About Resource Guru

Resource Guru is the fast, flexible way to schedule people and projects. Get full team visibility in one calendar, create and edit bookings in seconds, and resolve scheduling problems on the fly.

With Resource Guru you can manage team members, freelancers, equipment, and meeting rooms, all in one place. Powerful filters help you find who you need fast and availability is tracked in real-time so you can avoid double-bookings and unrealistic workloads.

Built-in leave management makes it simple to manage vacation, sick days, and other time off. Powerful reports give insights into utilization rates, billable hours, clients, and projects, making forecasting and budgeting a breeze.

Team members can stay up-to-date on assigned work with personal dashboards, calendar integrations, and daily schedule emails.

Resource Guru is powering productivity at companies including Accenture, Ogilvy, and NASA from only $2.50 per person, per month.

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Key benefits of Resource Guru

– Get full visibility of team availability
See everyone’s availability at a glance, so you can plan projects and assign work with confidence

– Create schedules in seconds
Simple drag-and-drop scheduling makes it easy to chop and change your plans and shift resources from project-to-project

– Avoid unrealistic workloads
Clash management actively prevents double-bookings and overtime. Better for people, better for projects

– Make vacations part of the plan
Vacations, sick leave, and other time off is easy to book, manage, and analyze, so it never throws projects off track

– Keep your team focused and up-to-date
Help your team stay on top of their work with personalized dashboards and daily schedule emails

– Manage any type of resource
Book everything you need for projects in one place. Schedule equipment and meeting rooms alongside the people using them.

– Find the resources you need fast
Organize your resources any way you like, so you can find the skills you need and assign work to the right people, right away

– Analyze where your time and money is going
Track utilization and billable hours across projects and clients, so you can forecast and budget more accurately

Typical Customers

  • Freelancers
  • Small Businesses (2-50)
  • Mid-size Companies (51-500)
  • Large enterprises (500 and more)

Deployment

  • Cloud-based
  • On-premise

Markets

United Arab Emirates, Australia, Belgium, Brazil, Canada , Switzerland, Czechia, Germany, Denmark, Spain, France, United Kingdom, Ireland, Italy, Japan, Netherlands, Norway, New Zealand, Poland, Sweden, Singapore, United States, South Africa

Supported Languages

English

Pricing starting from:

US$3.00/month

  • Free Version
  • Free Trial
  • Subscription

Images

Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more
View 7 more
Resource Guru video
Resource Guru Software - Simple, drag-and-drop scheduling for people, equipment, and meeting rooms
Resource Guru Software - Use custom fields and powerful filters to quickly find the resources you need
Resource Guru Software - Run reports on utilization, billable hours, time off, and more
Resource Guru Software - Manage sick days, vacation, and any other types of leave
Resource Guru Software - Create a dynamic resource directory to track skills and availability across teams
Resource Guru Software - Fully flexible booking types. Set meetings to repeat, schedule tentative work, and more

Features

Total features of Resource Guru: 93

  • API
  • Absence Management
  • Access Controls/Permissions
  • Activity Dashboard
  • Activity Tracking
  • Appointment Scheduling
  • Assignment Management
  • Attendance Management
  • Attendance Tracking
  • Availability Management
  • Billable Items Tracking
  • Booking Management
  • Budgeting/Forecasting
  • Calendar Management
  • Calendar Sync
  • Campaign Management
  • Capacity Management
  • Client Management
  • Collaboration Tools
  • Contractor Management
  • Customisable Reports
  • Customizable Fields
  • Dashboard
  • Data Import/Export
  • Drag & Drop
  • Employee Activity Monitoring
  • Employee Database
  • Employee Management
  • Employee Profiles
  • Employee Scheduling
  • Event Calendar
  • Event Scheduling
  • Facility Scheduling
  • For Creative Agencies
  • Forecasting
  • Gantt/Timeline View
  • Group Scheduling
  • Integrations Management
  • Labor Forecasting
  • Leave Tracking
  • Meeting Management
  • Mobile Access
  • Monitoring
  • Multi-Location
  • Multiple Projects
  • Online Booking
  • Overtime Calculation
  • Planning Tools
  • Prioritisation
  • Progress Tracking
  • Project Management
  • Project Planning
  • Project Planning/Scheduling
  • Project Time Tracking
  • Project Tracking
  • Project Workflow
  • Projections
  • Real Time Data
  • Real Time Monitoring
  • Real-time Scheduling
  • Recurring Appointments
  • Remote Access/Control
  • Remote Support Software
  • Reporting & Statistics
  • Reporting/Analytics
  • Rescheduling
  • Resource Allocation & Planning
  • Resource Management
  • Resource Scheduling
  • Role-Based Permissions
  • Room Booking
  • Schedule Distribution
  • Scheduling
  • Search/Filter
  • Self Service Portal
  • Sick Leave Tracking
  • Single Sign On
  • Skills Tracking
  • Task Management
  • Task Planning
  • Task Progress Tracking
  • Task Scheduling
  • Team Calendars
  • Third Party Integrations
  • Time & Attendance
  • Time Off Management
  • Time Off Requests
  • Time Zone Tracking
  • Utilisation Reporting
  • Vacation/Leave Tracking
  • Variable Workforce
  • Visualisation
  • Workflow Management

Alternatives

Calendly

4.7
#1 Alternative to Resource Guru
Calendly is an industry-leading meeting scheduling software for teams of all sizes. With powerful administrative tools...

monday.com

4.6
#2 Alternative to Resource Guru
monday.com is a cloud-based Work OS, where teams create workflow apps in minutes to run their processes, projects, and...

Trello

4.5
#3 Alternative to Resource Guru
From sales and marketing to HR and operations, teams can design and customize Trello to fit their unique needs and work...

eResource Scheduler

4.3
#4 Alternative to Resource Guru
eResource Scheduler is an integrated resource management platform that helps enterprises manage human and non-human...

Reviews

Overall rating

4.6 /5
(423)
Value for Money
4.5/5
Features
4.3/5
Ease of Use
4.7/5
Customer Support
4.7/5

Already have Resource Guru?

Software buyers need your help! Product reviews help the rest of us make great decisions.

Showing 5 reviews of 423
Myroslav
Overall rating
  • Industry: Construction
  • Company size: 5,001-10,000 Employees
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Simple and very easy to use resource scheduling\tracking app.

Reviewed on 3/2/2020

Resource Guru is a great resource scheduling application for a simple use cases. It does what it...

Resource Guru is a great resource scheduling application for a simple use cases. It does what it promises perfectly. The UI is very friendly and pleasant - make for a great user experience. I used it to track the tasks for my team for almost a year. I would have kept using it but the company mandated a different tracking system and I had to abandon it. I like that Resource Guru'a focus on their product and customer service. I also appreciated the slow introduction of new features. Overall, very pleasant and satisfactory experience with a great application.

Pros

- Ease of use
- Very pleasant UI
- Flexibility

Cons

- Lack of features. The application does the simple scheduling\tracking perfectly though.
- Copy\paste of resource tasks was not available at the time

Alternatives Considered

Hub Planner and Float

Reasons for Switching to Resource Guru

The balance of features, ease-of-use, UI and the price.
Kt
Overall rating
  • Industry: Marketing & Advertising
  • Company size: 11-50 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Great piece of software

Reviewed on 25/11/2022

Pros

Really easy to use and UX friendly. Intuitive functionality and transparent scheduling. Constantly updating and developing functions which is great. Great customer service

Cons

No negatives to be honest it’s a better piece of resourcing software than I’ve ever used

Verified Reviewer
Overall rating
  • Industry: Retail
  • Company size: 51-200 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 0.0 /10

Glorified spreadsheet

Reviewed on 8/7/2019

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Causes more problems than it solves. We used to use a spreadsheet, it was much better than this.

Pros

Nothing at all. It has no redeeming qualities.

Cons

Allows you to book time without tasks. When asked to change this was told couldn't because some companies want that function, ie it isn't an option as it should be. The drop downs are fiddle and make it easy to select a blank, but doesn't warn you. Can't toggle between scrolling list and typing to search without cl king out of area. You have a set number of hours per day you need to book but it doesn't highlight those that are short- you have to hover to see remaining time but that function doesn't work properly, resulting in multiple clicks to get it to trigger. Colour by project doesn't actually do it, I'm on 6 projects yet only see 2 colours. Can push to calendar but not pull- useless function as meetings are booked in calendar to allow invites, you want guru to pull that data in to autofill. Though it is web based it is impossible to use on a mobile. The popups are always off screen, making it impossible to use - mobile friendly websites have been around for a very long time, lazy to not have it here, particularly as would allow people who are on the road to log their time on he go.

Not worth the hassle even if free.

Karla Stephanie
Overall rating
  • Industry: Cosmetics
  • Company size: 201-500 Employees
  • Used Daily for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Good Knowledge Base

Reviewed on 26/9/2022

I have had a good experience with this so far. Compared to the previous software we've used, this...

I have had a good experience with this so far. Compared to the previous software we've used, this is much better and easier especially for a bigger team.

Pros

I like how organized this tool can be. For our account, updates are constant and this tool will help us make sure that the team is updated. You can also engage with your team within the card especially if you have any clarifications or questions.

Cons

Knowledge Base Alerts - this part needs improvement. I wish there is a way to notify the team using the knowledge base alerts that would notify them right away instead of checking the "lightning bolt. Changing it to yellow isn't enough. It would be better if there is a sound made to make sure that the team will know that it is a must if you will receive a knowledge alert.

Andrew
Overall rating
  • Industry: Oil & Energy
  • Company size: 51-200 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 9.0 /10

Does everything we want

Reviewed on 21/11/2022

Very positive

Very positive

Pros

A very easy to use and intuitive piece of software. Easy to plan a schedule months in advance and keep on top of near-constant changes that our industry throws at us.

Cons

We don't use the calendar synch as it caused problems I think because we are still running an older version of Outlook. We are in the process of switching to 365 so will try again.

Showing 5 reviews of 423 Read all reviews

Resource Guru FAQs

Below are some frequently asked questions for Resource Guru.

Resource Guru offers the following pricing plans:

30-day free trial, no credit card required. Grasshopper: $3/user/month (billed monthly) or $2.50/user/month (billed annually). Blackbelt: $5/user/month (billed monthly) or $4.16/user/month (billed annually). Master: $8/user/month (billed monthly) or $6.65/user/month (billed annually).

Resource Guru has the following typical customers:

Self Employed, 2-10, 11-50, 51-200, 201-500, 501-1,000, 1,001-5,000

Resource Guru supports the following languages:

English

Resource Guru supports the following devices:

Resource Guru integrates with the following applications:

Gmail, Google Calendar, Google Sheets, Jira, Microsoft Outlook, Slack, Zapier

Resource Guru offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

See all software categories found for Resource Guru.