Gaia Workspace
About Gaia Workspace
The hybrid working model has become a popular trend. Nevertheless, arranging desks and shared spaces can be a challenging task. Fortunately, a smart solution can make hybrid workspaces more manageable and efficient. Gaia Workspace addresses this issue with its robust features, including:
- Visitor Management
- Room & Desk Booking
- Office Car Parking
- External Booking
- Approval
- Analytics
Gaia Workspace streamlines the room and desk reservation process and track the use of office space, as well as enhancing the employee experience. At GaiaDigits, we are committed to providing your workspace with the right solutions to ensure utilization rate, enhance productivity, and reduce costs.
Key benefits of Gaia Workspace
By streamlining your booking process and providing a productive workspace for your employees, Gaia Workspace improves your overall experience while also boosting space utilization rates.
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Reviews
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- Industry: Education Management
- Company size: 201–500 Employees
- Used Monthly for 6-12 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
One-stop solution for planning meeting online
Reviewed on 21/6/2022
Overall, we are very satisfied with the service they provided to us.
Overall, we are very satisfied with the service they provided to us.
Pros
Gaia has lots of things to offer. We have just used the meeting planning & space arrangement service from them. They have curated the perfect space for our meeting & make a beautiful meeting room for us. We can plan the meeting ahead. They provide updates on the event planning through notification. Both the client & our member were satisfied with the way to deal the matter for us. They are providing time-saving services & helping corporations to make complex tasks simple.
Cons
We have basically used a portion of the software. We have found that it is capable with more options to offer. We are satisfied with the service we have received in-room management for meeting.
Response from GaiaDigits
We are sorry that you are not fully satisfied with your experience. We are happy to hear more and improve our solution.
- Industry: Primary/Secondary Education
- Company size: 1,001–5,000 Employees
- Used Weekly for 1-5 months
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Easy to Set Up and Use
Reviewed on 14/7/2022
It has been very easy transition to Gaia Workspace. The support from the team has been amazing....
It has been very easy transition to Gaia Workspace. The support from the team has been amazing. They have worked with us every step of the way to ensure the product works the way we need it to. They are quick to respond and have made a great looking, easy to use product.
Pros
Setting up the software has been very easy, and while our IT team would have to manage our previous room booking software, It is easy enough to manage recourses that someone onsite would be able to handle it no problem.
Cons
We've struggled to find any meeting room booking software that meets our needs entirely, and with the product being relatively new there were some things missing initially.
Reasons for Choosing Gaia Workspace
PriceReasons for Switching to Gaia Workspace
They were eager to work with us to make the product function like we needed it to and they were very competitively priced.Response from GaiaDigits
Hello Mark, we are sorry that we didn't fully meet your needs. If you have more to share, we are happy to schedule a time with you.
- Industry: Nonprofit Organisation Management
- Company size: 2–10 Employees
- Used Monthly for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Usage of Gaia workspace first time
Reviewed on 17/11/2024
Pros
Its easy to use. It takes time but once you understand this software its easy to use.
Cons
It takes little bit more time understand each and every feature
- Industry: Government Administration
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Gaia - Quick, Easy and Reliable
Reviewed on 10/3/2022
Implementation team was knowledgeable, easy to work with and open to feedback. No negative...
Implementation team was knowledgeable, easy to work with and open to feedback. No negative feedback from staff or visitors - everyone quite likes the software.
Pros
The software was quickly implemented, easy to administer and easy for staff of all technical abilities to use. Visitors were fond of the QR code access to the wellness check-in process.
Cons
Not able to send an email to admin to remind them to check on status of staff entries - would like that daily or an emailed exception report to use. Data is available in the software - no push of the data.
Response from GaiaDigits
Hello Patricia, I am sorry that you weren't completely satisfied with your experience. We appreciate your feedback. If there is anything else you want to share, we are happy to schedule a time with you.
- Industry: Nonprofit Organisation Management
- Company size: 2–10 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 9.0 /10
Gaia Workspace helps non-profit organizations schedule their facilities
Reviewed on 10/8/2023
Pros
Excellent support and responsiveness to our needs. We have rooms used daily for meetings and social events in our non-profit housing complex by a variety of members who live in the facility and partner organizations who support our work. Different spaces require different approvals, have different equipment and configurations and some have restrictions on the number of times a single user or group can use them to ensure that more of our community can take advantage of the facilities. Not only can Gaia manage all these variables but it makes the overall process very easy to administer. We love the ability to customize our configurations, be able to show pictures of the spaces and integrate them with our website so that everyone can easily see our what we have to offer.
Cons
The user interface is intuitive and easy to use on the administration side, but it takes some understanding of how to configure the settings. Thankfully, the Gaia Workspace team is available and very helpful in supporting us whenever there are questions or things that need to be adjusted.
Gaia Workspace FAQs
Below are some frequently asked questions for Gaia Workspace.Q. What type of pricing plans does Gaia Workspace offer?
Gaia Workspace offers the following pricing plans:
- Pricing model: Free Version, Subscription
- Free Trial: Available
Gaia Workspace offers 30 days free trial for teams and creates an efficient and safe workspace: Basic Plan=Free Desk Feature Update=$5/month/desk Room Feature Update=$16/month/room Screening and vaccination=$1.8/month/user Please see feature details on our website.
Q. Who are the typical users of Gaia Workspace?
Gaia Workspace has the following typical customers:
11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Gaia Workspace support?
Gaia Workspace supports the following languages:
Chinese, English, French, Traditional Chinese
Q. Does Gaia Workspace support mobile devices?
Gaia Workspace supports the following devices:
Q. What other apps does Gaia Workspace integrate with?
Gaia Workspace integrates with the following applications:
Google Calendar, Microsoft Outlook
Q. What level of support does Gaia Workspace offer?
Gaia Workspace offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Chat
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