About Expensify

Expensify categorizes and codes each receipt, and automatically submits business expenses for approval and reimbursement. With robust features like corporate card reconciliation, multi-level approval workflows, and direct syncs with all major accounting softwares, Expensify saves time for businesses of all shapes and sizes.

Pricing starting from:

US$4.99/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Expensify

  • Track and submit receipts and expenses
  • Next-day direct deposit reimbursement
  • Mileage and GPS tracking
  • Automatic credit card import
  • Works with receipts in any currency
  • Corporate card reconciliation
  • Candidate reimbursement
  • Per diem functionality
  • Accounting integrations (QuickBooks, Xero, NetSuite, Intacct, and more!)
  • Devices

    Business size

    S M L

    Markets

    Australia, Canada, United Kingdom, United States

    Supported Languages

    English

    Pricing starting from:

    US$4.99/month

    • Free Version
    • Free Trial
    • Subscription

    Images

    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
    Expensify Software - 4
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    Expensify Software - 1
    Expensify Software - Approve or reject expense reports via mobile
    Expensify Software - Categorize, tag and group expenses in a report
    Expensify Software - 4

    Features

    Total features of Expensify: 86

    • API
    • Access Controls/Permissions
    • Account Reconciliation
    • Accounting
    • Accounting Integration
    • Activity Dashboard
    • Activity Tracking
    • Alerts/Notifications
    • Approval Process Control
    • Approval Workflow
    • Attendance Tracking
    • Audit Management
    • Audit Trail
    • Bank Reconciliation
    • Billable Items Tracking
    • Billing & Invoicing
    • Booking Management
    • Budget Control
    • Cash Flow Management
    • Categorisation/Grouping
    • Compliance Management
    • Configurable Workflow
    • Core Accounting
    • Corporate Card
    • Credit Card Management
    • Currency Conversion
    • Customisable Reports
    • Customizable Fields
    • Dashboard
    • Dashboard Creation
    • Data Import/Export
    • ERP
    • Electronic Payments
    • Employee Management
    • Expense Claims
    • Expense Tracking
    • Financial Analysis
    • Fraud Detection
    • Invoice Management
    • Invoice Processing
    • Leave Tracking
    • Mileage Tracking
    • Mobile Access
    • Mobile App
    • Mobile Receipt Upload
    • Monitoring
    • Multi-Company
    • Multi-Currency
    • Multi-Location
    • Online Booking
    • Payroll Management
    • Policy Management
    • Progress Tracking
    • Project Accounting
    • Project Time Tracking
    • Project Tracking
    • Projections
    • QuickBooks Integration
    • Real Time Analytics
    • Real Time Data
    • Real Time Notifications
    • Real Time Reporting
    • Real-time Alerts
    • Real-time Updates
    • Receipt Management
    • Reimbursement Management
    • Reminders
    • Reporting & Statistics
    • Reporting/Analytics
    • Reservations Management
    • Resource Allocation & Planning
    • Restriction Management
    • Single Sign On
    • Spend Analysis
    • Spend Control
    • Task Management
    • Task Progress Tracking
    • Third Party Integrations
    • Time & Expense Tracking
    • Time Tracking
    • Time Tracking by Client
    • Time Tracking by Project
    • Timesheet Management
    • Travel Management
    • Vacation/Leave Tracking
    • Workflow Management

    Alternatives

    SAP Concur

    4.2
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    Zoho Expense

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    Emburse Tallie

    4.3
    #3 Alternative to Expensify
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    Emburse Nexonia Expenses

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    Extend the capabilities of your accounting system to include expense management with Nexonia. Empowering organizations...

    Reviews

    Overall rating

    4.4 /5
    (876)
    Value for Money
    4.2/5
    Features
    4.3/5
    Ease of Use
    4.4/5
    Customer Support
    4.0/5

    Already have Expensify?

    Software buyers need your help! Product reviews help the rest of us make great decisions.

    Write a Review!
    Showing 5 reviews of 876
    Tiana T.
    Overall rating
    • Industry: Automotive
    • Company size: 11-50 Employees
    • Used Daily for 1+ year
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    User Friendly Interface

    Reviewed on 11/2/2021

    Great system to help track employee spending. The credit cards act as debit cards which is good if...

    Great system to help track employee spending. The credit cards act as debit cards which is good if you’re a company that is trying to not live on credit.

    Pros

    Minimal learning curve if your team us any experience with expensing items in a software format. You can fix mistakes really easily and there aren’t a ton of buttons to wade through.

    Cons

    Sometimes new employees need to get reloaded to allow them to bill items to customers. That might be the accounting firm that we work with a fault though.

    Alternatives Considered

    Emburse Tallie

    Reasons for Choosing Expensify

    We we in reading spending and our largely paper interface wasn’t working

    Switched From

    QuickBooks Time

    Reasons for Switching to Expensify

    Didn’t integrate with Sage Intacct I think.
    Cody M.
    Overall rating
    • Industry: Entertainment
    • Company size: 51-200 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 9.0 /10

    Simple to Deploy, Easy to Maintain

    Reviewed on 25/5/2022

    From the accounting team to the newly hired sales exec, feedback from employees has been very...

    From the accounting team to the newly hired sales exec, feedback from employees has been very positive with Expensify. They can use the mobile app as they go, or other import methods to make their expense reports quick and easy. Everything is directly connected to NetSuite, our ERP, and flows smoothly to the books without any extra steps. Approval routing is very simple and reminders get sent to keep things moving along.

    Pros

    Expensify is a very streamlined tool and does not get bogged down in high degrees of complexity which may be unnecessary. I have found all types of users at my company, from sales execs to marketing coordinators, understand how to use Expensify almost immediately. We provide a 1-pager for best practices to employees and that, in nearly all cases, is enough to get them using the tool without issue.

    Cons

    The corporate card integrations could use a bit of added support when it comes to receipt imports, and occasionally we have had the direct feed from our banking institution break. I think this is likely because we do not use one of the major banks for our corporate credit card though, so the issue may not be on the Expensify side.

    Alternatives Considered

    Emburse Nexonia Expenses and Zoho Expense

    Reasons for Switching to Expensify

    Expensify seemed much easier to implement, was cheaper, and I had witnessed it working smoothly at other companies in the past. In extremely large company environments it may be possible that Expensify could lack some of the deeper customizations of competing tools, but for the vast majority of businesses this ticks all boxes while remaining highly user-friendly.
    Tori H.
    Overall rating
    • Industry: Management Consulting
    • Company size: 51-200 Employees
    • Used Weekly for 1-5 months
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Easy to use expense reporting

    Reviewed on 5/5/2022

    Pros

    It's very quick and easy to submit expenses and qualifying receipts.

    Cons

    This system is great for use on cell phones, but the software makes you log on a computer to finalize the submission of the report.

    Nasko L.
    Overall rating
    • Industry: Food & Beverages
    • Company size: 11-50 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Ease of Use
    • Likelihood to recommend 10.0 /10

    Save Time and Money by Using Expensify

    Reviewed on 8/3/2022

    Overall very happy with Expensify as a solution that allows me to have all my expenses organized in...

    Overall very happy with Expensify as a solution that allows me to have all my expenses organized in one place. Would highly recommend using it, especially for its feature that allows me to attach digital images of the receipts to each expense item. It has a great option to submit and send expense reports to multiple people. If you are using Expensify across mutliple users, all the information is easily accessible by every team member.

    Pros

    A great solution to keep all my expense reports in one place, with a great option to attach PDFs of receipts and/or images of receipts. Expensify can pull data directly from my credit card statements and that feature alone saves a lot of time of manual entering numbers and vendors.

    Cons

    It can get a little too much to configure in the beginning and navigating down to expense categories is not the easiest to do - it takes time to find things around that I could customize but once these are all in place, using Expensify is fairly easy. Expensify creates automatic names for your reports - make sure you change them to something that makes sense to you and your accountants or everyone will wonder what Expense Report 234902u5435242ewd is for.

    Liza C.
    Overall rating
    • Industry: Renewables & Environment
    • Company size: 501-1,000 Employees
    • Used Daily for 2+ years
    • Review Source

    Overall rating

    • Value for Money
    • Ease of Use
    • Customer Support
    • Likelihood to recommend 10.0 /10

    An innovative approach to uploading expense receipts of all kinds, preparing and reviewing...

    Reviewed on 1/6/2022

    We upload all expense receipts to their form by Expensify, so none of them are lost and administrato...

    We upload all expense receipts to their form by Expensify, so none of them are lost and administrators can review them and issue payment orders instantly and within specified periods. I enjoy that Expensify helps us reduce expenses and stay within budget.

    Pros

    I enjoy Expensify's easy-to-use design and clear tools. I enjoy that I can easily upload receipts and invoices via the mobile app. Expensify automates data dumping and saves the original document. Expensify's features make submitting and reviewing expenses easy, and Expensify cards let me track and approve employee expenses promptly. I love that the website makes it easy to locate spending categories, amend them, remit expenses, and look for abnormalities. Expensify isolates and categorizes spending calculates taxes and fees separately, and puts it all into one report, making audits and approvals quick. The notification system tells you of revisions to your submitted reports or accounting department inquiries, allowing you to respond directly and avoid delays in receiving payments.

    Cons

    Expensify is straightforward to use at all levels, although downloading receipts through a phone app, especially handwritten ones, can be slow and error-prone. Checking all entries before delivering reports is necessary to avoid making mistakes that delay approvals and cash.

    Showing 5 reviews of 876 Read all reviews

    Expensify FAQs

    Below are some frequently asked questions for Expensify.

    Expensify offers the following pricing plans:

    • Starting from: US$4.99/month
    • Pricing model: Free Version, Subscription
    • Free Trial: Available

    For pricing details, visit: https://use.expensify.com/pricing. Streamline your expense management workflow with a six week free trial!

    Expensify has the following typical customers:

    Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

    Expensify supports the following languages:

    English

    Expensify supports the following devices:

    Android (Mobile), iPhone (Mobile), iPad (Mobile)

    Expensify integrates with the following applications:

    Bill.com, FinancialForce Accounting, FinancialForce PSA, Greenhouse, Gusto, Lola, Microsoft Dynamics GP, Microsoft Excel, NetSuite, Okta, OneLogin, Oracle Cloud Financials, QuickBooks Online Advanced, QuickBooks Time, Quickbooks Online, Revel Systems, Sage Business Cloud Accounting, Sage Intacct, TravelPerk, TripActions, Workday HCM, Xero, Zenefits

    Expensify offers the following support options:

    Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

    Related categories

    See all software categories found for Expensify.