Deputy is an all-in-one employee scheduling (rostering), time & attendance (time clock), tasking and communication platform. Use Deputy's mobile apps to manage your team from anywhere. Deputy iPad kiosk app provides clock in/out for employees with complete self service. All powered by simple, intuitive design.
Deputy provides an end-to-end solution for managing your workforce. From employee scheduling (rostering) to payroll integration, all provided as one solution. Do your scheduling using our web or mobile app and publish to your staff via email/sms/push notification with the option of having your employees confirm their shifts. Employees can clock in using Deputy mobile apps with geo-location tagging or they can use the Deputy Kiosk iPad app with face detection. Transfer your virtual timesheets to cloud payroll solutions seamlessly with full overtime calculations. Or download to file for excel or on-premise analysis. It's simple, it's easy and it's fast!
Pros
It is a very friendly and intuitive product. We don't need to train new users, just add them to the system and it takes them through the basics quickly and easily. We just don't get questions from new staff on how to use it, clear simple instructions on a very intuitive platform just makes it easy to start new staff.
Cons
Very little. Would like better holiday tracking reporting but really not much else.
Hey Jon!
Thanks so much for the awesome feedback, and we're so happy that you love Deputy as much as we do! In addition, it speaks volumes that your employees feel the same way. Please don't hesitate to reach out with any questions in the future, and we look forward to watching your business grow!
Happy Scheduling,
Team Deputy
I can be on the go and document what I am doing and show that I am on location if needed. It helps me keep track of what clients I met when, and is especially helpful when writing reports and dates are needed.
Pros
I liked that my coworker who was blind could easily navigate the app using her iphone and text-to-speech. I also like that I can look back at dates and see I did that day, as well as my hours total count for the week. The hours total count is a change that I requested to the app and the updated showed in a reasonable amount of time. The design is easy to use with the iphone app, and I like that the categories can be designed to fit your business tasks for streamlined documentation of how much time is spent doing a certain task. Also, you can put notes to detail what you were doing during that time period which is crucial for staff that are changing tasks all day.
Cons
Sometimes the app will glitch when putting in an end time and after changing the end time from the current time it will default several times back to the current time instead of the end time you want.
I use deputy every single day to keep tabs on my employees who work in two different locations. Scheduling and managing my employees couldn't be easier. Deputy is a very easy to use software used to track data, time sheets, schedules and communicate with each other.
Pros
I love the reports that deputy keeps track of. Every report is meticulously categorized and organized, which is a complete life saver. Instead of spending hours sorting through time sheets and data, deputy has all that for me in a single click! Payroll is super simple.
I also love the way that I can communicate with 40+ employees through the news feed. I use the news feed for important company announcements and changes which is helpful because everyone has to be on the deputy software, so everyone will see the messages. My employees also interact through deputy among regarding work such as schedules, work processes etc.
Cons
More functionality with the iOS app. I work a lot through my phone and I would be great if I didn't need to hop on my laptop to access everything I need on deputy.
Pros
Deputy provides a fully functional scheduling module we use for our Veterinary practice. Our current software did not include time clock/ scheduling features. Deputy is a user friendly program that handles our paid time off requests, time clock functions, and work area assignments. Deputy has advanced security features such as photo capture at clock in, location of clock in, and password protected access. While providing these features, it also is user friendly.
Cons
Customer support is typically via chat, and their hours of operation do not always reflect US time zones.
Overall, Deputy helped me to relieve stress that comes along with managing payrolls and attendance among a team of employees. I have been able to effectively organize all of my time-sheets without issue, and will continue to use Deputy for my business.
Pros
The price is excellent and you receive a quality, well-rounded software that allows you to effectively manage payroll and attendance sheets among employees. This took a lot of stress off my back as for a while I was doing everything manually, by hand, and then having to input all of this into a spreadsheet on my computer. Deputy helped make this process 1000x easier, and the price point didn't put even the slightest dent into our business's budget. Within Deputy, you can also use it as a platform to communicate with your employees as well, which is a perk if you need a software that allows you to do such as well.
Cons
I don't have any cons. Everything runs as it should!
30-day free trial, no credit card required.
Scheduling: $2.50/user/month
Time & Attendance: $2.50/user/month
Premium: $4/user/month
Enterprise: Please contact for Enterprise pricing
Flexi: For businesses that run large, short term events like conferences, catered functions and festivals (access to Premium features for $2/user/week)
Deputy automates the process of tracking time and attendance and scheduling employees for businesses of all sizes. The cloud-based time and attendance software is designed to facilitate communication between business owners, managers, and employees, helping busy professionals stay in touch even while on the go. Because it’s completely cloud-based, workers can access their timesheets and leave requests from home or while traveling, as well as in the office.
Instead of punching a timeclock or filling out paper-based timesheets and leave requests, businesses can centralize everything through Deputy. Businesses report significant savings on payroll costs using Deputy, apart from the additional savings they enjoy by reducing time and administrative costs.
Deputy promises to be an easy and powerful time reporting and scheduling app, allowing businesses to request time off and business owners to approve it. The social media-like interface encourages communication among all team members, avoiding the many issues that stem from miscommunication.
Many businesses find they can simply set up Deputy on a shared iPad, where employees can clock in and out to signal the beginning and end of shifts and breaks. Employees need only choose their name from a list and enter a pin to log their time. When an employee logs in at the kiosk, any pending communications can be read. The employees can also leave messages for supervisors.
Using Deputy’s Rostering feature, business owners can schedule shifts in advance, ensuring all work will be covered even if someone is on vacation. To create a shift, managers just double click on the designated date and choose a start and end time for the shift, as well as the break length. The system will then prompt the manager to choose from a list of available team members, who can be added with just one click.
Once a roster is finished, the manager can publish it on the app or print it out and hang it on the wall. The next week, last week’s roster can be copied and rearranged to meet that week’s changes. Rosters can also be emailed or text-messaged to employees to keep them from having to come into the office to check them.
To make payroll easier, Deputy integrates with some of the most popular payroll processing systems. Employee schedules will be connected directly to these applications to ensure pay is processed in a timely and efficient manner. This helps reduce errors while also removing paperwork from the process.
This payroll integration will also make things easier at tax time. Businesses can use the information gathered by Deputy to process payroll taxes, whether they handle them independently or utilize a tax preparation service. Deputy also integrates with several popular project billing apps to make client billing easier.
Wall-mounted timeclocks have become outdated, but they served an important purpose. For shift workers, an on-site device that allows for easy punching in and out is crucial. Instead of relying on each employee to use a personal smartphone or tablet, Deputy Kiosk for iPad resides on a dedicated device that can be set up in a shared area, accessible to all workers.
Deputy also solves the problem of employees clocking in for each other by allowing the use of photo capture to verify an employee is actually on site when the start time is logged. For employees who have their own smartphone, an app can be used to not only clock in, but also use geo location to log the exact location of the employee clocking in.
Deputy ensures business owners can easily communicate with all team members, with the ability to send updates to everyone at once. When tasks need to be assigned, they can be sent to team members directly within the app, which lets business owners communicate assignments as soon as they think of them. No more leaving Post-It notes on POS terminals or making last-minute phone calls. Once a task is complete, managers will receive a notification.
Through Deputy, managers can keep performance journals that consistently update staff of their performance. This consistent communication can help a business keep morale high, while also ensuring business owners are always aware of how a team is performing.
Thanks to Deputy’s reporting features, business owners can access information on what team members are doing, including the number of rostered employees and the number of employees on leave. Deputy also provides information on which employees are celebrating birthdays.
Using the Roster vs Timesheet vs Sales report, owners can see how scheduling is impacting sales, whether positively or negatively. This can show how unscheduled overtime or unworked but scheduled hours are impacting a business’s bottom line.
From payroll to point of sale, Deputy integrates with a variety of applications, allowing businesses to streamline operations to further save money. These integrations include payroll software like Xero, ZenPayroll, QuickBooks, project billing software like WorkflowMax, Wennsoft and POS software like Vend, Kounta and Shopify.
Deputy is also available in the Google Apps marketplace, which lets administrators install the software in a business’s apps domain. Once there, users can install Deputy with one click.
A starter plan is available for free, but most businesses will prefer to upgrade to a paid plan for full benefits. The premium plan is only $1 per employee per week and includes unlimited employees and locations and the ability to send rosters via SMS and email.
Below are some frequently asked questions for Deputy.
Deputy offers the following pricing plans:
Starting from: US$2.50/month
Pricing model: Subscription
Free Trial: Available
30-day free trial, no credit card required.
Scheduling: $2.50/user/month
Time & Attendance: $2.50/user/month
Premium: $4/user/month
Enterprise: Please contact for Enterprise pricing
Flexi: For businesses that run large, short term events like conferences, catered functions and festivals (access to Premium features for $2/user/week)
Deputy offers the following features:
Deputy has the following typical customers:
Large Enterprises, Mid Size Business, Non Profit, Small Business
Deputy supports the following languages:
Chinese (Simplified), Chinese (Traditional), English, French, German, Italian, Japanese, Korean, Portuguese, Spanish
Deputy has the following pricing plans:
Subscription
Deputy supports the following devices:
Android, iPhone, iPad
Deputy integrates with the following applications:
ActiveCampaign, Bitium, Gusto, ServiceM8, Square Payroll, Vend, Wagepoint, Workato, WorkflowMax, Xero
Deputy offers the following support options:
FAQs, Forum, Knowledge Base, Online Support, Phone Support, Video Tutorials
We have been using Deputy for about 15 months now and it is a great product that just keeps getting better and better with regular updates and new features. Comprehensive functionality and beautifully packaged to make it easy and intuitive for all users which is key to ensure staff adopt it well. We have used others but in my opinion it is the perfect product for our business.