DATABASICS Expense

DATABASICS Expense

Simplify expense reporting without sacrificing control.

About DATABASICS Expense

No matter where your employees travel or what they buy, DATABASICS Expense gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle, while giving employees the latest technology to auto-populate their expense reports. Plus, a custom fit comes standard for every customer.


Key benefits of DATABASICS Expense

No matter where your employees travel or what they buy, DATABASICS' expense management software gives your organization the best of both worlds: a powerful solution that’s easy to use. Get the tools you need to manage compliance, corporate policies and reporting with more flexibility and less hassle.

Better usability: Take the drudgery and inconvenience out of the expense reporting process. DATABASICS Expense is fully mobile and designed to make short work of the most tedious tasks like receipt and hotel folio management. Discover an expense reporting solution that makes it easy to manage receipts, per diems, mileage and budgets.

Better control: Formulate and enforce all of your company’s policies, keep track of projects, grants and other activities, and improve the efficiency of your audits.

Better compliance: Gain the oversight, accountability and transparency you need—no matter where you do business.

Better integration: Seamlessly combine your expense reporting, billing, accounting and timesheet management processes into a single, high performance system.

Better localization: Our global-ready platform supports international laws, taxes, languages, currencies, standards and policies.


Images

DATABASICS Expense Software - See all your data in one location
DATABASICS Expense Software - Match your receipts to expenses
DATABASICS Expense Software - Credit card EXPRESS--match credit card charges with expenses
DATABASICS Expense Software - Admin view--Backend view of DATABASICS Expense
DATABASICS Expense Software - Add all your expenses by expense type
DATABASICS Expense Software - If you can do it on the desktop, you can do it on your mobile device
DATABASICS Expense Software - Match receipts to expenses
DATABASICS Expense Software - Track all your expense reports on mobile
View 10 more
DATABASICS Expense video
DATABASICS Expense video
DATABASICS Expense Software - See all your data in one location
DATABASICS Expense Software - Match your receipts to expenses
DATABASICS Expense Software - Credit card EXPRESS--match credit card charges with expenses
DATABASICS Expense Software - Admin view--Backend view of DATABASICS Expense
DATABASICS Expense Software - Add all your expenses by expense type
DATABASICS Expense Software - If you can do it on the desktop, you can do it on your mobile device
DATABASICS Expense Software - Match receipts to expenses
DATABASICS Expense Software - Track all your expense reports on mobile

Not sure about DATABASICS Expense? Compare with a popular alternative

DATABASICS Expense

4.4 (47)
VS.
Highly reviewed

Starting Price

US$8.00
month
US$0.00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

69
64

Integrations

18
11

Ease of Use

4.3 (47)
4.7 (683)

Value for Money

4.6 (47)
4.7 (683)

Customer Service

4.8 (47)
4.6 (683)
Green rating bars show the winning product based on the average rating and number of reviews.

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SAP Concur

4.3
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SAP Concur solutions simplify expense, travel, and invoice management for greater visibility and control.

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Reviews

Overall rating

4.4 /5
(47)
Value for Money
4.6/5
Features
4.3/5
Ease of Use
4.3/5
Customer Support
4.8/5

Already have DATABASICS Expense?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 47
Nancy
Overall rating
  • Industry: Aviation & Aerospace
  • Company size: 501–1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Aerovironment Expense reporting review

Reviewed on 26/5/2021

I've been the admin for our Databasics account for close to 13 years, and have had great experience...

I've been the admin for our Databasics account for close to 13 years, and have had great experience using it

Pros

I like that the software is integrated with our other systems, where files load in daily to keep the companies changes current, such as employee files, and departments

Cons

I don't have an point of reference to compare this to

Response from DATABASICS

Thank you for your review of DATABASICS Expense!

We are pleased to hear that you appreciate our software's integration capabilities, which help keep your company's changes - including employee files and departments - up to date. At DATABASICS, we understand the significance of synchronizing data in real-time. Our solutions are designed to seamlessly integrate with various systems, ensuring accuracy and efficiency.

Although you mentioned not having a point of reference for comparison, your positive review validates our commitment to customer satisfaction. Your words speak to the quality and user-friendly nature of DATABASICS.

We're gratified to learn that your reason for choosing DATABASICS Expense was its competitive cost. We focus on providing high-quality, cost-effective solutions to meet the needs of a wide array of businesses, from regional nonprofits to multinational corporations.

Your long-standing relationship with DATABASICS—nearly 13 years—reflects our dedication to fostering long-term partnerships with our clientele. More importantly, your positive experience as an admin for this lengthy period encourages us to continue delivering top-rate customer service.

As always, we are here to address any issues and provide assistance to ensure you continue to have a great experience with DATABASICS. Your satisfaction is our top priority, now and in the years to come.

Lisa
Overall rating
  • Industry: Pharmaceuticals
  • Company size: 201–500 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great expense reporting tool

Reviewed on 4/6/2021

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few...

I was part of the team that selected DataBasics as our expense reporting option. We reviewed a few programs and needed an option that included the ability to capture Sunshine Act Data in a simple and accurate manner. We also needed to be able to pull Sunshine data for reporting. DataBasics provided the tool that was easy for our team to use and captures the Sunshine Act data in a manner that is easy to report. Any and all issues are resolved quickly and accurately by the support team. They will work with ANY staff member, individually if needed, and have the patience of saints!

Pros

Pros: Ease of use for both user and administrator. The support team is incredibly responsive, very pleasant to work with and resolve issues quickly.

Cons

Cons: Some of the HELP tools attached to the program are out of date and not terribly helpful. The reporting tools are great if you already have a report developed, but you cannot create your own reports easily. Then again, the support team tends to create ad hoc reports quickly.

Alternatives Considered

SAP Concur

Reasons for Choosing DATABASICS Expense

Cost and the need to be able to capture and retrieve Sunshine Act data without a lot of extra programming and costs.

Switched From

SAP Concur

Reasons for Switching to DATABASICS Expense

Ease of use, cost and responsiveness of the DataBasics sales team.

Response from DATABASICS

Thank you for your review of DATABASICS Expense!

We're glad to learn that you appreciate the ease of use and simplicity that our software provides for both users and administrators. Our commitment to making expense reporting a straightforward experience is a testament to our dedication towards customer satisfaction and solving problems effectively.

It's heartening to know that our support team has been incredibly responsive and a pleasure to work with. Our primary goal is to resolve issues efficiently and ensure timely assistance.

We appreciate your input as it guides us toward necessary improvements. While our support team is readily available to create ad hoc reports, we understand the importance of enabling clients to construct custom reports with ease. Rest assured, your comments on will be considered in our ongoing efforts to improve the software.

We're pleased to learn that you chose DATABASICS Expense over alternatives such as SAP Concur due to our affordability, ease of use, and the responsiveness of our sales team. It's gratifying to know that our product serves your needs, including capturing and retrieving Sunshine Act data seamlessly, without any added complications or costs.

Your candid feedback on the benefits and efficiency of DATABASICS Expense is highly valued. We remain committed to your satisfaction, and we're here to help if you need any assistance or have any further suggestions. We strive to maintain long-lasting relationships with our clients, ensuring that we continue to cater to their diverse needs with utmost dedication.

Jason
Overall rating
  • Industry: Hospital & Health Care
  • Company size: 501–1,000 Employees
  • Used Monthly for 1+ year
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 2.0 /10

UI Seems Straight Out of the 1990's

Reviewed on 28/7/2020

Worst expense reporting software I have used to date.

Worst expense reporting software I have used to date.

Pros

The software is good at tracking any errors that may have happened during the expense reporting process

Cons

The user interface, the ease of use, the multiple confusing fields, "Select a City" doesn't even list cities, only states?? Too many things to name.

Response from DATABASICS

Thank you for your review of DATABASICS Expense.

We are pleased to know that our software effectively tracks errors during the expense reporting process. A key objective of DATABASICS is to ensure accuracy and efficiency in managing expenses.

We are sorry to learn that you've had a difficult experience with our user interface. Our commitment at DATABASICS is to providing a seamless and straightforward expense reporting solution, and we certainly hear you that there are some areas that have fallen short.

Issues such as those you mentioned are not reflective of the experience we aim to deliver. Rest assured, your feedback is critically important to us and will be addressed.

Our commitment to customer satisfaction is reflected in our constant thirst for improvement. As part of our ongoing initiative to streamline the user experience and deliver the most satisfactory product on the market, we will utilize this opportunity to review the user interface, focusing on making it more intuitive and easier to navigate.

DATABASICS has the flexibility and adaptability to cater to the distinct needs of a wide range of businesses. Be assured that our dedicated team will continue to work tirelessly to resolve any issues you have raised to enhance your overall experience with DATABASICS.

We truly regret that we weren't able to meet your expectations in this instance, but please know that we're fully committed to continuously improving our software and services to enhance customer satisfaction.

If there are any specific changes you suggest, we encourage you to reach out to us, as we consider customer input invaluable.

Thank you again for your insightful feedback, and we hope to serve you better in the future.

Claudia
Overall rating
  • Industry: Venture Capital & Private Equity
  • Company size: 11–50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Databasics user/Admin

Reviewed on 2/11/2023

I've used DB for over 15 years and works great. Its easy to navigate and very user friendly.

I've used DB for over 15 years and works great. Its easy to navigate and very user friendly.

Pros

I really like that it is user friendly. It flags charges if there are duplicates, it calculates the miles and rate. It also does the rate exchange when there is overseas travel etc.

Cons

There is nothing that I don't like about DB. It is efficient and works well for what we are looking for.

Response from DATABASICS

Dear Claudia,

Thank you for your recent review and for sharing your valuable feedback on DATABASICS Expense. We truly appreciate your loyalty, and we're delighted to know that our solution has consistently met your needs for over 15 years.

Your positive comments regarding the user-friendly interface, duplicate charge flags, automatic mileage calculations, and exchange rate functionality affirm our commitment to providing a robust, reliable, and adaptable solution for businesses like yours. We strive to continuously improve our offerings for our diverse clientele, and your satisfaction is our top priority.

Thank you for your recommendation, and we look forward to continuing our partnership with your organization. If you ever require assistance or have any suggestions for further improvements, please feel free to reach out to our customer support team, who are always ready to help.

Warm regards,

The DATABASICS Team

Traci
Overall rating
  • Industry: Pharmaceuticals
  • Company size: 501–1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

2019 DataBasics Review

Reviewed on 23/7/2019

My accounts payable group had to manually process approx. 60 expense reports each week. This...

My accounts payable group had to manually process approx. 60 expense reports each week. This software not only saves them a considerable amount of processing time but it makes the entire approval routing and payment process more efficient.

Pros

The software is very user friendly. The general ledger extract, automated notifications and the availability to customize reports is extremely helpful. The security behind the rules and validation process, is ideal in helping my staff approve and make payment process efficient.

The amazing DB staff from the our implementation team to our current support staff is the absolute BEST part of the entire process.

Cons

It would be great if the supervisors or managers that approve the expense reports, could do that simply by replying to the email notification

Alternatives Considered

SAP Concur

Reasons for Switching to DATABASICS Expense

The cost! We implemented DB approx. 4 year ago with another one of our entities and could not wait to start using it on this entity.

Response from DATABASICS

Thanks, Traci, for your thoughtful review of DATABASICS!

We love to hear that you're saving time and making your processes more efficient. We're also thrilled to hear that the DATABASICS team has been so helpful throughout the whole process. We're also super thrilled to have you as a customer.

Thank you for the time you took to tell others about us.
-The DB Team

Showing 5 reviews of 47 Read all reviews

DATABASICS Expense FAQs

Below are some frequently asked questions for DATABASICS Expense.

DATABASICS Expense offers the following pricing plans:

  • Starting from: US$8.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Contact DATABASICS for complete pricing information. Subscriptions are available on a usage basis per-month basis with a volume discount available for larger numbers of submissions per month.

DATABASICS Expense has the following typical customers:

51–200, 201–500, 501–1,000, 1,001–5,000

DATABASICS Expense supports the following languages:

Chinese, English, French, German, Italian, Japanese, Korean, Portuguese, Slovak, Spanish, Turkish

DATABASICS Expense supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

DATABASICS Expense integrates with the following applications:

ADP Workforce Now, Blackbaud CRM, Dayforce HCM, Discover Childcare, Epicor ERP Financial Management, Google Maps, Google Workspace, Infor CRM, JD Edwards EnterpriseOne, Kinetic, Microsoft Azure, NetSuite, NetSuite CRM, Okta, Oracle Cloud Financials, Paychex Flex, SAP Business One, Sage Intacct

DATABASICS Expense offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

Related categories

See all software categories found for DATABASICS Expense.