About My Music Staff

My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.

My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.

My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

Devices

Business size

S M L

Markets

Australia, Canada, Switzerland, Germany, United Kingdom, Ireland, Singapore, United States, South Africa

Supported Languages

Not provided by vendor

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

Images

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Features

Total features of My Music Staff: 28

  • ACH Payment Processing
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Course Management
  • Customisable Branding
  • Electronic Payments
  • Email Reminders
  • Event Scheduling
  • Invoice Management
  • Multi-Location
  • Online Registration
  • Practice Log
  • Progress Tracking
  • Registration Management
  • Reminders
  • Repertoire Management
  • Reporting & Statistics
  • Scheduling
  • Self Service Portal
  • Student Management
  • Student Portal
  • Tests/Assessments
  • Third Party Integrations

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4.5
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Reviews

Overall rating

4.9 /5
(478)
Value for Money
4.9/5
Features
4.7/5
Ease of Use
4.7/5
Customer Support
4.8/5

Already have My Music Staff?

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Showing 5 reviews of 478
Matthew B.
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Couldn't run my music school without it

Reviewed on 7/8/2019

Pros

It is extremely simple and easy to use. I only use the Students, Family and Calendar portions of it, and it serves well beyond what I need it for. So easy to view schedule and filter and organize it based on location, teacher, student, etc. i LOVE , as do the parents, the 24-hour in advance automatic reminders auto-texted or e-mailed (your choice).

Cons

Besides a couple of very minor workflow impedances, it would be nice to integrate the calendar with an existing website, rather than only having the option to do so with the current website.

Alternatives Considered

Jackrabbit Music

Reasons for Choosing My Music Staff

Google Sheets became too cumbersome as our school grow, and I wanted something that the families/students could also access directly

Switched From

Google Sheets

Reasons for Switching to My Music Staff

Jackrabbit just didn't seem to fit as well as MyMusicStaff
Caitlin S.
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

The Best Software on the Market

Reviewed on 25/3/2021

Excellent. I recommend them to all my friends who are also music teachers.

Excellent. I recommend them to all my friends who are also music teachers.

Pros

Honestly, there are too many to list. Here are a few: the automation features in invoicing and scheduling save me hours of work, I love that I can have multiple teachers on a single account, I love the student portal and practice log feature.

Cons

Any time I’ve felt that something could be improved upon I’ve written to the company and they’ve been very helpful every time.

Kate C.
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

A Wonderful Company and A Game Changing Service

Reviewed on 22/12/2021

I'm also deeply impressed with the customer service. The team has helped me more than once to solve...

I'm also deeply impressed with the customer service. The team has helped me more than once to solve problems I made myself, and they've done so with courtesy and speed. I'm grateful to them!

Pros

My Music Staff was recommended to me by a fellow music teacher as a way to tame the chaos of running a music teaching business with separate billing, scheduling, and student management systems. Boy, was she ever right! Using MMS has upgraded my business dramatically and saved me so much time and energy. Students now access their Zoom links easily from within the student portal. Bills go out automatically and are paid without fuss (and parents prefer the automatic billing, too). I also love that I can build a library of online resources for my students and refer them to it rather than needing to send the same music and songs over and over again. Honestly, using MMS has been a total game-changer for me and I'd recommend it to any music teacher with 100% enthusiasm.

Cons

It does take some time to learn the system and to input all of your students' info - but it's worth it.

Laurice V.
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Review

Reviewed on 23/2/2021

Overall it has been good. Customer Service is quite quick once you get matched with a member. The...

Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field

Pros

I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.

Cons

It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.

Irma J.
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

My Music Staff review first year

Reviewed on 1/10/2021

I definitely have been having a great experience with My Music Staff. Especially their actual staff...

I definitely have been having a great experience with My Music Staff. Especially their actual staff members. I spoke with [SENSITIVE CONTENT] recently and she did a phenomenal job at helping me fix my accounting issues and invoicing issues. She was very easy to talk to you she listened to my concerns and questions that I had and took time to teach me how to fix my accounting problems. I had several students accounts that had it inputs put in the wrong way for discounts etc. and she was able to quickly spot what the problems were as well as allow me the time to fix them and explain why not to do what I did before and how to properly and put the information I need to moving forward and why. I told her I think it would be nice if My Music Staff will give her a bonus to make videos on how to create invoices and teaching users how to utilize accounting and how all of the features work together to help balance out the accounting page and create invoices all of the ends and outs! She would be great at that as well!

Pros

It’s really kind of hard to pinpoint what specifically I like because there’s a lot of features that I do like such as being able to schedule, pull reports, upload videos for our students, upload link sent of the learning material for our students, payroll etc

Cons

I don’t like that I’m not able to use PayPal and stripe at the same time to except payments. I do have parents who like to pay through PayPal as well but I have to utilize a different source to receive those payments because only stripe or PayPal can be used one at a time. I wish that it was also a lot easier to understand how to utilize the invoice an account features. I have gotten pretty confused and had to call in and ask questions several times in order to really get the hang of it. It can be a bit confusing without that additional coaching to understand how to bill clients. I’ve had moments where my numbers were off because I gave an additional discount or I build them incorrectly and didn’t understand how I did it or why.

Response from Port 443

Hi Irma, thanks for a great review! We actually do have a number of tutorial videos already, including ones that go over various parts of invoicing. We also have a Getting Started Guide on our website that goes over how all of the features work together :)

Showing 5 reviews of 478 Read all reviews

My Music Staff FAQs

Below are some frequently asked questions for My Music Staff.

My Music Staff offers the following pricing plans:

  • Starting from: €11.95/month
  • Pricing model: Subscription
  • Free Trial: Available

My Music Staff is offered at $12.95 per month. A 30-day free trial is available.

My Music Staff has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

We do not have any information about what languages My Music Staff supports

My Music Staff supports the following devices:

My Music Staff integrates with the following applications:

Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings

My Music Staff offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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