webexpenses
webexpenses
About webexpenses
Webexpenses is a leading global provider of cloud-based expense management and invoice processing software, trusted by businesses of all sizes. Our full-featured web and mobile applications transform financial workflows by automating manual processes, improving efficiency, and providing real-time insights. With Webexpenses, you can reduce travel and entertainment costs by up to 25% and ensure compliance with built-in policy enforcement and error checks.
Our software suite includes mobile expense apps, digital receipt processing, mileage tracking, credit card integrations, petty cash management, and advanced reporting tools. Additionally, we offer travel management, payment processing, invoice automation, and audit capabilities—all fully integrated with your existing ERP systems for seamless data synchronization and workflow efficiency.
We prioritise customer satisfaction, which is why we boast a 99% retention rate. With 24/6 world-class support across the UK, US, and Australia, Webexpenses stands out for its commitment to client success.
The software has a range of features including; mobile expenses app, digital receipts process, mileage
expense tracking, credit card integrations, petty cash management, reporting and tracking, software integrations, configurations and set-up and security. We also offer additional new services such as travel management, payments, invoice management and audit.
The customer comes first at Webexpenses, it's one of the reasons we have a retention rate of 99%. Our world class customer service and the award-winning client support team ensure Webexpenses stands out amongst the rest.
Pricing starting from:
Not provided by vendor
- Free Version
- Free Trial
- Subscription
Key benefits of webexpenses
1. Real-Time Receipt Scanning and Mileage Tracking: Capture and manage receipts and mileage instantly using the mobile app, ensuring accuracy and convenience on the go.
2. Report Automation: Simplify the creation and submission of expense reports with automated workflows, reducing administrative burden.
3. Enhanced Compliance: Maintain compliance with built-in policy controls and automated checks, ensuring adherence to company and regulatory standards.
4. Visibility and Cost Control: Gain detailed insights into employee spending patterns, helping to identify cost-saving opportunities and improve budgeting.
5. Seamless Integration: Connect seamlessly with your existing ERP and financial systems for streamlined data synchronisation and enhanced workflow efficiency.
6. Secure Payments: Simplify and secure your payment processes with integrated payment solutions, enhancing cash flow management and reducing manual tasks.
7. Customisable Solutions: Tailor the platform to meet your specific business needs, ensuring a personalised and effective expense management experience.
8. Global Support: Benefit from 24/6 in-house support across the US, UK, and Australia.
Typical Customers
- Freelancers
- Small Businesses (2-50)
- Mid-size Companies (51-500)
- Large enterprises (500 and more)
Deployment
- Cloud-based
- On-premise
Supported Languages
English
Pricing starting from:
Not provided by vendor
- Free Version
- Free Trial
- Subscription
Images
Features
Total features of webexpenses: 52
Alternatives
Selenity Expenses
NetSuite
Merit Payroll
Breathe
Reviews
Already have webexpenses?
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- Industry: Retail
- Company size: 51–200 Employees
- Used Monthly for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Likelihood to recommend 10.0 /10
Webexpenses Review from a USER after 2+ Years of Use
Reviewed on 4/7/2024
Have used this now for over 2 years and it is far superior to other sites we have used, be it...
Have used this now for over 2 years and it is far superior to other sites we have used, be it easier and the data you can get from it is excellent.
Pros
Easy to operate and supply all the information along with receipts to Head Office. It even tells you if you have submitted a receipt twice.
Cons
Uploading receipts can be a bit clunky and could be done from the main screen.
- Industry: Pharmaceuticals
- Company size: 1,001–5,000 Employees
- Used Weekly for 1+ year
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 10.0 /10
Great Expense Tool
Reviewed on 4/7/2024
Pros
it's quick and easy to use, great options to select from
Cons
I think the mileage map shouldn't pick the shortest route at every point- it's very rare that route has been used- think there should be a 10 mile overage allowance before it's marked as red
- Industry: Veterinary
- Company size: 51–200 Employees
- Used Weekly for 2+ years
-
Review Source
Overall rating
- Ease of Use
- Likelihood to recommend 5.0 /10
Webexpense Review
Reviewed on 4/7/2024
Overall experience is good but I think some features could be improved to make it quicker and more...
Overall experience is good but I think some features could be improved to make it quicker and more automated for the user.
Pros
The mobile app and the desktop link well. The automatic search of receipts has improved significantly over the last couple of years.
Cons
It would be great if some of the tabs automatically populated fields from past entries such as the attendees tab.
- Industry: Education Management
- Company size: 51–200 Employees
- Used Weekly for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Web Expenses user
Reviewed on 4/7/2024
In general it works well.
The reminder to submit comes too late in the month for my company, so the...
In general it works well.
The reminder to submit comes too late in the month for my company, so the deadline has already passed when I get this.
Pros
Easy to use
Easy to add receipts
Fairly intuitive
Cons
Doesn't give actual amount claimed - this maybe the way the company have set it up.
The print summary does not include the hours claimed
- Industry: Insurance
- Company size: 10,000+ Employees
- Used Weekly for 6-12 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
Great System
Reviewed on 8/7/2024
Great, overall better than the old style of spreadsheets. Its clear to view from a YTD aspect also.
Great, overall better than the old style of spreadsheets. Its clear to view from a YTD aspect also.
Pros
ease of use and vey easy to see the status of expenses, and the total YTD it gives
Cons
can be clunky at times but a bit of patience and you'll get there
webexpenses FAQs
Below are some frequently asked questions for webexpenses.Q. What type of pricing plans does webexpenses offer?
webexpenses offers the following pricing plans:
- Pricing model: Subscription
- Free Trial: Available
The Webexpenses solution can be configured to your exact requirements. Pricing is based on number of active users submitting expenses a month and the features your business requires. Users can make unlimited claims for a fixed fee. Monthly prices do not include configuration fees. There are no long term contracts just a 90 day notice period. Android and iPhone apps are available free of charge to Webexpenses clients.
Q. Who are the typical users of webexpenses?
webexpenses has the following typical customers:
2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does webexpenses support?
webexpenses supports the following languages:
English
Q. Does webexpenses support mobile devices?
webexpenses supports the following devices:
Android (Mobile), iPhone (Mobile), iPad (Mobile)
Q. What other apps does webexpenses integrate with?
webexpenses integrates with the following applications:
Acumatica Cloud ERP, Dynamics 365 Business Central, Infor Cloud ERP, Infor M3, JD Edwards EnterpriseOne, MRI Property Management, MYOB Business, NetSuite, QuickBooks Online Advanced, Reckon One, SAP Business One, SAP HANA Cloud, Sage 200, Sage Accounting, Sage Intacct, Stampli, Xero
Q. What level of support does webexpenses offer?
webexpenses offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat
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