KidKare

Childcare platform for home providers and daycare centers

About KidKare

KidKare is a childcare platform that allows home providers, daycare centers, and food sponsors to manage meal programs, claims processing, and accounting operations. It enables businesses to record children’s attendance and automatically calculate the Child and Adult Care Food Program (CACFP) claims in accordance with federal and state regulations.

Organizations can send enrollment forms to parents, create new records with details including name, birth date, or assigned classrooms, and determine children’s eligibility for meal benefits. Managers can create daily, weekly, and monthly meal plans, configure food combination rules, edit menu templates, and export food lists in XLSX format. Using KidKare’s self-service portal, parents can access a child’s class schedules, make fee payments via credit or debit cards, and filter invoices by name or date range from the database.

KidKare lets sponsors track attendance, meal counts, and food expenses to facilitate CACFP reimbursement. Administrators can grant access permissions to specific staff members and create vendor records with details including name, address, or contact number. Other features of the software include reporting, receipt generation, scheduling, and menu management.

Devices

Business size

S M L

Images

KidKare add child details
KidKare child enrollment
KidKare eForms
KidKare meal scheduling
KidKare meal planning
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KidKare video
KidKare screenshot: KidKare add child details KidKare screenshot: KidKare child enrollment KidKare screenshot: KidKare eForms KidKare screenshot: KidKare meal scheduling KidKare screenshot: KidKare meal planning

Features

Total features of KidKare: 43

  • API
  • Access Controls/Permissions
  • Accounts Payable
  • Attendance Management
  • Attendance Tracking
  • Audit Management
  • Automatic Billing
  • Billing & Invoicing
  • Calendar Management
  • Claims Management
  • Class Scheduling
  • Communication Management
  • Compliance Management
  • Customisable Forms
  • Customisable Templates
  • Data Import/Export
  • Electronic Payments
  • Enrollments/Onboarding
  • Event Calendar
  • Expense Claims
  • Expense Tracking
  • Filtering
  • Forms Management
  • Immunisation & Allergy Tracking
  • Invoice Management
  • Invoice Processing
  • Meal / Nutrition Management
  • Member Database
  • Mobile Access
  • Payment Processing
  • Personalisation
  • Print Management
  • Receipt Management
  • Records Management
  • Recurring/Subscription Billing
  • Registration Management
  • Reporting & Statistics
  • Role-Based Permissions
  • Search/Filter
  • Self Check-in/Check-out
  • Self Service Portal
  • Tax Management
  • Vendor Management

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QuickBooks Desktop Enterprise

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QuickBooks Online Advanced

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Reviews

Overall rating

4.7 /5
(513)
Value for Money
4.5/5
Features
4.5/5
Ease of Use
4.6/5
Customer Support
4.5/5

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Showing 5 reviews of 513
Cheryl W.
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Love being able to record my childcare meals online

Reviewed on 2/1/2019

I love my experience as far as my child care business goes. I have not used the accounting software...

I love my experience as far as my child care business goes. I have not used the accounting software but I am considering signing up for that.
As I stated, the customer service side is the only downfall so far. I haven't had to use the customer service for a while so I hope it has improved.

Pros

I love the ease and availability on different devices to record my meals and attendance.

Cons

Customer service is very slow when you do need help...it takes days and sometimes weeks to get no answer most times. Very frustrating to say the least.

Nancy P.
Overall rating
  • Industry: Education Management
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Good program but needs invoice change

Reviewed on 29/8/2020

Pros

Easy to use, convenient, stores all kids that have been enrolled, report features are nice.

Cons

The main one for me in the invoicing. I do not send invoices to my parents or have any need to. I would love to have the option of just recording the payments. I hate creating invoices only to record a payment and the feature of reoccurring invoices is great if you receive the same amount from a parent every month which I don't

Deshonda J.
Overall rating
  • Industry: Education Management
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Easy and Inexpensive

Reviewed on 16/4/2021

Overall it has been a great experience with KidKare. From planning meals to the accounting feature.

Overall it has been a great experience with KidKare. From planning meals to the accounting feature.

Pros

The different features such as expense tracking, invoicing, and printing off the reports.I like the ability to copy meals from one week to the next. This is good if you have alternating menus.

Cons

Since I have been using the software, it has helped me in my business. I currently do not have any cons.

Melissa H.
Overall rating
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 0.0 /10

Disappointing, abysmal performance

Reviewed on 18/1/2018

electronic reporting to CACFP

electronic reporting to CACFP

Pros

Web based application you can access from any device, simple data entry Nothing else to say good about this product, however, there aren't enough characters in the con category

Cons

Providers were forced to switch to this new program no later than October 2017. Once switched you quickly find that multiple features we had access to in Minute Menu were no longer available. On top of that, not all the reports work correctly, payments are not processing on time, not all invoices generate appropriately, parents have been double invoiced, parents were sent invoices from providers in other states with other children's names, child care rate, the providers name, address, and EIN number. There's also been instances of data being dropped out of the program that had been previously saved by the provider. The customer service is best described as non existent. It may take MONTHS for them to respond to a help ticket, that is if they respond at all. You will also find that your help tickets will get "closed" with zero communication and without the issue being resolved. We have been assured that the issues would get better, but in fact, the issues seem to be coming more and more regularly. This company absolutely does not provide what they promised or what we are paying for. IF you choose to use this program you will find yourself spending extra time re-entering information you've already input, calming parents down about double bills, and most likely experience getting your money late on a regular basis. There are other programs out there, I would suggest you find them because you will find nothing but frustration with KidKare.

Isah A.
Overall rating
  • Industry: Education Management
  • Company size: 501-1,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 6.0 /10

Love having an option for me to record my childcare suppers on the web

Reviewed on 30/11/2020

By and large: I love my experience the extent that my youngster care business goes. I have not...

By and large: I love my experience the extent that my youngster care business goes. I have not utilized the bookkeeping programming yet I am thinking about pursuing that. As I expressed, the client support side is the main destruction up until this point. I haven't needed to utilize the client support for some time so I expectation it has improved.

Pros

I love the simplicity and accessibility on various gadgets to record my dinners and participation.

Cons

Customer administration is exceptionally moderate when you do require help...it takes days and once in a while weeks to find no solution most occasions. Extremely baffling no doubt.

Showing 5 reviews of 513 Read all reviews

KidKare FAQs

Below are some frequently asked questions for KidKare.

KidKare offers the following pricing plans:

  • Starting from:
  • Pricing model: Free, Subscription
  • Free Trial: Not Available

KidKare offers a free trial of 30 days, after which the software can be availed for specific modules, outlined below: KidKare Accounting: $9.95 per month, $99 per year KidKare Food Program: $99 per month

We do not have any information about KidKare features

KidKare has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

We do not have any information about what languages KidKare supports

KidKare supports the following devices:

KidKare integrates with the following applications:

OnCare, Procare Desktop

KidKare offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Chat

Related categories

See all software categories found for KidKare.