DATABASICS Expense
About DATABASICS Expense
No matter where your employees travel or what they buy, DATABASICS Expense gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle, while giving employees the latest technology to auto-populate their expense reports. Plus, a custom fit comes standard for every customer. Wherever your people are, you can be assured of full visibility, compliance, and a great user experience.
Key benefits of DATABASICS Expense
No matter where your employees travel or what they buy, DATABASICS' expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.
Better usability: Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.
Better control: Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.
Better compliance: Gain the oversight, accountability and transparency you need—no matter where you do business.
Better integration: Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.
Better localization: Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.
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Alternatives
Expensify
SAP Concur
Emburse Expense Professional (formerly Certify Expense)
Fyle
Reviews
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- Company size: 201–500 Employees
- Used Weekly for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
I use Databasics on a weekly basis, it serves my needs well.
Reviewed on 13/10/2017
Pros
I like that you can email receipts directly to your expense report. It is easy to navigate and reconcile.
Cons
It would be great if it was easier to see a past expense report - currently I have to export a file to review the line items.
Response from DATABASICS
Thank you for your review of DATABASICS Expense!
We're glad to hear that our platform serves your needs well, and you appreciate the ease of emailing receipts directly to your expense report. Our goal is to provide a user-friendly and efficient experience for our customers.
Regarding your suggestion for easier access to past expense reports, we appreciate your input. We continuously work on improving our product and are dedicated to making it more convenient for our diverse clientele. Your feedback is invaluable in helping us enhance our platform and address your needs better.
Once again, thank you for sharing your experience with DATABASICS Expense. We are committed to providing value and delivering customer-focused solutions for businesses of all sizes. If you require assistance or have further suggestions, please don't hesitate to reach out.
- Industry: Construction
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Databasics - A Rare Expense Reporting Gem For Midsize Enterprises
Reviewed on 12/11/2024
Overall, Databasics expense reporting is similar to other tools used in this space. It is a very...
Overall, Databasics expense reporting is similar to other tools used in this space. It is a very good tool to use for midsize enterprises that are looking for a robust tool without an exorbitant price. Databasics will definitely give you the bang for your buck if that's what you're looking for.
Pros
Databasics is similar to other expense reporting tools. It is relatively easy to set up and to use and has all the bells and whistles that larger expense reporting tools purport. The staff are extremely supportive and helpful. Biggest pro is the price for this tool. You get all the accoutrements of a larger, more expensive tool at a reasonable price.
Cons
Databasics, like larger expense reporting tools, can be cumbersome to learn for new users. Additionally, there are, as there are with all systems, quirks that must be learned to make the tool effective for your enterprise.
Alternatives Considered
FyleReasons for Choosing DATABASICS Expense
The previous tool was not compatible with our new ERP.Switched From
Emburse Expense Professional (formerly Certify Expense)Reasons for Switching to DATABASICS Expense
The features with which our users were accustomed were not available in Fyle so we made the switch to DB because we found it to be similar to what our users used previously.Response from DATABASICS
Thank you so much for taking the time to share your detailed and thoughtful review of DATABASICS Expense. We are thrilled to hear that you found our tool easy to set up and use, and that it meets your enterprise's needs without the hefty price tag.
Our team is committed to providing exceptional support and we're delighted to hear you found our staff extremely supportive and helpful. We understand that learning new systems can be cumbersome, and we are continually working to make the user experience as straightforward as possible. Your feedback on the learning curve and system quirks is invaluable and will help us improve further.
We're also glad to know that switching to DATABASICS Expense has been beneficial for your enterprise, especially in terms of feature compatibility and overall user experience.
Thank you for choosing us and for recognizing the value we strive to provide to midsize enterprises. Please reach out if we can assist further!
- Industry: Medical Devices
- Company size: 10,000+ Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Quite good overall. This software could be more intuitive to use
Reviewed on 24/8/2017
Harmonized way to do expense reports
Harmonized way to do expense reports
Pros
What I like most is the fact that it is possible to use it anywhere, on multiple devices. I also like the receipt express.
Cons
As an admin, I don't like the fact that the different tables are not linked together (example: it is not possible to have WBS in the same file as the employees, when exporting Employee file in Data Piping). And VAT treatment is still very poor.
Response from DATABASICS
Thank you for your review of DATABASICS Expense.
We appreciate your recognition of DATABASICS' cross-device compatibility and the receipt express feature. Our commitment is to provide a robust and flexible solution to accommodate the dynamic needs of our clients.
We acknowledge your concerns regarding the intuitiveness of the software and the integration of various tables. Your feedback is integral to our ongoing efforts to enhance the platform, and we're dedicated to addressing these concerns. The point about VAT treatment is duly noted, and we will work diligently to improve this functionality for our customers.
Lastly, we're pleased to know that DATABASICS provides a harmonized way to manage expense reports, reflecting our commitment to streamlining the expense management process.
We value your input and appreciate your candid feedback as we strive to consistently deliver customer-focused solutions. If you need assistance or have any additional suggestions, please don't hesitate to contact us.
- Industry: Defense & Space
- Company size: 51–200 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Jaxon Databasics Expense Review
Reviewed on 14/11/2024
I am happy with Databasics expense. I would like the troubleshooting team to be more standardized,...
I am happy with Databasics expense. I would like the troubleshooting team to be more standardized, but I do not know if that is something that is easily fixed. That is not to say it is poor. It is actually quite good. There are moments that I believe improvements can be made, however I do see improvement each time I interact with some of the individuals.
Pros
Databasics expense reporting is easy to use and to manage from an administrative perspective. I am able to use the system, teach the system, and maintain the system without allocating undue excess resources and time to do so.
Cons
Databasics Expense itself does not have any cons. There are some nuances, but every system has nuances and I do not think that those are negatives against said system.
- Industry: Pharmaceuticals
- Company size: 201–500 Employees
- Used Daily for 2+ years
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great expense reporting tool
Reviewed on 4/6/2021
I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few...
I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!
Pros
Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.
Cons
Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.
Alternatives Considered
SAP ConcurReasons for Choosing DATABASICS Expense
Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.Switched From
SAP ConcurReasons for Switching to DATABASICS Expense
Ease of use, cost and responsiveness of the DataBasics sales team.Response from DATABASICS
Thank you for your review of DATABASICS Expense!
We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively.
It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance.
We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software.
We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs.
Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.
DATABASICS Expense FAQs
Below are some frequently asked questions for DATABASICS Expense.Q. What type of pricing plans does DATABASICS Expense offer?
DATABASICS Expense offers the following pricing plans:
- Starting from: US$8.00/month
- Pricing model: Subscription
- Free Trial: Not Available
Contact DATABASICS for complete pricing information. Subscriptions are available on a usage basis per-month basis with a volume discount available for larger numbers of submissions per month.
Q. Who are the typical users of DATABASICS Expense?
DATABASICS Expense has the following typical customers:
51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does DATABASICS Expense support?
DATABASICS Expense supports the following languages:
Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Slovak, Spanish
Q. Does DATABASICS Expense support mobile devices?
DATABASICS Expense supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does DATABASICS Expense integrate with?
DATABASICS Expense integrates with the following applications:
ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, NetSuite, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct
Q. What level of support does DATABASICS Expense offer?
DATABASICS Expense offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
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