About RotaCloud

RotaCloud is an online rota management and staff scheduling platform with a drag and drop interface for building rotas, as well as tools for managing time-off requests, tracking attendance, logging employee hours, and more. The cloud-based tool allows managers to build, share, and manage rotas, and ensure that staff and employers are on the same page at all times. RotaCloud can be accessed using any desktop or mobile device with internet connection, and the native mobile apps for Android and iOS allow employees to check their schedule and manage their shifts on-the-go.

The rota planning tools within RotaCloud allow managers and HR professionals to create staff schedules, using a drag and drop interface, taking into account relevant data including staff availability, hours worked to date, scheduled time off, and more. Users can manage and build rotas for multiple locations and an unlimited number of employees. Staff roles can be assigned and color-coded in order to aid users in understanding where staff shortages may occur, and conflicts can be avoided with automatic alerts when unavailable staff are added to the rota. In the event of recurring shift patterns, users can simply copy and paste rotas into the following weeks or months, and make edits as needed.

RotaCloud also facilitates time and attendance tracking by providing employees with self service staff logins, from where they can clock in and out of shifts, make time-off requests, input unavailability for shifts, swap shifts with colleagues, track annual leave, and more. Permissions can be managed to control which employees have access to certain functionalities, and approval workflows can be setup for routing requests. RotaCloud integrates with third party HR tools, PeopleHR and breatheHR, for synchronizing payroll reports and ensuring that employee records and leave entitlements are accurate across all systems.

Pricing starting from:

£1.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to RotaCloud

Key benefits of RotaCloud

  • Build rotas for one or multiple locations or teams using the drag and drop interface. The calendar layout allows users to see gaps in the schedule and avoid conflicts, and shift patterns can be copy and pasted week-on-week when suitable.

  • Benefit from automatic notifications, via SMS, email or push, to employees when new shifts are added or changes are made to shifts, and notifications to managers when employees make requests, ensuring no one misses important information.

  • Facilitate employee self service by providing all employees with their own unique login to a portal where they can make leave requests, view their schedules, report sickness, view their remaining leave entitlements, and more.

  • Track employee hours with mobile clocking in and out, GPS location tracking, attendance alerts, and automatic timesheet creation. Clocking in can be carried out via a pre-configured terminal at the office, web-based time clocks, or by entering a PIN into the mobile app during arrival and departure.

  • Reduce overstaffing, understaffing, and conflicts with RotaCloud’s color-coded rota and alerts. Employers are able to see which teams or areas are under or over staffed due to color-coding, and notifications alert managers if they try to schedule an employee at a time when they are unavailable.

  • Devices

    Business size

    S M L

    Markets

    Andorra, United Arab Emirates, Austria, Australia, Bulgaria and 39 others, Canada, Switzerland, China, Cyprus, Germany, Denmark, Dominican Republic, Spain, Finland, France, United Kingdom, Guernsey, Greece, Hong Kong SAR China, Croatia, Ireland, Isle of Man, India, British Indian Ocean Territory, Iceland, Italy, Jersey, Jamaica, Japan, Luxembourg, Morocco, Monaco, Malta, Maldives, Norway, Poland, Portugal, Sweden, Thailand, Turkey, Ukraine, United States, Uruguay, South Africa

    Supported Languages

    English

    Pricing starting from:

    £1.00/month

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to RotaCloud

    Images

    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface
    RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking
    RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts
    RotaCloud Software - Managers received notifications when employees make shift change or time off requests
    RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app
    RotaCloud Software - Payroll reports can be generated based on employee's logged hours
    View 7 more
    RotaCloud video
    RotaCloud Software - Create, manage, and share staff rotas using RotaCloud's drag & drop interface RotaCloud Software - Timesheets are automatically generated using data from rotas and time tracking RotaCloud Software - Allow employees to log their hours worked by clocking in and out of shifts RotaCloud Software - Managers received notifications when employees make shift change or time off requests RotaCloud Software - Employees can clock in by entering a PIN using the RotaCloud mobile app RotaCloud Software - Payroll reports can be generated based on employee's logged hours

    Features

    Total features of RotaCloud: 44

    • API
    • Access Controls/Permissions
    • Alerts/Notifications
    • Approval Process Control
    • Attendance Management
    • Attendance Tracking
    • Clock In / Out
    • Communication Management
    • Data Import/Export
    • Data Visualisation
    • Drag & Drop
    • Employee Database
    • Employee Management
    • Employee Portal
    • Employee Scheduling
    • Employee Self Service
    • Employee Time Tracking
    • Facility Scheduling
    • GPS
    • HR Management
    • Labor Cost Reporting
    • Leave Tracking
    • Location Tracking
    • Messaging
    • Mobile Access
    • Online Time Clock
    • Overtime Calculation
    • Payroll Management
    • Reporting & Statistics
    • Reporting/Analytics
    • Resource Management
    • Role-Based Permissions
    • SMS Messaging
    • Schedule Distribution
    • Scheduled / Automated Reports
    • Search/Filter
    • Shift Swapping
    • Sick Leave Tracking
    • Summary Reports
    • Third Party Integrations
    • Time Clock
    • Time Off Requests
    • Timesheet Management
    • Vacation/Leave Tracking

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    Reviews

    Overall rating

    4.9 /5
    (171)
    Value for Money
    4.9/5
    Features
    4.6/5
    Ease of Use
    4.8/5
    Customer Support
    4.9/5

    Already have RotaCloud?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 171
    Niall K.
    Overall rating
    • Industry: Hospitality
    • Company size: 201-500 Employees
    • Used Daily for 6-12 months
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Excellent value for money. Super easy to use

    Reviewed on 28/11/2018

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first...

    We tried other solutions before arrive at RotaCloud and have not looked back since.
    From first contact to present date I have had nothing but positive experiences with RotaCloud. The sales and technical support teams are fantastic, quick to respond and very friendly.

    Pros

    RotaCloud has managed to strike the illusive balance between intuitive, easy to use software, and a comprehensive level of complexity that ensures it is able to cope with teams of any size and structure without breaking a sweat. The web app has a really fresh feel and everything is very easy to find. The immense variety of settings have allowed me to tailor a bespoke rota management experience for my team with almost unsettling ease.

    Cons

    The phone app, while still in keeping with the fresh feel of the software, feels like a bit of an after thought. I would also like to see rules and conditions introduced (eg. always require X amount of this type of worker on this day)

    Mark S.
    Overall rating
    • Industry: Leisure, Travel & Tourism
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Staff rota's are no longer a hated task

    Reviewed on 28/2/2020

    Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being...

    Excellent. What can I say? Rota allocations are now a simply easy exercise regardless of me being in my office or enjoying a day out. I can create, edit and update a rota anywhere. The hourly tracking is a simple operation using a tablet as a keypad for clocking in and out allowing for verifying projected cost to actual cost.

    Pros

    The software is simple and easy to use regardless of web app, IOS or Android. You can allocate your team members and keep apprised of the operational cost of a shift, trading day, week or month. The reporting area is detailed and tailored to what you require when you require it.

    Cons

    I think the only area I would like to see improved would be holiday accrual. If this could show a column of accrued, used and balance for zero hour staff it would help me substantially.

    Alternatives Considered

    monday.com

    Reasons for Switching to RotaCloud

    Ease of use, simple invoicing structure, keen to implement ideas and improve the core product.
    Rachel G.
    Overall rating
    • Industry: Insurance
    • Company size: 51-200 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 7.0 /10

    Central Cab Care Ltd

    Reviewed on 14/4/2021

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a...

    It was easy to set up and for all stakeholders to use and understand. It has definitely filled a much needed gap for communicating working hours, absence management, payroll reporting and has increased the availability of management information.

    Pros

    The functionality to get effective information for processing payroll and support business management analysis.

    Cons

    It lacks a little flexibility as not all our workforce are rota-based and so functionality and reporting can be limited for parts of our workforce.

    Jamie G.
    Overall rating
    • Industry: Retail
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Simply the best rota software around.

    Reviewed on 15/6/2021

    Pros

    The ease of putting together a rota with it being able to display information all in one place and easily copy shifts or shift patterns. The fact it can also notify staff when there shifts are makes it much more reliable than a paper based version.

    Cons

    Would be nice if it could calculate the holiday allowance for a staff member without the need for accural in time management section.

    Joe D.
    Overall rating
    • Industry: Entertainment
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Best Rotating System out there

    Reviewed on 23/7/2020

    brilliant, a rota system game changer

    brilliant, a rota system game changer

    Pros

    Rota cloud have been a massive influence on making my job easier and quicker, I've managed to run a payroll not being at an computer. i use two separate accounts one is for staff 22 user and the other is volunteer of which we have about 110 users. For both of the two accounts i manage its has been really easy for people to pick up and because i work we people with different strength almost all have pick it up straight away.

    Cons

    too many prompts for hot key use. .........................

    Alternatives Considered

    Microsoft Excel and SafeShare.tv

    Reasons for Switching to RotaCloud

    best value and worked with us to create a great system
    Showing 5 reviews of 171 Read all reviews

    RotaCloud FAQs

    Below are some frequently asked questions for RotaCloud.

    RotaCloud offers the following pricing plans:

    • Starting from: £1.00/month
    • Pricing model: Subscription
    • Free Trial: Available

    RotaCloud has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    RotaCloud supports the following languages:

    English

    RotaCloud supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    RotaCloud integrates with the following applications:

    Breathe, PeopleHR

    RotaCloud offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

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