Expensify Overview
What is Expensify?
Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.
Expensify Overview
Pricing
Pricing options
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
Expensify Features
Media
Expensify Reviews
Expensify Reviews
Awesome software!
Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when there are errors.
Expensify Expense Tracking
I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.
Smoothest expense reporting software ever
Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.
Expensify overcharges for their "Corporate" platform and becomes useless once your bank feed...
Was ok and saved time, before it broke.
Super Easy to Use but Wish Quickbooks Integration Was Better
Use it to capture all expenses among our team. Works great on business trips. No more receipts stuffed into a suitcase on the way home. Does a good job of importing chart of accounts from Quickbooks. Easy to set rules (i.e. must have receipt for expenses above $25). Helpful having 4 options to add new expense - photo, email to [email protected], upload receipt file, manually create. Great digital record capturing photos of all receipts. Nice to only pay per active user per month.
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Awesome software!
Pros
As an approver of expenses, it is easy to reject wrongly submitted lines and tell the staff why. It is easy to approve and reimburse! They work hard to keep all major credit cards connected.
Cons
While it would be nice, it is hard to connect to every possible credit card and bank. My personal bank credit card does not connect for auto import.
Expensify Expense Tracking
I originally used this software because it was the most straight forward "fool proof" software that allowed me to manage and track several employees travel expenses and business mileage and keeping it as simple as possible for the employees. By implementing this software into our expense tracking, our employee's no longer have to worry about paperwork and keeping track of physical receipts so long as they take a picture of it in Expensify.
Pros
The feature that won me over is the softwares ability to extract the necessary relevant information from a picture of the receipt and its reliability to accurately create an expense entry automatically. The other feature that really stands out is the dedicated email address you have to send receipts to the app. This feature is great because of rules i have established in outlook so that any "receipts" from certain companies automatically gets forwarded to my Expensify account.
Cons
Occasionally, when I was trying to submit a few large reports the app would freeze up on me. Otherwise I cannot think of any negative experiences I have had with Expensify.
Smoothest expense reporting software ever
Overall, everything has been good with Expensify down to the coding for my purposes. Users like that it literally creates a report they get paid for almost immediately without them having to nag accounting. It's a win win for everyone and well worth the cost per user.
Pros
The ease of use for our employees is great and very intuitive. I can make changes on the fly to reports if another user doesn't have it quite right for accounting purposes. It categorizes everything including mileage right where it should be.
Cons
Integration with our accounting software would probably be very easy if I could get higher ups to agree (They worry it might not flow correctly). I do have to take some manual steps to make that happen - otherwise there is nothing I want to add to the Con List.
Expensify overcharges for their "Corporate" platform and becomes useless once your bank feed breaks.
Was ok and saved time, before it broke.
Pros
Ease of launch, mobile app works decently well. Onboarding support was decent, but sadly short-lived. They still offer monthly pricing. If you're tempted to try their Corporate or higher plan, DO NOT sign on to their annual pricing plan, see below for why.
Cons
Google "expensify known issues". Review the list of the corporate cards that they don't support. Be aware that they are not disclosing the many other corporate cards that their platform doesn't support.
If you're lucky enough to use one of the corporate cards that they are currently supporting, be aware that their connection to your bank feed can break at any time. Generally, this will happen after your promotional period has ended and after your onboarding support contact has moved on.
Once the bank feed breaks you're left with only chat support, which will take an average of 12 hours or more to respond to you.
When chat support responds, it's clear that they are pasting from support scripts that have no relevance to your situation. Most responses will assume you're on a Team plan, and initially offer troubleshooting steps aimed at those clients. You'll have to explain that you're a Corporate client.
Once you explain this, you'll wait another 12 hours for a response from someone who hasn't read the prior communication chain and you'll have to explain yourself again. this sort of back-and-forth goes on for some time.
Eventually you'll get them to admit that the only work-around for a broken corporate card bank feed is a manual CSV import through each individual's account.
Don't expect any meaningful response or acknowledgement if you bother to question the fees you're paying for broken corporate access. They will not listen and will not offer any discount or refund.
Response from Expensify
Hi there, thank you for leaving your feedback! I apologize for the issues you've run into but definitely want to clarify a few things:
Re: corporate card connections. Bank connections may break for any variety of reasons, including (but is not limited to) bank maintenance, connection issues, changes in usernames/passwords, and more. Unfortunately most of these are out of our hands, but we do keep an updated list of known issues here: https://docs.expensify.com/setup-for-submitters/advanced-configuration-for-submitters/bank-import-faqs-and-known-issues.
Re help responses. We definitely don't want to have you waiting 12 hours for a response and it doesn't help that there are a lot more help requests coming in at the end/beginning of a month around billing time. I've let the team know of your concerns and will continue to improve on our response times, especially during busy periods.
Thanks for bringing these issues to our attention!
Super Easy to Use but Wish Quickbooks Integration Was Better
Use it to capture all expenses among our team. Works great on business trips. No more receipts stuffed into a suitcase on the way home. Does a good job of importing chart of accounts from Quickbooks. Easy to set rules (i.e. must have receipt for expenses above $25). Helpful having 4 options to add new expense - photo, email to [email protected], upload receipt file, manually create. Great digital record capturing photos of all receipts. Nice to only pay per active user per month.
Pros
This is a great tool to capture your expenses. The interface is super easy to use--just taking a picture of a receipt and letting the tool fill in the necessary information.
Cons
Haven't been able to get the online version of Quickbooks to integrate with this, so our accountant still manually enters / uploads the expense report info every month
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Expensify Pricing
Expensify Pricing
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
For pricing details, visit: https://use.expensify.com/pricing
Individuals can use Expensify for free with up to 5 SmartScans per month.
There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software.
1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses.
2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work.
3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping.
4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements.
Streamline your expense management workflow with a free trial!
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Expensify Features
Expensify Features
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Categories
Categories
Additional information for Expensify
Additional information for Expensify
Key features of Expensify
- Account reconciliation
- Accounting integration
- Accounting management
- Advanced policy enforcement
- Advanced tax tracking
- Android, iPhone, Blackberry, & Windows Phone apps
- Approval process control
- Auditor access control
- Auto-reimbursement with direct deposit & PayPal
- Automated expense input
- Automated reporting & submitting
- Billing & invoicing
- Categorization
- Compliance management
- Corporate card reconciliation
- Corporate card support
- Credit card and bank import
- Credit card integration
- Custom business logic
- Custom fields
- Data import
- Data import/export
- Duplicate expense detection
- ERP Integration
- Electronic Payments
- Expense Tracking
- Expense claims
- Export to major accounting packages
- Flexible travel integrations
- Fraud detection
- GL code mapping
- Inbox & guided review
- Mileage tracking
- Mobile Alerts
- Mobile Integration
- Multi-currnecy
- Multi-level tagging
- OCR receipt scanning
- Offline mode
- One click export
- PCI compliance
- Permission management
- Project accounting
- QuickBooks integration
- Real time expense reports
- Real time travel notifications
- Receipt management
- Reimbursement management
- Role management
- SAML SSO
- Scheduled Reporting
- Search Functionality
- Third party integration
- Time entry
- Travel Management
Benefits
Expensify FAQs
Expensify FAQs
Below are some frequently asked questions for Expensify.
Q. What type of pricing plans does Expensify offer?
Expensify offers the following pricing plans:
Starting from: US$4.99/month
Pricing model: Free, Subscription
Free Trial: Available
For pricing details, visit: https://use.expensify.com/pricing Individuals can use Expensify for free with up to 5 SmartScans per month. There are also four paid options that include additional features such as unlimited SmartScans and direct integrations with accounting software. 1. Track plan for individuals and sole proprietors who want mileage and receipt tracking for tax returns, or personal expenses. 2. Submit plan for employees and small business owners who want to send receipts to managers or accountants – without the manual work. 3. Collect plan for anyone who needs automated receipt collection or reimbursement that simplifies accounting and bookkeeping. 4. Control plan for companies that need expense reporting, card management, approvals, and reimbursements. Streamline your expense management workflow with a free trial!
Q. What are the main features of Expensify?
Expensify offers the following features:
- Account reconciliation
- Accounting integration
- Accounting management
- Advanced policy enforcement
- Advanced tax tracking
- Android, iPhone, Blackberry, & Windows Phone apps
- Approval process control
- Auditor access control
- Auto-reimbursement with direct deposit & PayPal
- Automated expense input
- Automated reporting & submitting
- Billing & invoicing
- Categorization
- Compliance management
- Corporate card reconciliation
- Corporate card support
- Credit card and bank import
- Credit card integration
- Custom business logic
- Custom fields
- Data import
- Data import/export
- Duplicate expense detection
- ERP Integration
- Electronic Payments
- Expense Tracking
- Expense claims
- Export to major accounting packages
- Flexible travel integrations
- Fraud detection
- GL code mapping
- Inbox & guided review
- Mileage tracking
- Mobile Alerts
- Mobile Integration
- Multi-currnecy
- Multi-level tagging
- OCR receipt scanning
- Offline mode
- One click export
- PCI compliance
- Permission management
- Project accounting
- QuickBooks integration
- Real time expense reports
- Real time travel notifications
- Receipt management
- Reimbursement management
- Role management
- SAML SSO
- Scheduled Reporting
- Search Functionality
- Third party integration
- Time entry
- Travel Management
Q. Who are the typical users of Expensify?
Expensify has the following typical customers:
Small Business, Large Enterprises, Public Administrations, Non Profit, Freelancers, Mid Size Business
Q. What languages does Expensify support?
Expensify supports the following languages:
English
Q. What type of pricing plans does Expensify offer?
Expensify has the following pricing plans:
Free, Subscription
Q. Does Expensify support mobile devices?
Expensify supports the following devices:
Android, iPhone, iPad
Q. What other apps does Expensify integrate with?
Expensify integrates with the following applications:
Bitium, Clearlogin, Mavenlink, NetSuite, Sage Intacct, Salesforce Sales Cloud, Stripe, TSheets, Workato, Xero
Q. What level of support does Expensify offer?
Expensify offers the following support options:
FAQs, Knowledge Base, Online Support, Video Tutorials, Forum
Overall, it has been very pleasant. The staff reply to email questions quickly and work hard when there are errors.