KidKare

Childcare platform for home providers and daycare centers

About KidKare

KidKare is a childcare platform that allows home providers, daycare centers, and food sponsors to manage meal programs, claims processing, and accounting operations. It enables businesses to record children’s attendance and automatically calculate the Child and Adult Care Food Program (CACFP) claims in accordance with federal and state regulations.

Organizations can send enrollment forms to parents, create new records with details including name, birth date, or assigned classrooms, and determine children’s eligibility for meal benefits. Managers can create daily, weekly, and monthly meal plans, configure food combination rules, edit menu templates, and export food lists in XLSX format. Using KidKare’s self-service portal, parents can access a child’s class schedules, make fee payments via credit or debit cards, and filter invoices by name or date range from the database.

KidKare lets sponsors track attendance, meal counts, and food expenses to facilitate CACFP reimbursement. Administrators can grant access permissions to specific staff members and create vendor records with details including name, address, or contact number. Other features of the software include reporting, receipt generation, scheduling, and menu management.

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to KidKare

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

United States

Supported Languages

English

Pricing starting from:

Not provided by vendor

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to KidKare

Images

KidKare Software - KidKare add child details
KidKare Software - KidKare child enrollment
KidKare Software - KidKare eForms
KidKare Software - KidKare meal scheduling
KidKare Software - KidKare meal planning
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KidKare video
KidKare Software - KidKare add child details
KidKare Software - KidKare child enrollment
KidKare Software - KidKare eForms
KidKare Software - KidKare meal scheduling
KidKare Software - KidKare meal planning

Features

Total features of KidKare: 32

  • API
  • Access Controls/Permissions
  • Accounts Payable
  • Accounts Receivable
  • Attendance Management
  • Attendance Tracking
  • Audit Management
  • Automatic Billing
  • Billing & Invoicing
  • Calendar Management
  • Class Scheduling
  • Compliance Management
  • Electronic Payments
  • Enrollments/Onboarding
  • Event Calendar
  • Expense Claims
  • Expense Tracking
  • Immunisation & Allergy Tracking
  • Invoice Management
  • Meal/Nutrition Management
  • Member Database
  • Mobile Access
  • Payment Processing
  • Receipt Management
  • Records Management
  • Recurring/Subscription Billing
  • Registration Management
  • Reporting & Statistics
  • Role-Based Permissions
  • Self Check-in/Check-out
  • Self Service Portal
  • Tax Management

Alternatives

Zoho Invoice

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Odoo

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Regpack

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Striven

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#3 Alternative to KidKare
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Reviews

Overall rating

4.7 /5
(522)
Value for Money
4.5/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support
4.5/5

Already have KidKare?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 522
Daniel
Overall rating
  • Industry: Education Management
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

KidKare saves the day

Reviewed on 8/8/2019

Pros

The programs are constantly improving and building to improve record keeping with an ease for the user. The platform requires minimal training, which saves a tremendous amount of time/effort in onboarding new staff. The accounting features have greatly improved our management.

Cons

Using the software the past year and a half, I have not run into any issues. A few questions which have been swiftly remedied/supported by their customer care team.

Sandra
Overall rating
  • Industry: Consumer Services
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Glad I FINALLY changed over from paper to computer

Reviewed on 7/12/2018

This program is a time saver. I do not like change. I am a long time participant of the food...

This program is a time saver. I do not like change. I am a long time participant of the food program. For many years I have been doing it on the forms. Once this computer program came out, I still did not want to make the change. Every time I would get a visit from the Food Program the ladies would ask me if I was sure I did not want to change, they thought I would really like it. For a few years I still used the paper forms and finally I decided I would try the computer software and if I didn't like it I could always go back to my old way. Oh my goodness. I absolutely loved it. Why did I not do it sooner..Duh It just made the whole process of doing the Food Program so much easier and less time consuming. I though it was great. There is always room for improvement. Who knows maybe the cons I listed above will one day be Incorporated into this software making it the "Perfect" program.

Pros

Very easy to learn. If certain things on the page are not right you can't go on. Once you get the hang of it. The whole process of doing your daily work is a breeze. Only taking a few minuets of your time each day.

Cons

I think the thing I like least is that it doesn't tell you more of what you are doing wrong. Example: If you accidentally marked too many kids for that certain day, or if you didn't mark that you didn't feed a whole wheat bread for that particular day although you always do but may have miss marked it , if a child is marked down but is not usually there on that certain day. I think that if it would tell us these things there would be less mistakes on the error and summary reports. Overall its a great program

Holly
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Weekly for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 0.0 /10

Do Not Waste Your Money

Reviewed on 1/7/2019

Entering Meals and Expenses, great. Payment system, is horrible. They do nothing to help fix the...

Entering Meals and Expenses, great. Payment system, is horrible. They do nothing to help fix the problem.

Pros

I like the accounting software to keep track of my expenses. My problem is with the payment system and customer service.

Cons

I have been using the e-pay system for 4 weeks. It only worked twice. My invoices are sent out on Friday and my deposits reach the bank on Thursday. That is a long time in my opinion. I could deal with this if I actually got paid. My parents are set up for auto pay and I pay the transaction fee for them. This is the second time that the KidKare/Epay system had a "problem" and no auto payments went through so I did not get paid. With a holiday this week, I probably will not get paid until next Monday. This is unacceptable. I will be switching back to Brightwheel. They were never late, had a faster turnaroud time, and I never had an issue with getting paid. I was assured this is very rare but I don't believe that. And they make it out to be so easy to fix by parents sending checks or clicking autopay which takes time for all of us.

Verified Reviewer
Overall rating
  • Industry: Education Management
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

Kidkare review from Karlyn's Little Blessings

Reviewed on 3/1/2019

Overall I love the website and everything it offers i just wish there were a few improvements to...

Overall I love the website and everything it offers i just wish there were a few improvements to make it faster to log everything for the day and create menus.

Pros

i love how easy it is to use and navigate through the website for the most part. I use quick books for my payroll but it is extremely complicated to create invoices and log everyday expenses for my business and that is why I have chosen to continue to use kidkare.

Cons

I would say that there are a few things that are little complicated and not very user friendly, like creating a custom menu to use every month, it takes entirely way to long to create, and trying to figure out how to reuse a menu every month is a little complicated as well. it seems like every time i try to re use a menu for the next month it always skips days and i have to go in and fill in the blanks.
I also wish that there was a way to automatically check every child in for a meal that way i am not having to click on each individual child and then if there is one child that was not there for that meal i could just unclick their name.
When trying to send in a report for the month it can take all day to even send it in because the website seems to shut down.

Renita
Overall rating
  • Industry: Primary/Secondary Education
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Didn't want to make the change.

Reviewed on 13/12/2018

With KidKare I am able to produce menu's, accounting reports, financial reports, parents statements,...

With KidKare I am able to produce menu's, accounting reports, financial reports, parents statements, and the best thing yet detail reports for my tax consultant which I use to do on Excel. I know I am very pleased using the system. I can even use the system on my cell while taking a break during a meeting away from my facility - convenience is everything!

Pros

When I switched from Minute Menu I was terrified that this new system would be a nightmare to use, learn, and manipulate to fit my program. Little did I know after using the software that I would love it even more than Minute Menu. Yes there were some glitches in the beginning, but customer service was dead on it and cleared problems asap. Once I learned how to operate the system I was out training other providers that were as terrified as I was.

Cons

When printing a menu I have too much wasted white space even after clicking on the arrow to hide the drop-down questions of which report to print. I do miss under the child's information Minute Menu would show the years and months age

Showing 5 reviews of 522 Read all reviews

KidKare FAQs

Below are some frequently asked questions for KidKare.

KidKare offers the following pricing plans:

  • Starting from:
  • Pricing model: Free Version, Subscription
  • Free Trial: Not Available

KidKare offers a free trial of 30 days, after which the software can be availed for specific modules, outlined below: KidKare Accounting: $9.95 per month, $99 per year KidKare Food Program: $99 per month

KidKare has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

KidKare supports the following languages:

English

KidKare supports the following devices:

KidKare integrates with the following applications:

1CoreSolution, Procare Solutions

KidKare offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for KidKare.