About Resource Guru

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

Business size

S M L

Deployment

  • Cloud-based
  • On-premise

Markets

United Arab Emirates, Australia, Canada, Switzerland, China, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Netherlands, New Zealand, Sweden, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings
Resource Guru Software - Powerful Filters
Resource Guru Software - Manage Time Off
Resource Guru Software - Insightful Reports
Resource Guru Software - Manage Overtime
View 7 more
Resource Guru video
Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings
Resource Guru Software - Powerful Filters
Resource Guru Software - Manage Time Off
Resource Guru Software - Insightful Reports
Resource Guru Software - Manage Overtime

Features

Total features of Resource Guru: 85

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Assignment Management
  • Attendance Management
  • Attendance Tracking
  • Availability Management
  • Billable Items Tracking
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Scheduling
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Integrations Management
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Online Time Clock
  • Overtime Calculation
  • Planning Tools
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On
  • Skills Tracking
  • Status Tracking
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Time Zone Tracking
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualisation
  • Workflow Management

Alternatives

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Microsoft Excel

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Float

4.5
#3 Alternative to Resource Guru
The leading resource management software for agencies, studios, and firms. Since 2012, Float has been helping the...

Smartsheet

4.5
#4 Alternative to Resource Guru
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Reviews

Overall rating

4.6 /5
(405)
Value for Money
4.5/5
Features
4.3/5
Ease of Use
4.7/5
Customer Support
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 405
Myroslav
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 3/2/2020

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Bill
Overall rating
  • Industry: Oil & Energy
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Simple and to the point - Resource Gu does the one thing we need most, and it does it...

Reviewed on 26/4/2021

It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what...

It has been a significant enhancement o our workflow. Our prior use of our CRM system to do what Resource Guru does was costing us at least a full day per week. Now we get it all done in an hour our tow.

Pros

Simplicity and focus. Resource Guru solves one problem, a problem that is key to our business - which is project resource assignment and scheduling. It does it quickly, and easily. Our prior tool required us to understand a complex CRM system with multiple interrelated functions. Resource Guru gives us the availability, assignment and schedule tools we need to deliver our projects without needless overhead.

Cons

I would like more user defined fields when we assign a resource to a project. We assign a project sales phase type to each project, and we assign an individual billing rate to each resource, which can be different for each day of the project. We currently do that using a strict taxonomy in the "Notes" field and them use an Excel macro to parse that information out for sales and revue forecasting. While this doe take a bit of management and programming magic - it is still orders fo magnitude less complicated that it was previously when we managed this data in our CRM system. Having those filed would just make our lives all that much simpler.

Tom
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 2-10 Employees
  • Used Daily for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 8.0 /10

Brilliant, intuitive platform with top class customer support

Reviewed on 1/7/2022

It has turned something we used to do slowly and manually into something done in seconds.

It has turned something we used to do slowly and manually into something done in seconds.

Pros

It looks great, the daily update emails are really helpful, it's very easy to use and the reporting is incredibly useful

Cons

I wish there were more features, especially around putting in (and being able to export) a project timeline with milestones. This would mean you could see the duration of a project and its different phases, then see all the resources booked underneath. I would also love a mobile app!

Alternatives Considered

Smartsheet

Reasons for Choosing Resource Guru

Float's pricing structure is ridiculous - there is no help for a small company

Switched From

Float

Reasons for Switching to Resource Guru

Resource Guru is intuitive and pleasant to use. it's also much easier and makes more sense.

Response from Resource Guru

Hi Tom

Thanks for sharing your feedback! Milestones, project phases and a dedicated mobile app are firm features on our roadmap, so I've made a note to contact you once they get released :)

If there's anything else I can do to help at any point please don't hesitate to reach out!

Thanks,
Michelle

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 8/7/2019

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Warwick
Overall rating
  • Industry: Government Administration
  • Company size: 1,001-5,000 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Easy to use resource scheduling

Reviewed on 28/7/2022

We had major problems with our existing tools being over complicated when we really needed a simple...

We had major problems with our existing tools being over complicated when we really needed a simple solution. Resource Guru ticked all our boxes and staff found it really simple to use.

Pros

Simple easy to use and great user interface

Cons

Some features are global and can't be switched off.

Showing 5 reviews of 405 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Podio, Slack, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.