About DATABASICS Expense
No matter where your employees travel or what they buy, DATABASICS Expense gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle, while giving employees the latest technology to auto-populate their expense reports. Plus, a custom fit comes standard for every customer.
Key benefits of DATABASICS Expense
No matter where your employees travel or what they buy, DATABASICS' expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.
Better usability: Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.
Better control: Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.
Better compliance: Gain the oversight, accountability and transparency you need—no matter where you do business.
Better integration: Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.
Better localization: Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.
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- Industry: Pharmaceuticals
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great expense reporting tool
Reviewed on 4/6/2021
I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few...
I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!
Pros
Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.
Cons
Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.
Alternatives Considered
SAP ConcurReasons for Choosing DATABASICS Expense
Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.Switched From
SAP ConcurReasons for Switching to DATABASICS Expense
Ease of use, cost and responsiveness of the DataBasics sales team.- Industry: Pharmaceuticals
- Company size: 501–1,000 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
2019 DataBasics Review
Reviewed on 23/7/2019
My accounts payable group had to manually process approx. 60 expense reports each week. This...
My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.
Pros
The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient.
The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.
Cons
It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification
Alternatives Considered
SAP ConcurReasons for Switching to DATABASICS Expense
The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.Response from DATABASICS
Thanks, Traci, for your thoughtful review of DATABASICS!
We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.
Thank you for the time you took to tell others about us.
-The DB Team
- Industry: Staffing & Recruiting
- Company size: 1,001–5,000 Employees
- Used Monthly for 2+ years
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
d.e.Foxx & Associates expense system review
Reviewed on 2/5/2023
Employees no longer have to mail expense reports in to the proper approver when it can all be done...
Employees no longer have to mail expense reports in to the proper approver when it can all be done online. The reports do not get lost and the employee gets reimbursed on a timely basis.
Pros
The ease of use of preparing an expense report to show what was spent by employees. They can choose the proper category of spend easily and report the amount spent. The mileage calculation makes it easy for the employee to report the proper distance traveled on a trip.Also the administration of the product is simple to use and follow for making changes, additions and deletions.
Cons
Some of the Administration categories are a little misleading as to what you are doing by selecting them. They could be better titled and explained in the program.
Alternatives Considered
SAP Concur- Industry: Medical Devices
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Quite good overall. This software could be more intuitive to use
Reviewed on 24/8/2017
Harmonized way to do expense reports
Harmonized way to do expense reports
Pros
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.
Cons
As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.
- Industry: Insurance
- Company size: 501–1,000 Employees
- Used Weekly for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Great experience with Expense
Reviewed on 15/7/2022
Our experience with Expense has been very positive. Users have benefited from the software because...
Our experience with Expense has been very positive. Users have benefited from the software because it is easy to use and less time consuming than our previous process. The process of expense reports has been greatly improved and has become much more efficient.
Pros
I have been using Expense for almost 20 years. The implementation process went well all those years ago, and the product has continually evolved and been a very valuable tool for our company. Users really like the automated input of Visa charges. As the admin, I like being able to capture company specific information that was customized for us during implementation.
Cons
I have had very little issues with the software over the years. There is nothing I think of to point out as something I don't like about the product.
Alternatives Considered
SAP ConcurReasons for Switching to DATABASICS Expense
Databasics Expense provided all the functionality we needed and was almost painless for employees to adapt to using. The cost was substantially lower than the other product consider.Response from DATABASICS
Thank you so much for your kind words, Jane. We really appreciate you taking the time out to share your experience with us and we work hard to make the pricing fair and affordable! We count ourselves lucky for customers like you. We look forward to continuing our 20-year partnership!
DATABASICS Expense FAQs
Below are some frequently asked questions for DATABASICS Expense.Q. What type of pricing plans does DATABASICS Expense offer?
DATABASICS Expense offers the following pricing plans:
- Starting from: US$8.00/month
- Pricing model: Subscription
- Free Trial: Not Available
Contact DATABASICS for complete pricing information. Subscriptions are available on a usage basis per-month basis with a volume discount available for larger numbers of submissions per month.
Q. Who are the typical users of DATABASICS Expense?
DATABASICS Expense has the following typical customers:
51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does DATABASICS Expense support?
DATABASICS Expense supports the following languages:
Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Slovak, Spanish, Turkish
Q. Does DATABASICS Expense support mobile devices?
DATABASICS Expense supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does DATABASICS Expense integrate with?
DATABASICS Expense integrates with the following applications:
ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct
Q. What level of support does DATABASICS Expense offer?
DATABASICS Expense offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
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