About My Music Staff

My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.

My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.

My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

Business size

S M L

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Canada, Switzerland, Germany, United Kingdom, Ireland, Singapore, United States, South Africa

Supported Languages

Not provided by vendor

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

Images

My Music Staff Software - 1
My Music Staff Software - 2
My Music Staff Software - 3
My Music Staff Software - 4
View 5 more
My Music Staff video
My Music Staff Software - 1
My Music Staff Software - 2
My Music Staff Software - 3
My Music Staff Software - 4

Features

Total features of My Music Staff: 28

  • ACH Payment Processing
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Course Management
  • Customisable Branding
  • Electronic Payments
  • Email Reminders
  • Event Scheduling
  • Invoice Management
  • Multi-Location
  • Online Registration
  • Practice Log
  • Progress Tracking
  • Registration Management
  • Reminders
  • Repertoire Management
  • Reporting & Statistics
  • Scheduling
  • Self Service Portal
  • Student Management
  • Student Portal
  • Tests/Assessments
  • Third Party Integrations

Alternatives

Jackrabbit Music

4.5
#1 Alternative to My Music Staff
Jackrabbit Music is a cloud-based music school management tool with scheduling, accounts receivable, POS, student...

17hats

4.4
#2 Alternative to My Music Staff
17hats helps freelancers and small businesses manage projects, marketing, contracts, accounting, online payments, and...

Google Calendar

4.8
#3 Alternative to My Music Staff
Easily check Google Calendar and add new events from websites you visit. Get a button on your browser toolbar that you...

Mimir Classroom

0
#4 Alternative to My Music Staff
Mimir Classroom is a cloud-based learning management system that provides instructors with the tools they need to ...

Reviews

Overall rating

4.9 /5
(501)
Value for Money
4.8/5
Features
4.7/5
Ease of Use
4.6/5
Customer Support
4.8/5

Already have My Music Staff?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Write a Review!
Showing 5 reviews of 501
Matthew
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

Couldn't run my music school without it

Reviewed on 7/8/2019

Pros

It is extremely simple and easy to use. I only use the Students, Family and Calendar portions of it, and it serves well beyond what I need it for. So easy to view schedule and filter and organize it based on location, teacher, student, etc. i LOVE , as do the parents, the 24-hour in advance automatic reminders auto-texted or e-mailed (your choice).

Cons

Besides a couple of very minor workflow impedances, it would be nice to integrate the calendar with an existing website, rather than only having the option to do so with the current website.

Alternatives Considered

Jackrabbit Music

Reasons for Choosing My Music Staff

Google Sheets became too cumbersome as our school grow, and I wanted something that the families/students could also access directly

Switched From

Google Sheets

Reasons for Switching to My Music Staff

Jackrabbit just didn't seem to fit as well as MyMusicStaff
Larisse
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Does everything you need for a great price

Reviewed on 17/2/2022

I've found that the software fits my needs. I have looked around extensively to see if there is...

I've found that the software fits my needs. I have looked around extensively to see if there is anything out there better and currently there isn't. There are similar platforms but they are more expensive. I also like how it specifically caters to music teachers rather than a generic software for all industries.

Pros

It does everything I need it to do in terms of scheduling, billing and expenses and has other features that I use sometimes such as lesson notes, file sharing, newsletters and lending library. It also has a website included, blog and online signup.

Cons

It would be good if students were able to edit/comment on their lesson notes. Also if there could be a blog or newsletter that is not public but only accessible by your clients with the ability for them to comment.

Ossama
Overall rating
  • Industry: Music
  • Company size: 11-50 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

A reliable co-worker

Reviewed on 29/6/2022

Overall, it is a very useful product and we have been using it for more than 6 months. We definitely...

Overall, it is a very useful product and we have been using it for more than 6 months. We definitely see a lot of benefits in process simplification as well as tracking and reporting.

Pros

Scheduling and attendance tracking are done for a music school and the attendance result has all the possible iterations. The student notes and lesson tracking is amazing and has been very helpful. Possibility to group students by family is also very useful.

Cons

Multiple locations : Accounting can not be split over locations.
Family account : no display of balance in terms of lessons (only amount)
Retention report : Figures include Trial, Waiting List, and Lead. Retention per teacher is not accurate.

Verified Reviewer
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 0.0 /10

Looks great on the website, doesn't it?

Reviewed on 15/4/2022

I was SO excited to find this service. But I've been SO disappointed in them, and can't wait to...

I was SO excited to find this service. But I've been SO disappointed in them, and can't wait to transfer everything to a new service later this year.

Pros

MMS promises to handle all of your music studio needs, from scheduling to billing to communications, and indeed, it has modules for all of those plus repertory records, lending library management, downloadable/playable resources, and even mileage. So if you want software that LOOKS like it does everything, you've found it!

Cons

None of these modules seem actually to have been tested by actual music teachers. Scheduling is ridiculously complicated, especially when students want to cancel or reschedule. Billing leads to a minimum of five confused emails from parents each month because of MMS's bizarre policies regarding past-due payments and account balances. Emails cannot be sent to students and parents simultaneously—they're automatically BCC'ed, leading to confusing message threads and miscommunications. Even the lesson notes and blog features are poorly handled—they don't auto-save, so an accidental tab closure can lead to the loss of an entire lesson's worth of notes, and formatting is bizarrely non-standard. (Don't even think about cutting and pasting.)

Alternatives Considered

17hats

Reasons for Choosing My Music Staff

Looking for an "all-in-one" solution

Switched From

FreshBooks and Acuity Scheduling

Reasons for Switching to My Music Staff

Liked the user interface better.
Caitlin
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Game changer!

Reviewed on 2/6/2022

My overall experience has been amazing. The customer service reps are so kind and helpful, and the...

My overall experience has been amazing. The customer service reps are so kind and helpful, and the software itself has given me all I need to run my flute studio in one website.

Pros

I really like how many features are included with this software, it really is mindblowing.

Cons

Nothing! I like everything about this software.

Showing 5 reviews of 501 Read all reviews

My Music Staff FAQs

Below are some frequently asked questions for My Music Staff.

My Music Staff offers the following pricing plans:

  • Starting from: €11.95/month
  • Pricing model: Subscription
  • Free Trial: Available

My Music Staff is offered at $14.95 per month. A 30-day free trial is available.

My Music Staff has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

We do not have any information about what languages My Music Staff supports

My Music Staff supports the following devices:

My Music Staff integrates with the following applications:

Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings

My Music Staff offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for My Music Staff.