configurable Workflow
    • Customisable Reports
    • Customisable Templates
    • Data Visualisation
    • Direct Deposit
    • Document Management
    • Document Storage
    • E-Verify/I-9 Forms
    • Electronic Forms
    • Electronic Signature
    • Employee Database
    • Employee Handbook
    • Employee Management
    • Employee Onboarding
    • Employee Portal
    • Employee Profiles
    • For Accountants
    • For Cloud
    • For Small Businesses
    • HR Management
    • Learning & Development
    • Leave Tracking
    • Multi-State
    • Onboarding
    • Orientation Workflow Management
    • Payroll Management
    • Payroll Outsourcing
    • Payroll Reporting
    • Policy Management
    • Process/Workflow Automation
    • Real Time Reporting
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Role-Based Permissions
    • Self Service Portal
    • Sick Leave Tracking
    • Task Management
    • Tax Compliance
    • Third Party Integrations
    • Time Off Management
    • Time Off Requests
    • Training Management
    • Vacation/Leave Tracking
    • W-2 Preparation
    • Wage Garnishment
    • Web-based Deployment
    • Workflow Management

    Alternatives

    Quickbooks Online

    4.3
    #1 Alternative to OnPay
    QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial...

    RUN Powered by ADP

    4.5
    #2 Alternative to OnPay
    RUN Powered by ADP® is a proven small business payroll solution built with ADP’s experience and knowledge gained from...

    Justworks

    4.7
    #3 Alternative to OnPay
    Justworks helps entrepreneurs start, run, and grow a business more easily by providing access to big-company benefits,...

    Zenefits

    4.2
    #4 Alternative to OnPay
    The Zenefits platform integrates all processes, apps, and tools needed, including payroll, HR, benefits, compliance,...

    Reviews

    Overall rating

    4.8 /5
    (416)
    Value for Money
    4.9/5
    Features
    4.7/5
    Ease of Use
    4.8/5
    Customer Support
    4.8/5

    Already have OnPay?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Showing 5 reviews of 416
    Kevin
    Overall rating
    • Industry: Construction
    • Company size: 2–10 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Everything you need it to be an more

    Reviewed on 3/6/2020

    OnPay has worked seamlessly for us. I would highly recommend.

    OnPay has worked seamlessly for us. I would highly recommend.

    Pros

    Very easy to setup and use for a small business. If you need help, support is great to deal with.

    Cons

    Integrations with quick books are good, but lack some of the features you get with payroll through quickbooks.

    Alternatives Considered

    QuickBooks Payroll
    Mike
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11–50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Great Payroll Software

    Reviewed on 8/6/2020

    I have really enjoyed using this software. It is our companies third payroll software vendor and...

    I have really enjoyed using this software. It is our companies third payroll software vendor and as long as they continue to operate the way they do it will be our last.

    Pros

    The fact that you can modify employee information, add/subtract new employees, and make changes all while right in the middle of running a payroll. It is also very valuable that they allow you to run as many payroll instances as you need. For instance if you have an employee that forgot to add to their time sheet you can go back and generate another payroll for that one employee with no additional charges.

    Cons

    Some of the elements of the software are not intuitive and it is very difficult at times to deal with tax related issues through the software. Customer service is usually really helpful and most questions can be answered through chat.

    Alternatives Considered

    ADP TotalSource

    Reasons for Choosing OnPay

    Frustrated with cost, lack of flexibility in how the software can be used, poor customer service, and continually introducing new price increases.

    Switched From

    SurePayroll

    Reasons for Switching to OnPay

    Simplicity, cost, functionality
    Austin
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 11–50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 0.0 /10

    Easy to use but reporting incorrect taxes

    Reviewed on 14/6/2021

    Leaving end of year to quickbooks even though more expensive. The failure on tax reporting alone is...

    Leaving end of year to quickbooks even though more expensive. The failure on tax reporting alone is reason to go elsewhere

    Pros

    Easy to use and automatically syncs with Guideline, our 401k.

    Cons

    They keep messing up taxes. Twice in 6 months they failed to calculate taxes which ended up with my accountant having to deal with IRS. Worst part, it took 2 months to get response from support as they are too busy.

    Alternatives Considered

    QuickBooks Payroll

    Reasons for Switching to OnPay

    Cheaper

    Response from OnPay

    We're sorry to hear your feedback, Austin, and we'd love to see if there's anything else we can do to help. Someone from our team will be reaching out shortly (if they haven't already). Or feel free to call 877-328-6505 to reach a member of our support team who can assist you.

    karen
    Overall rating
    • Industry: Financial Services
    • Company size: 2–10 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Easy to Access Customer Service with Online payroll

    Reviewed on 29/11/2022

    I am able to pay my contractors via direct deposit and they are able to receive funds within 2...

    I am able to pay my contractors via direct deposit and they are able to receive funds within 2 business days. This is a tremendous advantage for my business. I was willing to quit using Intuit which gave me ability to pay my people in 1 business day, but it was worth it for reasons stated below.

    Pros

    It was easy to Onboard contract workers.

    Cons

    I had to get used to 2 day direct deposits, formerly I had 1 business day direct deposit functionality with intuit. Also, it wasn't super intuitive on the "check date" when I try to do a payroll run with my 10-99 contractors. I think they should have a feature for paying contract workers that isn't actually called a "payroll run"

    Kenton
    Overall rating
    • Industry: Semiconductors
    • Company size: 11–50 Employees
    • Used Weekly for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Easy to use and great value

    Reviewed on 27/11/2019

    We have had a good experience with OnPay. There are very few issues or errors and, when there are...

    We have had a good experience with OnPay. There are very few issues or errors and, when there are issues, the OnPay team has solved them in an expedient manner. Over the years we have realized significant cost savings due to the ease of use of OnPay. General business or managerial staff can easily run the system instead of paying a service or hiring a payroll professional to manage payroll for larger groups.

    Pros

    OnPay is easy to use with an intuitive interface. It was a good product for a small company of just a couple people and it has continued to work for us as we approach 20 people. It is also reasonably priced and does not overwhelm users and administrators with too much complexity.

    Cons

    The thing we like least about OnPay is the way paid time off (PTO) accrual growth is calculated. We grow PTO accrual every year of employment up to 20 years and that requires employees to be moved into new PTO growth categories every three years. We could just choose to do our PTO differently, but we wish OnPay had the PTO growth flexibility to accommodate our preferred methods.

    Showing 5 reviews of 416 Read all reviews

    OnPay FAQs

    Below are some frequently asked questions for OnPay.

    OnPay offers the following pricing plans:

    • Starting from: US$40.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    First month free, base fee of $40 + $6 per employee per month

    OnPay has the following typical customers:

    Self Employed, 2–10, 11–50, 51–200, 201–500

    OnPay supports the following languages:

    English, Spanish

    OnPay supports the following devices:

    OnPay integrates with the following applications:

    Autofy, Deputy, Humanity, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, When I Work, Xero

    OnPay offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

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