DATABASICS Expense

Simplify expense reporting without sacrificing control.

About DATABASICS Expense

No matter where your employees travel or what they buy, DATABASICS Expense gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle, while giving employees the latest technology to auto-populate their expense reports. Plus, a custom fit comes standard for every customer.

Pricing starting from:

US$8.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to DATABASICS Expense

Key benefits of DATABASICS Expense

No matter where your employees travel or what they buy, DATABASICS' expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

Better usability: Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.

Better control: Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.

Better compliance: Gain the oversight, accountability and transparency you need—no matter where you do business.

Better integration: Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.

Better localization: Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Argentina, Austria, Australia, Belgium, Bulgaria , Bermuda, Brazil, Belarus, Canada, Switzerland, Chile, Colombia, Costa Rica, Czechia, Germany, Denmark, Ecuador, Estonia, Egypt, Spain, Finland, France, United Kingdom, Georgia, Ghana, Greece, Guatemala, Hong Kong SAR China, Croatia, Hungary, Ireland, Israel, India, Iceland, Italy, Japan, Kenya, South Korea, Lithuania, Latvia, Mexico, Malaysia, Netherlands, Norway, New Zealand, Panama, Peru, Philippines, Poland, Puerto Rico, Portugal, Romania, Serbia, Russia, Sweden, Singapore, Slovakia, El Salvador, Thailand, Taiwan, Ukraine, United States, South Africa

Supported Languages

Chinese, English, French, German, Italian , Japanese, Korean, Portuguese, Slovak, Spanish, Turkish

Pricing starting from:

US$8.00/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to DATABASICS Expense

Images

DATABASICS Expense Software - See all your data in one location
DATABASICS Expense Software - Match your receipts to expenses
DATABASICS Expense Software - Credit card EXPRESS--match credit card charges with expenses
DATABASICS Expense Software - Admin view--Backend view of DATABASICS Expense
DATABASICS Expense Software - Add all your expenses by expense type
DATABASICS Expense Software - If you can do it on the desktop, you can do it on your mobile device
DATABASICS Expense Software - Match receipts to expenses
DATABASICS Expense Software - Track all your expense reports on mobile
View 10 more
DATABASICS Expense video
DATABASICS Expense video
DATABASICS Expense Software - See all your data in one location
DATABASICS Expense Software - Match your receipts to expenses
DATABASICS Expense Software - Credit card EXPRESS--match credit card charges with expenses
DATABASICS Expense Software - Admin view--Backend view of DATABASICS Expense
DATABASICS Expense Software - Add all your expenses by expense type
DATABASICS Expense Software - If you can do it on the desktop, you can do it on your mobile device
DATABASICS Expense Software - Match receipts to expenses
DATABASICS Expense Software - Track all your expense reports on mobile

Features

Total features of DATABASICS Expense: 78

  • API
  • Access Controls/Permissions
  • Account Reconciliation
  • Accounting
  • Accounting Integration
  • Accounts Payable
  • Activity Dashboard
  • Activity Tracking
  • Alerts/Notifications
  • Approval Process Control
  • Approval Workflow
  • Attendance Tracking
  • Audit Management
  • Audit Trail
  • Bank Reconciliation
  • Billing & Invoicing
  • Budgeting/Forecasting
  • Categorisation/Grouping
  • Compliance Management
  • Configurable Workflow
  • Core Accounting
  • Corporate Card
  • Credit Card Management
  • Credit Card Processing
  • Currency Conversion
  • Customisable Reports
  • Customizable Fields
  • Data Import/Export
  • Document Storage
  • ERP
  • Electronic Payments
  • Employee Management
  • Expense Claims
  • Expense Tracking
  • Financial Management
  • Financial Reporting
  • For Government
  • Fraud Detection
  • Invoice Management
  • Invoice Processing
  • Leave Tracking
  • Mileage Tracking
  • Mobile Access
  • Mobile App
  • Mobile Receipt Upload
  • Multi-Currency
  • Multi-Location
  • Nonprofits
  • Payroll Management
  • Policy Management
  • Project Time Tracking
  • Project Tracking
  • Projections
  • QuickBooks Integration
  • Real Time Analytics
  • Real Time Data
  • Real Time Notifications
  • Real Time Reporting
  • Real-time Updates
  • Receipt Management
  • Recurring/Subscription Billing
  • Reimbursement Management
  • Reminders
  • Reporting & Statistics
  • Reporting/Analytics
  • Single Sign On
  • Spend Analysis
  • Spend Control
  • Status Tracking
  • Summary Reports
  • Third Party Integrations
  • Time & Expense Tracking
  • Time Tracking
  • Time Tracking by Client
  • Time Tracking by Project
  • Timesheet Management
  • Vacation/Leave Tracking
  • Workflow Management

Alternatives

Expensify

4.4
#0 Alternative to DATABASICS Expense
Easily track your receipts and manage expenses on the go with Expensify. Just take a photo of your receipt and...

SAP Concur

4.3
#1 Alternative to DATABASICS Expense
SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

Zoho Invoice

4.6
#2 Alternative to DATABASICS Expense
Zoho Invoice is a 100% free, online invoicing software for freelancers and small to medium enterprises (SMEs). It helps...

Factorial

4.5
#3 Alternative to DATABASICS Expense
Factorial is a powerful HR software for small to medium companies to automate administrative tasks such as documents,...

Reviews

Overall rating

4.5 /5
(42)
Value for Money
4.6/5
Features
4.3/5
Ease of Use
4.3/5
Customer Support
4.8/5

Already have DATABASICS Expense?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 42
Angelo
Overall rating
  • Industry: Wholesale
  • Company size: 5,001-10,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

DB Review

Reviewed on 8/1/2023

Pros

Easy to use. Great control and visibility.

Cons

N/A. No Cons. Easy to use. When there is an issue, it gets fixed immediately.

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Expense

Price
Lisa
Overall rating
  • Industry: Pharmaceuticals
  • Company size: 201-500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great expense reporting tool

Reviewed on 4/6/2021

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few...

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

Pros

Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.

Cons

Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

Alternatives Considered

SAP Concur

Reasons for Choosing DATABASICS Expense

Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.

Switched From

SAP Concur

Reasons for Switching to DATABASICS Expense

Ease of use, cost and responsiveness of the DataBasics sales team.
Anne-France
Overall rating
  • Industry: Medical Devices
  • Company size: 10,000+ Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 7.0 /10

Quite good overall. This software could be more intuitive to use

Reviewed on 24/8/2017

Harmonized way to do expense reports

Harmonized way to do expense reports

Pros

What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.

Cons

As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.

Traci
Overall rating
  • Industry: Pharmaceuticals
  • Company size: 501-1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

2019 DataBasics Review

Reviewed on 23/7/2019

My accounts payable group had to manually process approx. 60 expense reports each week. This...

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient.

The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Expense

The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.

Response from DATABASICS

Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Jim
Overall rating
  • Industry: Insurance
  • Company size: 501-1,000 Employees
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great experience with Expense

Reviewed on 15/7/2022

Our experience with Expense has been very positive. Users have benefited from the software because...

Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.

Pros

I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.

Cons

I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Expense

Databasics Expense provided all the functionality we needed and was almost painless for employees to adapt to using. The cost was substantially lower than the other product consider.

Response from DATABASICS

Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!

Showing 5 reviews of 42 Read all reviews

DATABASICS Expense FAQs

Below are some frequently asked questions for DATABASICS Expense.

DATABASICS Expense offers the following pricing plans:

  • Starting from: US$8.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a usage basis per-month basis with a volume discount available for larger numbers of submissions per month.

DATABASICS Expense has the following typical customers:

51-200, 201-500, 501-1,000, 1,001-5,000

DATABASICS Expense supports the following languages:

Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Slovak, Spanish, Turkish

DATABASICS Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Expense offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

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