About Microsoft OneNote

Microsoft OneNote is a free cloud-based digital note taking app that allows users to create and organize meeting notes, journal entries, lab results and more. Users can take that notes are then instantly converted into digital text for improved organization and less retyping. The product offers deep search functionality for all notes stored in its database and allows users to store and organize audio recordings in a searchable format. OneNote also comes Microsoft 365 integration.


Key benefits of Microsoft OneNote

E-Book: Store all contacts in one place with one template

University: With the fall courses template, users can manage your course load and stay organized throughout the semester.

Outlook: Tight integration with your inbox means seamless file sharing

Cut. Paste. Cook: Gather and organize recipes and entertainment tips using notes, photos, and even clippings from websites.

Live sharing: Collaborate with friends or colleagues on the same page with Live Sharing.

Canvas: OneNote allows adding, grouping, and moving of notebooks.


Images

Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations
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Microsoft OneNote Software - Microsoft OneNote color-coded workbook tabs
Microsoft OneNote Software - Microsoft OneNote workbook interface
Microsoft OneNote Software - Microsoft OneNote drawing tools
Microsoft OneNote Software - Microsoft OneNote page annotations

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Microsoft OneNote

4.6 (1,543)
VS.
Highly reviewed

Starting Price

US$6.00
month
US$55.00
month

Pricing Options

Free version
Free trial
Free version
Free trial

Features

11
99

Integrations

7
13

Ease of Use

4.5 (1,543)
4.2 (3,329)

Value for Money

4.5 (1,543)
4.3 (3,329)

Customer Service

4.3 (1,543)
4.3 (3,329)
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Reviews

Overall rating

4.6 /5
(1,543)
Value for Money
4.5/5
Features
4.5/5
Ease of Use
4.5/5
Customer Support
4.3/5

Already have Microsoft OneNote?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 1,543
Nicholas
Nicholas
Overall rating
  • Industry: Education Management
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 10.0 /10

OneNote: a great foundation for collaboration

Reviewed on 17/5/2022

OneNote has become central to our documentation at our organization. Especially after the integratio...

OneNote has become central to our documentation at our organization. Especially after the integration between OneNote and Office 365 Groups and then Teams, the addition of the Collaboration Space and Documentation Library has helped us create central repositories that can be worked on simultaneously and frequently. Administration can collaborate and share materials and use the private spaces for groups members to take their own notes or have individual content distributed to them to work on or reflect upon.
I love this product and since growing with it in my career have also expanded to use it in my personal life for notetaking, organization, and planning.

Pros

The notebook structure was very appealing to me when I first started using OneNote. Once I unbound myself from the concept of creating everything to translate to a printed letter size piece of paper it really took off. You can create your notebook and its contents to directly translate to what if it had to be printed. But you can also transform it to a fully interactive collection. With links to various other locations in the same notebook, other locations and materials on the internet, and even embedding videos and other documents directly in the pages of the notebook you can make the reach of the content presented to extend beyond the boundries of the document itself.

Cons

The different versions - When OneNote transitioned to the web, it was during the focus on the Metro UI in Windows 8 and it suffered for it. The simplicity of what the web version could do was crippled by the ability of the internet browsers at the time. Over time it has increased in parity between the desktop version and the web, however - the Metro UI designed app has lingered and its design has stayed truer to the web version than the original desktop version. It is getting harder to find the desktop version that has content central and navigation to the left, top, and right sides. The web, mobile app, and "for windows 10" versions make navigation subjectively more complex when you have extensively robust notebooks.

Reasons for Switching to Microsoft OneNote

It proved to be the most logical and user friendly to translate hierarchical structures of documentation, collaboration, and communication the way we needed to get the most buy in and participation from the community.
Jim
Overall rating
  • Industry: Information Technology & Services
  • Company size: 51–200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

An obvious choice for those embedded in the Microsoft ecosystem, but probably not for anyone...

Reviewed on 5/1/2024

As a OneNote user for many years and with an extensive collection of notebooks there is little...

As a OneNote user for many years and with an extensive collection of notebooks there is little incentive to change, however the app is feeling increasingly stale and anachronistic. While within the Microsoft ecosystem it remains an obvious choice (unless real-time collaboration is required) but less so for toehrs

Pros

Bundled with Microsoft subscriptions and embedded into SharePoint and Teams it should be the first note management solution evaluated by anyone in the Microsoft ecosystem. The best experience comes with the Windows or MacOS desktop client, but the browser-based client and mobile apps are adequate.

Cons

For those not embedded in the Microsoft ecosystem OneNote is not an obvious candidate. For those that need to use the browser based client that experience is noticeably more limited than the desktop client, which Microsoft have threatened to retire. And Microsoft is promoting Loop, which is a more modern alternative.

Whitney
Overall rating
  • Industry: Real Estate
  • Company size: 201–500 Employees
  • Used Monthly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 5.0 /10

A little confusing but useful

Reviewed on 5/1/2024

Pros

I like the most about Microsoft OneNote is how all documents can be stored and retrieved. The system is organized well but I find it very difficult to find the tap/document I need right away.

Cons

The thing I like the least about Microsoft OneNote is how confusing it is to use! If someone send me a direct link to the OneNote page I need, it is great. However, if I just try to open OneNote and find a document I'm looking for, most likely not going to be able to find it right away. It is really frustrating and I end up giving and trying to source the doucment somewhere else. Also, when I try to search it up, the document usually doesn't come up. I just don't know what I'm doing wrong. Lastly, my "books/taps" on the left are always changing. I've asked my IT team at my company to help me but they just end up sending me the direct link to the document in OneNote that I am looking for.

Melissa
Overall rating
  • Industry: Online Media
  • Company size: Self Employed
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

One Note Makes My Easier

Reviewed on 12/12/2023

One Note is reliable. It isn't buggy. I can make multiple notebooks. I can bring in other products...

One Note is reliable. It isn't buggy. I can make multiple notebooks. I can bring in other products that blend seamlessly.

Pros

I love that I can use One Note on my Android phone, my tablet and my PC. I used my planner, take notes, and use for my writing.

Cons

I wish it came with preloaded planners, menus, and other tools to keep my life running.

Antoinette
Overall rating
  • Industry: Writing & Editing
  • Company size: Self Employed
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Great way for takiing notes

Reviewed on 30/12/2023

I've had an excellent experience. As I mentioned, it has kept me organized with note-taking, and I...

I've had an excellent experience. As I mentioned, it has kept me organized with note-taking, and I absolutely love it.

Pros

I find it convenient to take notes while working on my books, ensuring that I stay organized and on track with my writing goals.

Cons

I don't have any drawbacks to mention because it has been incredibly beneficial for me.

Showing 5 reviews of 1,543 Read all reviews

Microsoft OneNote FAQs

Below are some frequently asked questions for Microsoft OneNote.

Microsoft OneNote offers the following pricing plans:

  • Starting from: US$6.00/month
  • Pricing model: Subscription
  • Free Trial: Not Available

Microsoft OneNote is bought as part of the Microsoft 365 suite.

Microsoft OneNote has the following typical customers:

Self Employed, 2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000

Microsoft OneNote supports the following languages:

English

Microsoft OneNote supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

Microsoft OneNote integrates with the following applications:

AutoCAD, EDUonGo, Feedly, IFTTT, Microsoft Lens, NeatConnect, Obindo

Microsoft OneNote offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, 24/7 (Live rep), Chat

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