About My Music Staff

My Music Staff is a cloud-based music school management software designed to help private teachers and music studios handle students, lessons, invoices, payments, attendance, expenses, billing, and more. Managers can send text messages to remind students and parents about scheduled lessons or events and generate weekly, monthly, annual, or custom invoices.

My Music Staff allows private teachers to record and track attendance, add notes to lessons, and accept payments from customers via credit cards, automated clearing house (ACH), bank transfers, cash, and cheques. Administrators can generate reports to gain visibility into sales tax, expenses, billed hours, student retention, completed lessons, and payroll, among other metrics, and export them into PDF or Microsoft Excel format. It provides a self-service portal, which can be used by parents and students to view upcoming lessons, monitor attendance, access invoice details or teachers' contact information, and cancel booked sessions. School administration can also store student information including contact details, attendance, lesson notes, practice time, and repertoire in a centralized repository.

My Music Staff facilitates integration with various video conferencing, calendar, website building, and payment processing applications such as PayPal, Stripe, Zoom, Wix, Skype, Weebly, and more. Music studios can also organize schedules for lessons, recitals, or other events by grouping teachers based on instruments or locations.

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

Australia, Canada, Switzerland, Germany, United Kingdom , Ireland, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

€11.95/month

  • Free Version
  • Free Trial
  • Subscription

Top 5 alternatives to My Music Staff

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Features

Total features of My Music Staff: 28

  • ACH Payment Processing
  • Attendance Management
  • Attendance Tracking
  • Billing & Invoicing
  • Calendar Management
  • Calendar Sync
  • Class Management
  • Class Scheduling
  • Course Management
  • Customisable Branding
  • Electronic Payments
  • Email Reminders
  • Event Scheduling
  • Invoice Management
  • Multi-Location
  • Online Registration
  • Practice Log
  • Progress Tracking
  • Registration Management
  • Reminders
  • Repertoire Management
  • Reporting & Statistics
  • Scheduling
  • Self Service Portal
  • Student Management
  • Student Portal
  • Tests/Assessments
  • Third Party Integrations

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Reviews

Overall rating

4.8 /5
(523)
Value for Money
4.8/5
Features
4.7/5
Ease of Use
4.6/5
Customer Support
4.8/5

Already have My Music Staff?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 523
Susan
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

I couldn't teach so many students without My Music Staff

Reviewed on 12/9/2018

As I wrote above, all the administration and accounting is taken care of, leaving me time to teach...

As I wrote above, all the administration and accounting is taken care of, leaving me time to teach more students and more hours. I also appreciate the responsive staff, who have always taken care of any wrinkles in the system or any of the problems I might be having within a very short space of time.

Pros

It covers every single part of running a successful teaching practice. It takes care of my scheduling, it streamlines weekly practice assignments, it has a practice log for students, it lists repertoire completed and ongoing with performance dates, it keeps my accounting in order, it makes my income tax return easy, it gives out student tax receipts, it lists student names and addresses so families can contact each other if they need to exchange lessons, it handles lesson cancellation and make-up lesson registration without my having to be involved, it makes emailing notices a piece of cake, and......... I could go on and on. It even has features that I hadn't thought of to make my life as a piano teacher easier and also better organized. Unlike any other online service I've ever used, whenever there's a question or problem, the support staff answer and solve it within 2 or 3 days. They have even redesigned parts of the program when I've raised a problem. The staff at My Music Staff are dedicated to providing us with the best program possible, and review and update features on an ongoing basis. Without My Music Staff, I couldn't possible have taken on the high number of hours of teaching I now enjoy. Time spent on administration is now minimal, and I can spend my time doing what I really love - teaching!

Cons

Very small little things that I haven't even bothered to message in. One is that the assignment notes are linked to the name of the event, so when for example Lucy comes for an extra lesson, which is ID'd as an extra lesson, the practice notes will transfer from Lucy's last extra lesson, not from her last regular lesson. Similar thing happens when the student comes for a make up lesson - the notes that come up are from their last make up lesson, which might have been six months ago. I have to go in to the last regular lesson, copy, then back to the make up lesson and paste. Then do the same thing again to transfer the notes from the make up lesson to the NEXT regular lesson. The second thing that comes to mind is that students cannot enter their repertoire themselves, unless it's already on the studio list of repertoire. But I can see that it's probably been changed this way to rule out mistakes the student might make (spelling, opus number, length of piece etc.) I can't think of anything else. Oh yes - I don't really like having to go to Facebook if I have a question. I preferred getting an answer from the support staff, rather than multiple suggestions as to how I might.......... from other users.

Response from Port 443

Hey Susan! Thanks for the great review. Right now, you have "Find past lesson notes for events in the same Event Category only" enabled. Here's how to change that:

1. Click "Settings" in the top right-hand corner and select "My Preferences".
2. From the "Personal" tab, scroll to the very bottom.
3. Uncheck "Find past lesson notes for events in the same Event Category only".
4. Click "Save".

Now, the lesson notes will copy forward from their last lesson regardless of the event category :)

Cody
Overall rating
  • Industry: Music
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

If You Have a Music Studio, You Need This!

Reviewed on 14/11/2018

If you run a music studio of any type, you need this software. There are far too many details with...

If you run a music studio of any type, you need this software. There are far too many details with scheduling and book keeping for you to do it by yourself. This software has helped me keep track of any and all students at any one time. It has helped me automate many lessons and recital schedules among other things. It helps all teachers at our studio keep attendance records up to date for all students. This is just a bit about what you can do with My Music Staff.

Pros

I love the fact that my studio found this software. I have been given the responsibility of being the studio manager for a piano studio in California. I love the calendar feature where you can filter different teachers, studios or student lists. My organization runs three studios, one in California and two on the East coast. I love the ability of emailing straight from the application. It allows me to keep in touch with all students, parents and teachers at any time.

Cons

Sometimes, the technology does get hard sometimes and the scheduling portion can have glitches and put scheduling in the wrong place. Sometimes I have trouble organizing with the app. There are issues with scheduling conflicts at the studio when the times don’t overlap. That could stand to have some updating.

Response from Port 443

Hey Cody! Thanks for the great feedback :)

It looks like your studio has conflict detection disabled. To enable this feature:

1. Click "Settings" in the top right-hand corner and select "Studio Settings".
2. From the "Options" tab, click "Check for scheduling conflicts when adding/editing calendar events".
3. Scroll to the bottom and click "Save Options".

If you need a hand, we're here to help! Our team can be reached at [email protected] or by phone at 1-888-732-6134.

Laurice
Overall rating
  • Industry: Music
  • Company size: 2-10 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

Review

Reviewed on 23/2/2021

Overall it has been good. Customer Service is quite quick once you get matched with a member. The...

Overall it has been good. Customer Service is quite quick once you get matched with a member. The Support centre and Pinterest links and How-To's are done very well. Not the mention the lovely additional bits like Social Media Calendar and worksheets for the kids is so lovely! And helpful!
I really like using it every day personally and so do my Staff. But my students, not so much. It's only easy to use when you are using it for a couple hours a day like me, otherwise its a total mind field

Pros

I like the amount of customisation. The calendar Sync. The website functionality and the Families & Invoicing section.

Cons

It is not user friendly for the public. It is far too complicated for my business. For example if someone wants to sign up for a course they have to go through Student Portals. Log In. Emails. Setting it up. Saving it to the Homepage. Then they cant pay immediately they have to wait for an invoice and then log in again and finally enter their bank details. I am im discussions of discontinuing with this software. While it has great benefits for Admin it really is too complicated for the public and inviting new customers in. Therefore it is not for us in the long term.

Daniel
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for Free Trial
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 9.0 /10

A musician in order

Reviewed on 24/9/2018

Pros

Are you a musician, do you love to teach, and be a responsible person with your students? Then MyMusicStaff is your necessary tool. Sometimes, a physical agenda is not so useful to be well organized, in addition to only fulfilling the function of scoring, exposing itself to be able to erase the information or not be readable any annotation. Being in the 21st century, it is necessary to use modern tools that help us to have a well-structured planning that is very useful for the teacher (musician), as well as for his students.
With MyMusicStaff manage your agenda, your students, your bills and much more, and most importantly, it can be taken with you from any electronic device. It also has the ability to run all day, if you need to write something down immediately.
As if that were not enough, MyMusicStaff gives you the possibility to show yourself through the creation of your own virtual page, where you can expose all the musical courses you do, and above all, your brand.
Although the application is paid, you have the possibility to try it for 30 days, and you will see that if you are a music teacher, it will be a vital tool for your day to day life.

Cons

The only detail against this application could have is a platform full of options. It does not seem to be a negative detail, but for people who are not used to these types of tools, they may be overwhelmed by having multiple options without knowing what is used in many cases. For tantom this application is aimed more at contemporary adults who want to live their organized life through a virtual portal. Of rest, 100% recommended.

Emily
Overall rating
  • Industry: Music
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Ease of Use
  • Likelihood to recommend 10.0 /10

Excellent Software for Studio Management

Reviewed on 31/3/2022

MMS has made managing my studio extremely easy. When I first started on my own, I was using Google...

MMS has made managing my studio extremely easy. When I first started on my own, I was using Google Calendar and various notebooks to track scheduling, payments, attendance, etc. I tried out a couple other ways to manage my studio, but MMS was the one I came back to for its ease of use and every feature I was looking for.

Pros

Easy to set up and use, inexpensive, packed with features, does everything I need to keep my small piano studio running smoothly! I don't use all of the features, but what I do use is fantastic.

Cons

Sometimes the space to enter lesson notes freezes up or glitches out. Aside from that, I haven't found anything glaring.

Alternatives Considered

Google Calendar

Reasons for Choosing My Music Staff

Music Teacher's Helper was too clunky, and getting it set up was slightly intimidating.

Reasons for Switching to My Music Staff

Ease of use and pricing
Showing 5 reviews of 523 Read all reviews

My Music Staff FAQs

Below are some frequently asked questions for My Music Staff.

My Music Staff offers the following pricing plans:

  • Starting from: €11.95/month
  • Pricing model: Subscription
  • Free Trial: Available

My Music Staff is offered at $14.95 per month. A 30-day free trial is available.

My Music Staff has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

My Music Staff supports the following languages:

English

My Music Staff supports the following devices:

My Music Staff integrates with the following applications:

Google Calendar, PayPal, Squarespace, Stripe, Weebly, Wix, WordPress, Zoom Meetings

My Music Staff offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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