Celoxis
About Celoxis
Ranked #1 by Gartner and G2, Celoxis is a comprehensive project portfolio management (PPM) software that seamlessly plans, tracks, and manages all your workflows on a customizable platform. The PPM tool helps you manage every aspect of your business, from optimizing your project portfolio to tracking profit margins. It perfectly balances capabilities, ease of use, and price.
For over two decades, Celoxis has been catering to Fortune 500 and small enterprises across industries worldwide and can address 90% of your challenges at the best cost and minimum time without compromising the features and capabilities that enterprises demand.
Comprehensive Solution: Celoxis offers more than just project management; it allows you to manage portfolios, teams, and operations with powerful analytics and dashboards.
Customisable Features: Celoxis provides configurable ranking logic, custom fields, workflows, and KPIs to suit your specific business needs.
Efficient Project Planning & Tracking: Build dynamic project plans with automatic scheduling and inter-project dependencies to adapt to changing real-world conditions. Stay on top of your projects with health indicators, critical path analysis, and automatic email alerts for addressing problems.
Business Intelligence and Analytics: Celoxis' BI functionality is intrinsically aware of the project data, enabling users to quickly and easily prepare the necessary visualizations to support strategic decision-making without the hassle and extra expense.
Advanced reporting and analytics: Celoxis provides business intelligence with robust reporting and analytics tools that empower you to track project progress, monitor team performance, and make data-driven decisions. With Celoxis project management software, you can prepare 100% customizable dashboards that are visually appealing and accelerate decision-making.
Customised Pricing: Adopts a pay-for-what-you-use pricing model, allowing for cost-effective scalability and alignment with specific business needs.
Workflow Apps and Integration: Track business processes alongside projects using built-in or custom workflow apps and seamlessly integrate with JIRA and Azure DevOps for development progress updates.
Security: As a SOC 2-compliant software, Celoxis ensures that your data security and privacy are top priorities. This compliance means your sensitive project data is protected through stringent industry standards and robust measures against unauthorized access or breaches.
Flexible Deployment Options: Celoxis offers cloud-based and on-premises solutions, providing flexibility to choose the option that best fits your organization's IT infrastructure and policy requirements.
Real-Time Financial Insights: Get real-time visibility into budget spending, receivables, and profitability across projects and portfolios with profit tracking, revenue forecasting, and custom financial KPIs.
User-Friendly Interface: One of Celoxis's standout features is its intuitive and easy-to-navigate interface.
Resource Management: Easily allocate resources based on availability, demand, and skills, with features like capacity planning, multiple locations and shifts, and instant overload alerts.
Team and Client Collaboration: Share files, discuss, and exchange comments with colleagues and clients, and save time with free and fully customisable client portals.
Time and Expense Tracking: Track time, costs, and billing with integrated time sheets and expense modules featuring multi-level approvals, inbuilt timers, automatic reminders, and customisable policies.
Multilingual and Mobile Optimized: Celoxis offers an optimized mobile interface and supports multiple languages, ensuring accessibility across different devices and users.
Key benefits of Celoxis
Ranked #1 by Gartner and G2, Celoxis is a comprehensive Project Portfolio Management (PPM) software that seamlessly manages all your workflows on a customizable platform, from optimizing project portfolios to tracking profit margins, with a perfect balance of capabilities, ease of use, and price.
Project Pipeline / Project Intake Management:
- Streamline requests consolidation from multiple sources.
- Evaluate project requests using tailored KPIs.
- Implement customizable workflows with multi-stage approvals.
Assess resource requirements for pipeline projects.
- Analyze project viability from strategic, tactical, and operational angles.
Planning:
- Customize resource scheduling based on various parameters.
- Precisely allocate resources in hours.
- Manage interproject dependencies seamlessly.
- Effectively coordinate geographically dispersed teams across different time zones.
Workload Management:
- Visualize workload distribution with intuitive color coding.
- Resolve resource conflicts efficiently through drill-down analysis.
- View workload dynamically by day, week, or month.
- Incorporate holidays, vacations, and exceptions effortlessly.
- Tailor views by resource, role, department, region, or custom criteria.
- Export workload data seamlessly to Excel or PDF formats.
Manager Tracking:
- Access real-time projections for schedule and budget adherence.
- Monitor project progress against planned milestones.
Project Tracking
- Visual Health Indicators
- Schedule Projections
- Planned v/s Actual Tracking
- Earned Value Analysis (EVA)
- Status Updates by Email
- Management Dashboards
- Email Notifications
- Intelligent Alerts & Notifications
- Calendar View
- Change Request Management
Risks Analysis:
- Identify and mitigate project and organizational risks proactively.
- Customize risk assessment processes to capture potential issues early.
- Evaluate risks based on user-defined criteria for prioritization.
- Monitor risks effectively through a dedicated dashboard.
Analytics:
- Deliver color-coded weekly status reports for stakeholder visibility.
- Provide real-time insights into project portfolio performance and profitability.
- Present a comprehensive PPM roadmap highlighting key milestones.
- Enable trend analysis for informed decision-making.
- Visualize portfolio timelines through dynamic Gantt charts.
- Tailor dashboards to meet specific managerial, team, or accounting needs.
Financial Management
- Activity & User-based Billing Models
- Fixed Price & Hourly Project Engagements
- Project & Task level Budgets
- Fixed Labor & Material Cost
- Project Specific Rates
- Financial Health Indicators
- Planned v/s Actual Tracking
- Job role-based costing and billing.
- Cost Projection
- Revenue Forecasting
- Cash Flows & Margin Tracking
- Invoicing
Financial Reporting:
- Generate detailed reports on monthly expenditures categorized by cost.
- Forecast revenue with accuracy.
- Assess portfolio profitability for strategic planning.
Workflow Customization:
- Design workflows tailored to manage various aspects such as ticketing, knowledge sharing, asset tracking, and resource management.
Access Control:
- Customize access permissions to ensure data security and integrity for different user roles and responsibilities.
Security
- Role-based Security
- Project-level Security settings
- Workspaces to Isolate Projects
Deployment Options
- SaaS (Cloud-based)
- On-Premise
Customised Pricing:
- Adopts a pay-for-what-you-use pricing model, allowing for cost-effective scalability and alignment with specific business needs.
User-Friendly Interface:
- One of Celoxis's standout features is its intuitive and easy-to-navigate interface.
Multilingual and Mobile Optimised:
- Celoxis offers an optimised mobile interface and supports multiple languages, ensuring accessibility across different devices and users.
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Reviews
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- Industry: Medical Devices
- Company size: 1,001–5,000 Employees
- Used Daily for 1+ year
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
A project management platform at its finest
Reviewed on 28/11/2016
I'm a project engineer at a manufacturing and engineering design firm and I use Celoxis more than...
I'm a project engineer at a manufacturing and engineering design firm and I use Celoxis more than daily. It can take few days to learn, but once you have it down it is by far the best platform I've ever used to manage projects. It is useful for project engineers and all the way up to senior management to manage small projects, programs, and employees. It really is an all-in-one product and I highly recommend it.
Pros
Frequent updates and bug fixes
Inter-facility coordination
Seamless timeline creation and management
Hours tracking and analysis for large groups of people
Cons
I have no cons. In the past year, Celoxis has fixed all the problems I originally had with it (mainly bugs).
- Industry: Civil Engineering
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 10.0 /10
This software could change your company
Reviewed on 16/12/2020
We can fully recommend this software for project management, but be aware that this is only a tool....
We can fully recommend this software for project management, but be aware that this is only a tool. Company has to change it's mindset to project organization in order to implement it successfully.
Pros
As centralized server solution, this software enables us to plan, manage and control whole portfolio and every project individually. As comprehensive solution this software is used by our employees, management, associates and clients. Everybody can see state of their projects/tasks with one click on their mobile phones or computers.
Cons
Software could be better with improvements in cashflow department of the project. Also as project is set of activities performed by all Project participants, it could be helpful to implement Client tasks and other stakeholders tasks.
Alternatives Considered
Cerri Project, Redmine, Axosoft, Trello, Planview AdaptiveWork, Microsoft Project, GanttProject, Basecamp, Asana and RationalPlanReasons for Choosing Celoxis
As organization we've outgrown software that we used. Our old software enabled us only to record hours on specific projects and not to tasks. this was our only option. This can give you information on project costs, but you can not collaborate through comprehensive solution as fully featured PM software.Switched From
Cerri Project, Redmine, Axosoft, Trello, Planview AdaptiveWork, Microsoft Project, GanttProject, Basecamp, Asana and RationalPlanReasons for Switching to Celoxis
We probably evaluated 50 alternatives, abovementioned are only few major candidates, but only Microsoft project (server edition), Genius Project and Celoxis satisfied fully our needs. After evaluation, we decided to go with Celoxis as it was best tailored to our needs.- Industry: Financial Services
- Company size: 11–50 Employees
- Used Daily for 2+ years
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 7.0 /10
Good Gantt planning
Reviewed on 13/10/2019
We are able to track project tasks and properly link them to other projects and also see resource...
We are able to track project tasks and properly link them to other projects and also see resource allocations
Pros
This software produces and manages the tasks in the Gantt really well and is very easy to update the view with progress, resources and durations. Can also add custom columns to the view.
Cons
I don't always like the way the screen real estate is being used and feel that there are elements on the screen that I don't need to see all the time and that is making my work-space smaller. It is especially evident when projecting at a lower resolution. Am also not a fan of the fact that one cannot ju8st copy the URL of a view and send on to someone else.
- Industry: Architecture & Planning
- Company size: 2–10 Employees
- Used Daily for 1+ year
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Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
good project management tool - Celoxis
Reviewed on 9/7/2024
I use it everyday to log my time and view the projects progress
I use it everyday to log my time and view the projects progress
Pros
the Gantt chart is very useful to track projects and to log activities
Cons
the workload is slightly difficult to work around
- Industry: Marketing & Advertising
- Company size: 11–50 Employees
- Used Daily for 1-5 months
-
Review Source
Overall rating
- Value for Money
- Ease of Use
- Customer Support
- Likelihood to recommend 8.0 /10
Powerful, flexible platform with UX problems
Reviewed on 22/10/2019
Generally, and for a company of our size Celoxis was the best choice due to the varied work models...
Generally, and for a company of our size Celoxis was the best choice due to the varied work models we service. The ability to both work in hourly and fixed price models is a unique requirement and other platforms struggle to make it work.
Pros
The standout feature is the flexibility of Celoxis which allows for a great deal of optional customisation.
For example, custom formula fields let us do basic and complex math that can be displayed in reports and on projects.
When comparing it to other solutions it does sport a few unique features not found in competitor products. Chiefly among them would be the semi intelligent schedule and budget prediction feature which gives a quick way to assess project status.
Cons
The biggest issue is the UX/UI which has a bit of a learning curve and needs a strict process to utilize all areas effectively. The system seems to have some legacy features that make functionality redundant.
An example would be 4 different ways to enter time into time-sheets in the UI, or 2 separate comment features that are nested into each other for no reason.
Some very simple and common features, like checklists in tasks, seem to also be absent.
While not difficult to work with, the usage-paths for all the functions have not been thoroughly tested it seems.
Reasons for Choosing Celoxis
Insufficient scheduling and reporting options and hard to work UI/UXSwitched From
WorkflowMaxReasons for Switching to Celoxis
Superior value for money in features at this size of company compared to the competition.Celoxis FAQs
Below are some frequently asked questions for Celoxis.Q. What type of pricing plans does Celoxis offer?
Celoxis offers the following pricing plans:
- Starting from: US$15.00/month
- Pricing model: Subscription
- Free Trial: Available
Celoxis offer both volume and duration discounts.
Q. Who are the typical users of Celoxis?
Celoxis has the following typical customers:
2–10, 11–50, 51–200, 201–500, 501–1,000, 1,001–5,000
Q. What languages does Celoxis support?
Celoxis supports the following languages:
Arabic, Chinese, English, French, German, Portuguese, Russian, Spanish
Q. Does Celoxis support mobile devices?
Celoxis supports the following devices:
Q. What other apps does Celoxis integrate with?
Celoxis integrates with the following applications:
Dropbox Business, Gmail, Google Calendar, Google Drive, HubSpot CRM, Jira, Microsoft Excel, Microsoft Outlook, Microsoft Power BI, Microsoft Project, Microsoft Teams, QuickBooks Online, Salesforce Sales Cloud, SharePoint, Zapier, ZenDesk Chat, Zendesk Suite
Q. What level of support does Celoxis offer?
Celoxis offers the following support options:
Email/Help Desk, FAQs/Forum, Knowledge Base, Chat
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