Robin

Conference Room Scheduling, Desk Booking, Maps and Analytics

About Robin

Robin is a cloud-based office scheduling software designed to help users reserve meeting rooms, find desks and move around the office using tools such as a scheduling web dashboard, calendar integration, and browser and Outlook plugins, plus analytics, room displays, desk management, and more. Mobile apps give users the flexibility to manage their personal and work calendars on the go with smart notifications and location-based reminders.

Robin serves to streamline workplace scheduling, allowing users to find and reserve conference rooms and desks online from a web dashboard. Status boards display the office calendar on a big screen in high traffic areas, while maps enable the entire company to see where they need to go. All of Robin’s tools layer on top of existing Outlook or Google calendars familiar to employees. Users can set rules for room booking and smart work hours, as well as monitor their fleet of room displays. Monitoring tools and status reporting technology helps users identify issues on WiFi connectivity, battery and network information.

Flexible desk management tools allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly. Maps enable employees to see the entire office live and in action through an interactive map of the office. Robin allows employees to reserve office space directly from the floor plan. With access to over 100 KPIs, Robin provides users with the insight to understand workplace usage in real-time. Data analytics technology also guides users to the space which best suits them for their activities throughout the day.

Pricing starting from:

US$1,500.00/year

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to Robin

Key benefits of Robin

  • Mobile apps give users the flexibility to book meeting rooms and manage personal and work calendars on the go, via iOS and Android devices.

  • Status boards give employees real-time visibility into office availability. Users can run status boards in any high-traffic area to let employees know where the nearest free room is immediately.

  • Gain actionable insight into workplace usage of all rooms and desks with Robin’s KPIs and data analytics technology.

  • Simplify seating management with desk tools which allow users to assign permanent workstations or create reservable desks, as well as provide seats on the fly.

  • Robin supports interactive maps which show employees the entire office space live, and allow them to book space directly from the floor plan.

  • Devices

    Business size

    S M L

    Markets

    United States

    Supported Languages

    English

    Pricing starting from:

    US$1,500.00/year

    • Free Version
    • Free Trial
    • Subscription

    Top 5 alternatives to Robin

    Images

    Robin Software - Understand trends and usage across office locations
    Robin Software - Find a desk or meeting room to reserve from the web
    Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room.
    Robin Software - Plan your next trip to the office on the go
    Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage
    View 6 more
    Robin video Robin Software - Understand trends and usage across office locations Robin Software - Find a desk or meeting room to reserve from the web Robin Software - Room displays help keep your meeting rooms on track. Remove no-show meetings and keep people up to date on who reserved the room. Robin Software - Plan your next trip to the office on the go Robin Software - Know who is coming in, confirmation and checkpoint status to monitor office usage

    Features

    Total features of Robin: 78

    • API
    • Access Controls/Permissions
    • Activity Dashboard
    • Ad hoc Reporting
    • Alerts/Notifications
    • Asset Management
    • Assignment Management
    • Attendee Management
    • Automated Scheduling
    • Availability Indicator
    • Availability Management
    • Board Meetings
    • Booking Management
    • Calendar Management
    • Calendar Sync
    • Capacity Management
    • Collaboration Tools
    • Commercial Properties
    • Committee Meetings
    • Customisable Branding
    • Customisable Reports
    • Data Import/Export
    • Data Visualisation
    • Design Management
    • Digital Signage
    • Drag & Drop
    • Email Management
    • Employee Directory
    • Employee Scheduling
    • Equipment Management
    • Event Scheduling
    • Facility Scheduling
    • Fixed Asset Management
    • Floor Plans & Maps
    • For Offices
    • For Retail
    • Group Scheduling
    • Internal Meetings
    • Invitation Management
    • Legislative Meetings
    • Maintenance Management
    • Meeting Management
    • Meeting Room Booking
    • Microsoft Outlook Integration
    • Mobile Access
    • Mobile Alerts
    • Multi-Location
    • Occupancy Management
    • Online Booking
    • Real Time Analytics
    • Real-time Scheduling
    • Real-time Updates
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Resource Management
    • Resource Scheduling
    • Role-Based Permissions
    • Room Availability Schedule
    • Room Booking
    • Room Scheduling
    • SSL Security
    • Scheduled / Automated Reports
    • Scheduling
    • Search/Filter
    • Security Auditing
    • Single Sign On
    • Space Management
    • Space Reservation
    • Tagging
    • Third Party Integrations
    • Two-Factor Authentication
    • Usage Tracking/Analytics
    • User Management
    • Utilisation Reporting
    • Vendor Management
    • Visitor Management
    • Visual Analytics

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    Reviews

    Overall rating

    4.7 /5
    (44)
    Value for Money
    4.4/5
    Features
    4.5/5
    Ease of Use
    4.8/5
    Customer Support
    4.8/5

    Already have Robin?

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    Write a Review!
    Showing 5 reviews of 44
    Josiah S.
    Overall rating
    • Industry: Marketing & Advertising
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Likelihood to recommend 9.0 /10

    Easy, Fast, Efficient

    Reviewed on 19/11/2020

    Pros

    Robin is such an effective tool in our industry and seamlessly integrates our shared coworking space to ensure bookings are smooth, consistent, and accurate. There has never been any downsides to the software.

    Cons

    I've experienced no notable functions or features of Robin that I dislike.

    Carsten W.
    Overall rating
    • Industry: Consumer Services
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Best Scheduling Display Software there is

    Reviewed on 19/8/2020

    We just moved into new office and one of the main problems of our users is to find the new meeting...

    We just moved into new office and one of the main problems of our users is to find the new meeting rooms. With robin ipads next to each conference room, they'll find it easier. Also, the maps feature is helping them a lot - we have displays in the hallway that show them their way.

    Pros

    Robin has the general best look and feel of all the apps we tried. Zoom, Teem, everything felt just emotionless, but Robin is really fun to use. The folks there really put an emphasis on user experience. Our coworkers are happy to use it because it doesn't feel like another stupid corporate software.
    To optimize meeting room utilization, we enabled "abandoned meeting protection" - our users have to checkin, otherwise the room will be freed again. That's one of the best features in my opinion.

    Cons

    We have dozens of ipads to roll out some days, also in different offices - I was a bit disappointed that I couldn't configure robin on multiple individual ipads using MDM - or perhaps I haven't understood how.

    Mari G.
    Overall rating
    • Industry: Religious Institutions
    • Company size: 11-50 Employees
    • Used Weekly for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 6.0 /10

    Satisfactory

    Reviewed on 16/9/2020

    Pros

    I did not set the software up, I was only a use, but I believe it was easy to setup.

    Cons

    I definitely did not feel like this software was user friendly for scheduling meetings. I had to contact support a lot and sometimes they were not helpful or one issue led to another.

    Americo M.
    Overall rating
    • Industry: Computer Software
    • Company size: 1,001-5,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 8.0 /10

    Robin Check-In and Kiosks

    Reviewed on 13/8/2020

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing...

    Of of the biggest problems we solved with Robin was data-driven decisions when expanding existing spaces or building new ones. We used the data gathered from Robin to make informed decisions on how many rooms and what size to build to better serve our employees.

    Pros

    In our organization, our primary use case for Robin was conference room check-in. The thing I like the most about this product is the way it updates. We don't have to manage that using our MDM software. The software automatically updates to the latest version when it launches.

    Cons

    While our team uses the kiosk application I think the design can seem less polished than others. It is also not true to scale like other software on the market. I think this is a fairly new product for Robin and probably a lesser used product that other companies. It does work well and I've seen improvements in the latest iteration.

    Mark L.
    Overall rating
    • Industry: Hospital & Health Care
    • Company size: 10,000+ Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    Great App for Room Scheduling

    Reviewed on 1/10/2020

    The few issues I have had have been quickly resolved, the support staff are very helpful and...

    The few issues I have had have been quickly resolved, the support staff are very helpful and knowledgeable about their product.

    Pros

    Robin Powered was easy to set up and works well. There are a lot of options for the tablet displays, including pictures of the room, color coding.

    Cons

    Nothing so far, the product does exactly what was advertised.

    Showing 5 reviews of 44 Read all reviews

    Robin FAQs

    Below are some frequently asked questions for Robin.

    Robin offers the following pricing plans:

    • Starting from: US$1,500.00/year
    • Pricing model: Subscription
    • Free Trial: Available

    Robin has the following typical customers:

    2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

    Robin supports the following languages:

    English

    Robin supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Robin integrates with the following applications:

    BlueJeans, Google Calendar, Microsoft Outlook, Microsoft Teams, Slack, Zoom Meetings

    Robin offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

    Related categories

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