About Resource Guru

Thousands of companies around the world use team scheduling systems that don't satisfy their needs. While some are using nothing more sophisticated than a spreadsheet many others are using bloated, clunky or expensive solutions - frequently leading to inefficiency and frustration. Resource Guru provides a user-friendly, cloud-based alternative with an easy drag and drop interface that is leading the way to increased productivity and better collaboration online at companies including Apple, Saatchi & Saatchi, Publicis and NASA.

Resource Guru manages to pack in a powerful set of features into a simple, intuitive design. You can add, move and delete resource bookings in seconds. Full team visibility on one smart calendar means you can instantly see what everyone is working on. A leave management system makes it simple to manage vacation, sick days, or any other types of time off. Personal dashboards are an easy way for people to quickly log in and know exactly what they should be working on for the week, and as there is no software to install or training required you and your team can get started immediately.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription
Pricing plans Free Trial

Key benefits of Resource Guru

- Get team visibility on one clever calendar - quickly see what projects and clients resources are booked on.
- Leave management - makes it simple to manage vacation, sick days, maternity leave or any other types of time off for your resources.
- Personal dashboards - resources are always bang up to date and there's no need to send out hundreds of emails which quickly go out of date.
- See the big picture - who's busy? Who's available? Our unique "availability bar" helps you with capacity planning.
- Custom fields - create custom fields (eg 'Skills', 'Department', 'Location' etc) and use our powerful filters to focus on specific groups.
- Powerful reports deliver new insights - monitor utilization rates and and gain valuable new insights into your business.
- Advanced clash management - bookings can be added to a waiting list and used for capacity planning later, leaving users to get on with their busy day.

Devices

Business size

S M L

Markets

United Arab Emirates, Australia, Canada, Switzerland, China, Germany, France, United Kingdom, Ireland, India, Italy, Japan, Netherlands, New Zealand, Sweden, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription
Pricing plans Free Trial

Images

Resource Guru Software - Main Schedule
Resource Guru Software - Add Bookings
Resource Guru Software - Powerful Filters
Resource Guru Software - Manage Time Off
Resource Guru Software - Insightful Reports
Resource Guru Software - Manage Overtime
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Resource Guru video Resource Guru Software - Main Schedule Resource Guru Software - Add Bookings Resource Guru Software - Powerful Filters Resource Guru Software - Manage Time Off Resource Guru Software - Insightful Reports Resource Guru Software - Manage Overtime

Features

Total features of Resource Guru: 85

  • API
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Assignment Management
  • Attendance Management
  • Attendance Tracking
  • Availability Indicator
  • Availability Management
  • Billable Items Tracking
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Scheduling
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Integrations Management
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Planning Tools
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Remote Access/Control
  • Reporting & Statistics
  • Reporting/Analytics
  • Reporting/Project Tracking
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On
  • Skills Tracking
  • Status Tracking
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Time Zone Tracking
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualisation
  • Workflow Management

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Reviews

Overall rating

4.6 /5
(374)
Value for Money
4.5/5
Features
4.3/5
Ease of Use
4.7/5
Customer Support
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

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Showing 5 reviews of 374 Read all reviews
Showing 5 reviews of 374
Myroslav P.
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 3/2/2020

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Float and Hub Planner

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Stephanie M.
Overall rating
  • Industry: Construction
  • Company size: 11-50 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Game Changer

Reviewed on 12/1/2022

Pros

The ability to schedule out months at a time. Small projects do not get lost in the shuffle of construction projects that go on months at a time where we are constantly pulling on and off of. It is so easy to use and customize. Field staff caught on intuitively and almost immediately.

Cons

I cant think of anything I don't love about RG. I do not use many of the advanced features because we have project management software that gives us reporting.

Alternatives Considered

Calendly and Microsoft Excel

Reasons for Switching to Resource Guru

It seems easiest and most intuitively laid out.
Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 8/7/2019

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Patrick B.
Overall rating
  • Industry: Utilities
  • Company size: 501-1,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Solved the Scheduling Problem

Reviewed on 9/11/2021

It has been an excellent experience. I brought resource guru to my current company after experiencin...

It has been an excellent experience. I brought resource guru to my current company after experiencing it as a project manager at another consulting firm.

Pros

The ability to filter, sort, and visualize resource assignments across 50+ individuals with a variety of technical abilities has helped remove a lot of the pain in managing geographical diverse field crews

Cons

I would like the ability to see 4-6 months on the screen at once. Instead of individual blocks for each day, I would like to see each block represent one week (a zoom out option).

Some projects are 1-5 days, while a lot of assignments are 3+ months.

Response from Resource Guru

Hi Patrick

Thanks for leaving your feedback! I'm pleased to say you can achieve viewing the Schedule in a weekly or monthly way is firmly on our roadmap. In the meantime I would advise you to try using the Browser zoom together with the zoomed in view in the Schedule:
https://help.resourceguruapp.com/en/articles/2942101-zooming-in-and-out

Depending on your browser, you will find the zoom in different locations but usually it's under the menu item "View" or you use the shortcut "Cmd" (Mac) / "Ctrl" (PC) and "+/-/0".

I hope this helps but if there's anything else I can do to help please just let me know.

Thanks,
Michelle

Jaspal N.
Overall rating
  • Industry: Insurance
  • Company size: 1,001-5,000 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Excellent for viewing schedules

Reviewed on 13/12/2021

i can see the dept's schedules and plan booking

i can see the dept's schedules and plan booking

Pros

Easy to use and add important notes to as well

Cons

We have 16 trainers so would be good to view the schedules one one page without having to scroll up and down

Response from Resource Guru

Hi Jaspal

Thanks for sharing your review of Resource Guru! The number of resources you see on the page at once will depend partly on your screen resolution, and partly on how many bookings you have for each resource on individual days. The more bookings, the more space a resource will take up on your screen.

You can help to show more resources by hiding your availability bars; here's a walkthrough you might find handy: https://help.resourceguruapp.com/en/articles/2942098-using-the-availability-bar

It may also be worth noting that you can filter your resources, so you're only looking at relevant people. Here's a walkthrough showing you how: https://help.resourceguruapp.com/en/articles/2942088-filtering-resources

I hope this helps, but please let me know if there's anything else I can do for you. I'm always happy to help!

Thanks,
Kat

Showing 5 reviews of 374 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001+

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Podio, Slack, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.