FreeAgent

FreeAgent has been voted the UK's #1 accounting software app

About FreeAgent

Join over 75,000 small businesses in the UK using FreeAgent to manage their finances! Our award-winning cloud accounting software brings together invoicing, time tracking, expenses, MTD-compliant VAT, Self Assessment and more!

LINK YOUR BANK ACCOUNT
FreeAgent supports thousands of bank feeds around the world! Link your bank account with FreeAgent and watch your transactions automatically appear in your FreeAgent account. As well as giving you a real-time overview of your cash flow, this helps us automatically populate around 90% of the sole trader Self Assessment tax return for you!

IOS & ANDROID APPS
Manage your business on the move with FreeAgent’s iOS and Android apps – perfect for snapping photos of receipts on the go and whipping up estimates in an instant. Our customers tell us that they love being able to record mileage when they’re out and about, as well as being able to keep tabs on the performance of their businesses no matter where they are!

MAKING TAX DIGITAL
FreeAgent has you covered for Making Tax Digital; we’ve been submitting digital VAT returns to HMRC on behalf of our customers since 2010! FreeAgent is also proudly on HMRC’s list of compatible software suppliers for MTD for VAT.

WE’RE HERE TO HELP
We’re proud to have over ten years of experience helping small businesses flourish, and we offer resources like online guides, articles and weekly webinars on everything from decoding tax legislation, to running payroll. Our award-winning (and much loved!) support team are located in our HQ, in the heart of Edinburgh.

ACCOUNTANT-FRIENDLY
FreeAgent is also ideal for small businesses working with accountants. Our Practice Dashboard gives your accountant a real-time view of your finances at the click of a button. The days of sifting through piles of invoices and receipts are over – for both you and your accountant!

WE KEEP YOUR DATA SECURE
We’re committed to protecting your personal and financial data, using multiple layers of security. All of the data in your FreeAgent account is backed up several times an hour to our secure server so your data is safe and sound.

Key benefits of FreeAgent

Getting started is easy
* FreeAgent is cloud-based so there is no software to download/install
* You can have unlimited users and unlimited transactions on your account
* Friendly, experienced Support Accountants are available to answer any queries on using FreeAgent and host Getting Started webinars and one-to-one calls

Main Features
* Create beautiful, customisable invoice with payment links so your customers can easily pay you online
* Chase up late-paying clients with automated invoice reminders and send thank you emails once an invoice has been paid
* Simply snap a pic of an expense receipt with your phone and upload it into your account
* Enter timeslips or use the built-in stopwatch to accurately record every last minute of your time as you work
* Intuitive design makes it quick and easy to keep on top of day-to-day bookkeeping

UK version
* Export key tax dates from FreeAgent to your calendar so you can always stay on top of what you owe the taxman and when you owe it
* Fill and file your Self Assessment tax return if you're a sole trader or limited company director
* See your forecasted Corporation Tax liabilities with the unique FreeAgent Tax Timeline
* Submit your VAT return directly online to HMRC from FreeAgent in a simple click
* FreeAgent supports the UK’s VAT flat rate scheme, and calculates VAT on either an invoice or cash basis

US Version
* FreeAgent supports Sole Proprietor, Partnership, Limited Liability Company and C-corp and S-corp business types
* Supports 1040 Schedule C worksheet for sole proprietors
* Custom sales tax rate for invoice and estimate items

Universal version
* Supports sales tax reporting
* You can define your sales tax rate and there is also support for compound sales taxes (second sales taxes that are worked out on an amount including a first sales tax)

Integration

FreeAgent continually collaborates with other businesses to add new apps that bring all of your business admin together. For example, your PayPal, Dwolla and GoCardless payments can all be updated in your accounts automatically through FreeAgent's integrations.

Devices

Business size

S M L

Markets

Australia, Canada, United Kingdom, United States

Supported Languages

English

Images

FreeAgent  for the iPad
Invoices in FreeAgent
FreeAgent integrations
FreeAgent homepage view
FreeAgent Overview
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FreeAgent video
FreeAgent screenshot: FreeAgent screenshot: FreeAgent screenshot: FreeAgent screenshot: FreeAgent  for the iPad FreeAgent screenshot: Invoices in FreeAgent FreeAgent screenshot: FreeAgent integrations FreeAgent screenshot: FreeAgent homepage view FreeAgent screenshot: FreeAgent Overview

Features

Total features of FreeAgent: 70

  • API
  • Accounting
  • Accounts Payable
  • Accounts Receivable
  • Activity Dashboard
  • Bank Reconciliation
  • Billable Items Tracking
  • Billing & Invoicing
  • Billing Rate Management
  • Cash Flow Management
  • Cash Management
  • Charting
  • Collections Management
  • Contact Database
  • Customisable Invoices
  • Customisable Templates
  • Data Synchronisation
  • Discount Management
  • Document Templates
  • Drag & Drop
  • Dunning Management
  • Email Invitations & Reminders
  • Estimating
  • Expense Claims
  • Expense Tracking
  • Fixed Asset Management
  • Forecasting
  • General Ledger
  • Hourly Billing
  • Income & Balance Sheet
  • Invoice History
  • Invoice Management
  • Invoice Processing
  • Mobile Access
  • Mobile Payments
  • Multi-Company
  • Multi-Currency
  • Online Invoicing
  • Online Payments
  • Overpayment Processing
  • PDF Conversion
  • Partial Payments
  • Payment Processing
  • Payroll Management
  • Profitability Analysis
  • Project Accounting
  • Project Billing
  • Project Estimating
  • Project Management
  • Project Time Tracking
  • Purchase Order Management
  • Receipt Management
  • Receivables Ledger
  • Recurring Tasks
  • Recurring/Subscription Billing
  • Reminders
  • Sales Reports
  • Sales Tax Management
  • Status Tracking
  • Task Management
  • Tax Calculation
  • Tax Management
  • Template Management
  • Time & Expense Tracking
  • Timeline Management
  • Timesheet Management
  • To-Do List
  • Transaction History
  • Vendor Management
  • Workflow Management

Alternatives

QuickBooks Desktop Enterprise

4.5
#1 Alternative to FreeAgent
QuickBooks Desktop Enterprise is an accounting software for small businesses which provides users with real-time access...

Xero

4.3
#2 Alternative to FreeAgent
Xero is a cloud-based small business accounting software with tools for managing invoicing, bank reconciliation,...

Quickbooks Online

4.3
#3 Alternative to FreeAgent
QuickBooks Online is a complete small business accounting solution which allows users to manage all their financial...

Odoo

4.2
#4 Alternative to FreeAgent
Odoo is a fully-integrated, customizable, and open-source suite of business applications. A majority of the business...

Reviews

Overall rating

4.4 /5
(123)
Value for Money
4.2/5
Features
4.2/5
Ease of Use
4.3/5
Customer Support
4.4/5

Already have FreeAgent?

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Showing 5 reviews of 123
Anne W.
Overall rating
  • Industry: Environmental Services
  • Used Weekly for 1-5 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Makes bookkeeping easy for a novice, and still keeps an accountant happy

Reviewed on 2/1/2018

Saves me a whole lot of time, and helps me keep clear records for my accountant.

Saves me a whole lot of time, and helps me keep clear records for my accountant.

Pros

At the moment it's free through my business banking account - I tried it because of this but it would definitely be worth paying for. I am relatively new to running a business and the software is very intuitive for a novice. My accountant is pretty happy with it too, so that's a big thumbs up!

It makes invoicing and payment of exenses very easy, and is great for keeping track of money coming in/out and keeping an eye on invoices due for payment.

Payroll is incorporated (you can file it with HMRC through FreeAgent or let your accountant do it separately).

I also like the fact that it reminds me when my corporation tax and annual accounts are due.

In a few clicks I can see my profit & loss account and my trial balance as well as spend in the different (customisable) categories. Really helps me keep on top of everything.

The Android app is also great for reconciling payments and recording expenses on the move.

The help files are fantastic, and the clear accounting descriptions and explanations make them a great resource for a small business even if you don't use the software.

Cons

Exporting information is a bit tricky in some areas - you can get a pdf out quite easily but an xls or csv would be more useful (you can export the entire company dataset as a csv, but not filtered individual elements such as unpaid expenses or balances within individual accounts). In some cases you can get round this by cutting and pasting, but it's a bit fiddly.

Exporting all company data does not export attachments - so you need to keep a separate copy of scanned receipts etc outside FreeAgent.

It is one of the more expensive cloud accounting software packages out there, but I have looked at a whole range and you can't beat the functionality, so that's what you are paying for I guess!

Response from FreeAgent Central

Hi Anne,

Thank you for taking the time to leave us a review. It's great to hear about the features you like using and we really appreciate your positive feedback.

I'm also pleased to say that we are currently working on improving our exporting data feature, which will be released very soon.

Thanks again for using FreeAgent, we really appreciate it!

All the best,
The FreeAgent Team

Ben R.
Overall rating
  • Industry: Accounting
  • Company size: Self Employed
  • Used Daily for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Affordable accounting software; good but needs a few tweaks to be great

Reviewed on 11/12/2020

Clients who have made the transition can be viewed on one dashboard, and makes managing client...

Clients who have made the transition can be viewed on one dashboard, and makes managing client records much easier.

Pros

Very easy to onboard clients; Linking bank accounts through open banking is straightforward and facility works well; Simple user interface makes it easy for novices to use; Very good customer support; Can be had for free of you use and RBS group bank account including Mettle; On the go invoicing is nice for some business as well as the expense logger

Cons

Not as flexible as some accounting packages; a few of the facilities are still a work in progress and you need to do a workaround

Simon P.
Overall rating
  • Industry: Information Technology & Services
  • Company size: Self Employed
  • Used Monthly for 1+ year
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 10.0 /10

Free for NatWest Business customers, very straightforward accounting software for small...

Reviewed on 15/4/2021

All positive - occasionally have to try and work out how to do something, but customer support are...

All positive - occasionally have to try and work out how to do something, but customer support are very good and responsive if you get really stuck. For someone who would struggle with the accounting side of running a child's piggy bank, FreeAgent is worth its weight in gold!

Pros

It basically does all the required accounting without having to pay for an accountant to do it for you. The biggest benefit when it comes to tracking business tax and completing a tax return as it pretty much does it all for you.

Cons

Sometimes it's tricky to work out how something works and you have to go and get help from customer support, but this may be more user incompetence than anything wrong with the software!

Verified Reviewer
Overall rating
  • Industry: Accounting
  • Company size: 2-10 Employees
  • Used Daily for 2+ years
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Customer Support
  • Likelihood to recommend 0.0 /10

Painful to use, Clunky and not great

Reviewed on 11/3/2019

Using the software was very awkward and restrictive. I lost confidence in it very early on.
My...

Using the software was very awkward and restrictive. I lost confidence in it very early on.
My experience has been years of utter frustration.
Regular promises of fixes and upgrades never materialised over the last 3 years and despite sticking with it, and getting the software for free, I ended up having to opt for better software.
Customer services are quick to respond but they tend to misinterpret your issue. Their idea of helping is sending you a link to a long drawn out document that frustrates you even more than the original issue. Most of the issues can't be resolved by sympathetic customer support reps because they are hard-coded into the software as basic incapabilities.

Pros

It's a Scottish company, albeit taken over by an anti-Scottish UK bank.
Customer services are relatively quick to respond but don't often understand or resolve your issue.
They do send you a Monday motivator which is useful.
It's now free if you bank with RBS/Nat West, but I'd rather not bank with either and even at £0 it's not worth it. I'd rather pay for a decent software and save the cost of hours of inefficiency and extra accountancy fees later.

Cons

It is very clunky and awkward to use.

It is very expensive for what it is and definitely not even worth using for free.

Several essential basic functions are missing and it is very restrictive/prescriptive forcing you to work their way or not at all.

Customer services regularly have to fudge "workarounds" to fill the gaps in FreeAgent's basic functionality and often these "workarounds" make more mess than doing nothing, leaving you with more to pay your accountant to fix it.

FreeAgent does several things in very unusual ways and then doesn't allow you to fix them.
Payroll does post journals into your ledgers but even the best accountants can't make any sense of them.

This software tries to be all things to small businesses giving tools that quite frankly are dangerous to unqualified accountants. It allows you to do your own VAT, Corporation Tax and Self Assessment wrongly, without any tax planning advice which could cost you tens of thousands of pounds in VAT/tax that isn't due, not to mention HMRC penalties etc. I know of several clients who have overpaid an absolute fortune and had seriously damaging run-ins with HMRC as a direct result of trying to DIY using this software.

Buyer BEWARE!!!

Response from FreeAgent Central

Hi there,

We¿re really sorry to hear about your experience and appreciate you taking the time to share your feedback and frustrations. If there's anything we can do to help improve your experience, or any additional feedback you'd like to share with us, please contact us at @[email protected]

Warm regards,
The FreeAgent Team

Steph B.
Overall rating
  • Industry: Sports
  • Company size: Self Employed
  • Used Weekly for 6-12 months
  • Review Source

Overall rating

  • Value for Money
  • Ease of Use
  • Likelihood to recommend 6.0 /10

Early review

Reviewed on 15/2/2021

Better than Quickbooks in terms of reconciling bank account, and bringing the feed in reliably, but...

Better than Quickbooks in terms of reconciling bank account, and bringing the feed in reliably, but this assumption against large numbers of individual customers is a deal breaker.

Pros

Reconciles some invoice payments that only need approval, an improvement on Quickbooks.

Cons

Very clunky for adding customers for invoicing. If you have lots of "retail" customers as I do, and send invoices to large numbers of customers, setting them up is a pain, the system seems to assume that you have a small number of commercial customers with multiple contacts at those companies. When making a new invoice you have to go through an alphabetical list of companies, you can't search, and for ease I made that entry an email address. This now means that of course not all people have an email address that is clearly them/their name. Irritating and enough to make me look elsewhere.

Showing 5 reviews of 123 Read all reviews

FreeAgent FAQs

Below are some frequently asked questions for FreeAgent.

FreeAgent offers the following pricing plans:

  • Starting from: US$20.00/month
  • Pricing model: Subscription
  • Free Trial: Available

Right now, you can get 50% off FreeAgent for your first 6 months if you're a new subscriber. Pay as you go every month or pay annually and get 12 months for the price of 10. All plans include as many users, clients and projects as you want, at no extra cost. The first 30 days are free and no credit card is required. There are no set-up fees of any kind and you can easily cancel your account at any time.

We do not have any information about FreeAgent features

FreeAgent has the following typical customers:

Self Employed, 2-10, 11-50, 51-200

FreeAgent supports the following languages:

English

FreeAgent supports the following devices:

Android (Mobile), iPhone (Mobile), iPad (Mobile)

FreeAgent integrates with the following applications:

Basecamp, Capsule, Float, Geckoboard, Google Workspace, PayPal, Quote Roller, Receipt Bank, RightSignature, Rydoo, Satago, Stripe, Zapier

FreeAgent offers the following support options:

Email/Help Desk, FAQs/Forum, Knowledge Base, Phone Support, Chat

Related categories

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