Filestage
About Filestage
Filestage is an online proofing tool for brands, agencies, and freelancers. It replaces the chaos of email reviews with a step-by-step approval process. This makes sure all assets go through the right people while speeding up the journey from v1 to approval.
In 2025, we’re helping our users cut feedback costs and further accelerate approvals with AI. Around 50% of creative reviews involve checking assets against brand guidelines and industry regulations. So we’re training our AI assistants to handle this, making them the first line of defense in a faster and more automated approval process.
Here’s what you can expect by switching from email reviews to Filestage:
• Reduce the risk of reputational damage – Adopt a standardized process to make sure every asset goes through the necessary stakeholders before you put it in front of your customers.
• Free up your staff to focus on more impactful work – By making feedback faster, your team can swap time spent reviewing files for strategic priorities like innovation, growth, and customer satisfaction.
• Beat competitors to market when it matters most – Filestage automates communications and admin tasks. This cuts delivery times for campaigns and product launches so you can maximize their impact in the market.
Key benefits of Filestage
• All major file formats supported – review designs, images, videos, documents, PDFs, websites, interactive HTML, and audio
• Project approval workflows – organize stakeholders into groups like Marketing, Product, and Legal to keep feedback focused and make sure every file gets approved by the right people
• Automations – set up triggers and actions to automatically move assets through your workflow
• Comment threads – share feedback, post replies, and tag people right alongside your files
• Visual feedback – add highlights, annotations, and attachments to make feedback crystal clear
• Version management – keep all your versions in one place so everyone knows which one is the latest
• Version comparison – view versions side by side and use auto-compare tools to quickly spot changes
• Integrations – connect Filestage with monday.com, Jira, Slack, Microsoft Teams, Adobe Creative Cloud, Google Drive, and more
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Reviews
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- Company size: 501–1,000 Employees
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
The Invision of video, and project files
Reviewed on 29/5/2018
Great collaboration on project files
Great collaboration on project files
Pros
Easy to use and understand for collaboration purposes - if somebody needs to leave feedback on a specific file that requires updates, it's simple to do this.
Cons
Some processes are a little slow/laggy, but it's not enough to impact my recommendation or overall workflow.
- Industry: Machinery
- Company size: 201–500 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
FileStage .... a software direcly from heaven :)
Reviewed on 4/4/2023
FileStage should be focused more on the audience of technical writers. I really miss the import of...
FileStage should be focused more on the audience of technical writers. I really miss the import of .tbx data. Makes sense to highlight the forbidden, allowed and preferred terms in the document. Then it's easier to support the reviewers to focus and use the corporate wording.
Pros
- Easy to use concept- Clear software interface- Focus on the basic function of a review-process- Great collaboration of all reviewers- Made in Europe
Cons
- No feedback that the e-mail invitation received the reviewer- No .tbx import for terminology a check- I miss more individual settings for customizing the experience with FileStage- The packages should be more flexible. Some functions we don't need, other functions we need more.- People focus more on things which are not good, I miss the function that reviewers make positive feedback. (... think about back to your school time ... a simple sticker on the test or homework makes you smile and happy)- some reviewers want to place a "nice to have" or a "must have" review. May, it's helpful to have a button or else select that kind of information next to the review text.
- Industry: Marketing & Advertising
- Company size: 2–10 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 2.0 /10
Go back to old interface
Reviewed on 20/5/2022
Pros
Good for gathering input from many people.
Cons
The new interface is not good. It is not intuitive. It was MUCH better before.
Response from Filestage
Hello Mara,
thanks for taking the time to leave us a review.
We are happy to hear that Filestage helps you with gathering feedback from many different people.
In regards to the new interface, we'd be super happy to have a quick conversation and help you finding the perks of the new dashboard. Feel free to reach out to the support team!
Kind regards
Jenny
Teamlead Customer Success & Support
- Industry: Wholesale
- Company size: 11–50 Employees
- Used Daily for 1-5 months
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Filestage has become our one-stop solution for managing the workflow of all our artwork-designs
Reviewed on 14/7/2022
we are currently uploading all our artwork first drats to filestage and have them reviewed there by...
we are currently uploading all our artwork first drats to filestage and have them reviewed there by internal personnel, like the product manager and engineer and also by our clients, for whom we sometimes make OEM artwork.
I love how you can centralize reviews, versions and approvals all in one app even communicate with reviewers.
Pros
- i like how you can easily set up a project and assign reviewers either internal or external and have everyone process their review-tasks in one app.
- the superb and fast product support!!!
Cons
the project-limit sucks a bit, and the fact that you cannot get links to sections within projects
Response from Filestage
Hello Willy,
thank you for your kind review!
I am especially happy to read you are excited about our support! I'll pass this feedback on to your dedicated Customer Success Manager!
Also, I have passed your request to have a link per section to our productteam. As soon as we have an update on this we'll let you know.
Kind regards
Jenny
Teamlead Customer Success & Support
- Industry: Design
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Filestage review
Reviewed on 23/8/2022
overall positive experience, almost all of our clients like it as well
overall positive experience, almost all of our clients like it as well
Pros
That everyone can see everyone's comments, avoiding contradictory ones. Easy, collaborative, organized.
Cons
New dashboard looks a bit messy, but maybe it is just a getting-used-to-thing
Moving reviewers in-between stages (not inviting everyone again)
Images are not shown in full crop when opening them, you always need to zoom out
Possibility to "archive" images in a specific stage, let's say we send out multiple angles to a client, and they chose 3 out of 6 - to clean up that stage (but not delete the previous images if we would need them later) so it would only contain the images that we will continue working with?
Response from Filestage
Hi Charlotte, thanks for your great feedback!
We really appreciate you've taken the time to leave this review.
We've shared your feedback with our team, who are looking into it, so you should look out for some exciting news about it very soon!
Thanks again,
Fotini Athineli, Social Media Manager
Filestage FAQs
Below are some frequently asked questions for Filestage.Q. What type of pricing plans does Filestage offer?
Filestage offers the following pricing plans:
- Starting from: €279.00/month
- Pricing model: Free Version, Subscription
- Free Trial: Available
Free: For freelancers and small teams just getting started with Filestage. €0 Basic:For teams managing feedback across several projects at once. €99 Professional: For teams looking for advanced features to optimize their workflow. €279 Enterprise: For organizations seeking enterprise-grade approval software. Contact sales
Q. Who are the typical users of Filestage?
Filestage has the following typical customers:
Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Filestage support?
Filestage supports the following languages:
English, French, German, Spanish
Q. Does Filestage support mobile devices?
Filestage supports the following devices:
Q. What other apps does Filestage integrate with?
Filestage integrates with the following applications:
Adobe After Effects, Adobe Creative Cloud, Adobe InDesign, Adobe Premiere Pro, Asana, Basecamp, ClickUp, Discord, Dropbox Business, Figma, Google Drive, Jira, Jotform, Microsoft Teams, Slack, Smartsheet, Trello, Wrike, Zapier, monday.com
Q. What level of support does Filestage offer?
Filestage offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat
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